Tender: UK-Glasgow: window-cleaning services

UK-Glasgow: window-cleaning services

2010/S 144-222567

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Contact: Attn: Tel. E-mail: Fax Bield Housing Association
  Craighall Business Park, 7 Eagle Street
  Property Services
  Heather Thomson
  G4 9XAGlasgow
  UNITED KINGDOM
  +44 1412707200
  contractmanagement@bield.co.uk
  +44 1413312686

  Internet address(es)

  General address of the contracting authority www.bield.co.uk

  Address of the buyer profile http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx...

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Body governed by public law

  Housing and community amenities

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Window cleaning contract 2011-14.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 14

  Main place of performance Various Sites: Scotland.

  NUTS code UK

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  Bield Housing Association is seeking to procure contractors to carry out window cleaning works throughout their housing stock and offices. The Association specialise in accommodation for older people and have properties distributed over a large area of Scotland. For the purposes of this procurement the Works have been divided into eight areas and eight separate tenders will be issued identifying which areas they relate to. No contractor will be awarded more than four contracts and the contractors must price on the expectation that they may only be awarded one contract. Contracts will be awarded on the basis of the most economically advantageous and adequately resourced tenderers from the Association's overall consideration. The contracts will include for six weekly visits (in most cases) to clean windows, glazed screens and doors of the housing stock as specified.

• II.1.6)
  Common procurement vocabulary (CPV)

  90911300

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  Yes

  tenders should be submitted for all lots

II.1.9)
Variants will be accepted

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  The properties are dispersed over a large area of Scotland. For an approximate breakdown of areas and costs see the information given under Lots.

  Excluding VAT 152 000 GBP

• II.2.2)
  Options

  Yes

  description of these options: There will be an option to extend the contracts for a further one year. The contracts will be monitored using client specified Key Performance Indicators. Non performance by an incumbent contractor may result in the option to extend the contract being negotiated with another contractor who has performed satisfactorily in their contract.

  Number of possible renewals 1

  in the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts: in months: 36 (from the award of the contract)

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Starting 1.4.2011. Completion 31.3.2014

INFORMATION ABOUT LOTS

LOT NO: 1 N

TITLE Area One North

• 1)SHORT DESCRIPTION

  Window cleaning contract 2011-14.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  90911300, 90911000

• 3)QUANTITY OR SCOPE

  Areas included within the contract will include but may not be limited to: Rothesay, Dunoon, Greenock, Port Glasgow, Darnley. Approx 16 sites.

  Excluding VAT 16 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 1 S

TITLE Area One South

• 1)SHORT DESCRIPTION

  Window cleaning contract 2011-14.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  90911300, 90911000

• 3)QUANTITY OR SCOPE

  Areas included within this contract will include but may not be limited to: Saltcoats, Cumnock, Kilwinning. Approx 8 sites.

  Excluding VAT 9 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 2

TITLE Area Two

• 1)SHORT DESCRIPTION

  Window cleaning contract 2011-14.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  90911300, 90911000

• 3)QUANTITY OR SCOPE

  Areas withing this contract will include but may not be limited to: Motherwell, Wishaw, Airdrie, Newarthill, Biggar, Coatbridge, Carluke. Approx 25 sites.

  Excluding VAT 9 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 3

TITLE Area Three

• 1)SHORT DESCRIPTION

  Window cleaning contract 2011-14.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  90911300, 90911000

• 3)QUANTITY OR SCOPE

  Areas included within this contract will include but may not be limited to: Kirkintilloch, Knightswood, Bothwell, Dumbarton, Alexandria, Helensburgh, Balloch, Cumbernauld, Uddingston, Milngavie. Approx 25 sites.

  Excluding VAT 26 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 4

TITLE Area Four

• 1)SHORT DESCRIPTION

  Window cleaning contract 2011-14.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  90911000, 90911300

• 3)QUANTITY OR SCOPE

  Areas included within this contract will include but may not be limited to: Edinburgh, Duns, Dunbar, Musselburgh, Melrose, Haddington, Selkirk, Jedburgh, Prestonpans, Dalkeith, Leith.

  Excluding VAT 24 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 5

TITLE Area Five

• 1)SHORT DESCRIPTION

  Window cleaning contract 2011-14.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  90911000, 90911300

• 3)QUANTITY OR SCOPE

  Areas included within this contract will include but may not be limited to: Broxburn, Penicuik, Winchburgh, Gorebridge, Bonnyrigg, Livingston, Edinburgh, Uphall, Dunfermline, St Monans, Glenrothes, Buckhaven, Broxburn. Approx 25 sites.

  Excluding VAT 22 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 6

TITLE Area Six

• 1)SHORT DESCRIPTION

  Window cleaning contract 2011-14.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  90911000, 90911300

• 3)QUANTITY OR SCOPE

  Areas included within this contract will include but may not be limited to : Kirriemuir, Monifieth, Brechin, Broughty Ferry, Dundee, Leven, St Andrews, Montrose, Perth, Kenaway, Arbroath. Approx 24 sites.

  Excluding VAT 25 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 7

TITLE Area Seven

• 1)SHORT DESCRIPTION

  Window cleaning contract 2011-14.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  90911000, 90911300

• 3)QUANTITY OR SCOPE

  Areas included within this contract will include but may not be limited to: Bo’ness, Whitburn, West Calder, Bridge of Allan, Falkirk, Linlithgow, Armadale, Stenhousemuir, Grangemouth, Fauldhouse, Blackburn, Bannockburn, Stirling, Bonnybridge, Bathgate. Approx 21 sites.

  Excluding VAT 21 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT

III.1.1)
Deposits and guarantees required

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  Window cleaning: Interim Payments.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Consortiums must form a legal entity or be jointly and severally liable.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

  (2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

  (3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

  (4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

  (5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

  (6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

  (7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

  (8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

  Further conditions may be set in the pre qualification questionnaire.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to provide a reference from their bank.

  (2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

  (3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

  Further conditions may be set out in the pre qualification questionnaire.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  (1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years

  (2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

  (3) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided

  (4) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities;

  (5) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

  (6) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.

  (7) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.

  Further conditions may be set out in the Pre Qualification Questionnaire.

  Minimum level(s) of standards possibly required

  Candidates must be able to demonstrate that gound maintenance works have formed a major part of their workload over the last five years. They must be able to demonstrate that they have the experience and that their operatives have the knowledge and appropriate qualifications to carry out ground maintenance works.

III.2.4)
Reserved contracts

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)
Execution of the service is reserved to a particular profession

• III.3.2)
  Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

  Yes

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 6

  Objective criteria for choosing the limited number of candidates: As per the scoring system set out in the pre qualification questionnaire.

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  M000/3001

IV.3.2)
Previous publication(s) concerning the same contract

IV.3.3)
Conditions for obtaining specifications and additional documents

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  7.9.2010 - 12:00

• IV.3.5)
  Date of dispatch of invitations to tender or to participate to selected candidates

  5.10.2010

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  Yes

  estimated timing for further notices to be published: New tender procurement after the 36 month contract and 12 month extention period is completed.

VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

• VI.3)
  ADDITIONAL INFORMATION

  Pre qualification questionnaire ; some questions are Pass/Fail questions. If a supplier should fail any one of these questions then their PQQ will not be further assessed. The highest scoring six suppliers will be taken through to tender stage as long as a score of at least 50 % has been achieved across the scored questions. It is detailed throughout the PQQ document which questions such scoring will apply to.

  Quantities - all quantities are approximate and for general information purposes only at this stage. Locations may be added or removed from the property areas during the lifetime of the contract.

  (SC Ref:190409).

• VI.4)
  PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: Bield Housing Association will incorporate a minimum of 10 calendar day standstill period at the point when information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing information from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be required from the address shown in part 1.1 of the contract notice. If an appeal regarding the award of contract has not been successfully resolved the Public Contract (Scotland) Regulations 2006 (SSI2006 No1) provide for the aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly ( generally within three months). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. ( The purpose of the standstill period above is to allow parties to apply to the courts to set aside the award decision before the contract is entered into).

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  23.7.2010