Tender: UK-Dorking: postal services related to letters

UK-Dorking: postal services related to letters

2010/S 144-222574

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: E-mail: NHS Surrey on behalf of NHS South East Coast CPH
  The Atrium. Curtis Road
  Ryan Bayliss
  RH4 1XADorking
  UNITED KINGDOM
  ryan.bayliss@nhs.net

  Internet address(es)

  Address of the buyer profile https://seccph.bravosolution.co.uk/

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  Health

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Outsourced mailing.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Main place of performance Potentially all NHS bodies in Kent, Surrey and Sussex.

  NUTS code UKJ

• II.1.3)
  The notice involves

  The establishment of a framework agreement

• II.1.4)
  Information on framework agreement

  Framework agreement with several operators

  Duration of the framework agreement: Duration in year(s): 4

  Estimated total value of purchases for the entire duration of the framework agreement

  estimated cost excluding VAT

  Range: between 1 000 000 and 5 000 000 GBP

• II.1.5)
  Short description of the contract or purchase(s)

  NHS Surrey, acting on behalf of South East Coast Collaborative Procurement Hub and its member trusts, is seeking expressions of interest from suppliers for the provision of outsourced mailing services, primarily with NHS patient communications and associated information. The agreement will include, but not be limited to, patient reminder letters and various screening letters.

• II.1.6)
  Common procurement vocabulary (CPV)

  64112000, 72310000, 79570000, 79824000, 64110000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

II.1.8)
Division into lots

II.1.9)
Variants will be accepted

II.2)
QUANTITY OR SCOPE OF THE CONTRACT

II.2.1)
Total quantity or scope

II.2.2)
Options

II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT

III.1.1)
Deposits and guarantees required

III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Joint and Several Liability.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  Yes

  Please see ITT for details.

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: Suppliers instructions how to express interest in this tender~:

  1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://seccph.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click "continue" - Enter your correct business and user details - Note the username you chose and click "save" when complete - You will shortly receive an email with your unique password (please keep this secure)

  2. Express an interest in the tender - Login to the portal with the username/password - Click the "PQQs / ITTs Open to all suppliers" link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content - Click the "express interest" button in the "actions" box on the left-hand side of the page - This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is a secure area reserved for your projects only) - You can now access any attachments by clicking the "settings and buyer attachments" in the "actions" box

  3. Responding to the tender - You can now choose to "reply" or "reject" (please give a reason if rejecting) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then publish your reply using the publish button in the "actions" box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: Please see PQQ for Details.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  Please see PQQ for Details.

III.2.4)
Reserved contracts

III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)
Execution of the service is reserved to a particular profession

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)
An electronic auction will be used

• IV.3)
  ADMINISTRATIVE INFORMATION

IV.3.1)
File reference number attributed by the contracting authority

IV.3.2)
Previous publication(s) concerning the same contract

IV.3.3)
Conditions for obtaining specifications and additional documents

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  27.8.2010 - 12:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)
THIS IS A RECURRENT PROCUREMENT

VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

• VI.3)
  ADDITIONAL INFORMATION

  I.1) Name, addresses and contact point(s): Telephone: BravoSolution Secure Messaging.

  The contracting authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

• VI.4)
  PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period at the point information on award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from the notification of the award decision to request additional debriefing and that information must be provided from the contact as stated in I.1. of this notice. If an appeal regarding the award of a contract has not been successfully resolved the public contracts regulations (SI2005 No 6) provide the aggrieved parties who have been harmed or who are at risk of harm by a breach of the rules to take action in the.

  High Court (England, Wales and Northern Ireland). Any such actions must be promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any documents and may award damages. If the contract has been entered into the court may only award damages.

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  23.7.2010