Tender: UK-Manchester: insurance brokerage and agency services

UK-Manchester: insurance brokerage and agency services

2010/S 144-222404

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. E-mail: Fax The University of Manchester
  Oxford Road
  The Central Procurement Office
  M13 9PLManchester
  UNITED KINGDOM
  +44 1612752160
  procurement@manchester.ac.uk
  +44 1612752961

  Internet address(es)

  General address of the contracting authority http://www.manchester.ac.uk/

  Address of the buyer profile https://in-tendhost.co.uk/universityofmanchester/

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Body governed by public law

  Education

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Insurance brokerage and related services.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 6

  Main place of performance UK - Manchester.

  NUTS code UKD3

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  The University wishes to appoint a suitably qualified service provider to support the management of its insurance arrangements, claims handling and associated activities, and also to have available services that may be used to support the on-going development of its insurance provision and related activities.

  Full details can be obtained by downloading the relevant document via In-Tend website listed under section 1.1.

• II.1.6)
  Common procurement vocabulary (CPV)

  66518000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  Yes

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  See section II.1.5.

• II.2.2)
  Options

  No

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 36 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  The University's particular requirements will be set out in the invitation to tender documentation and may include, inter alia, performance bond(s) and/or parent-company.

  Guarantee(s) and/or other forms of security.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  To be determined. Further details will be set out in the invitation to tender documentation.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  The University's particular requirements are to be determined but the University may require that any contract awarded shall be entered into by a single legal entity on the part of the successful candidate.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION

III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)
Economic and financial capacity

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  Contact details for obtaining references from current or recent (within the past three years) clients.

  Minimum level(s) of standards possibly required

  Tenders will only be considered if they are from service providers that have current or recent (within the past three years) experience of providing a full insurance brokerage or equivalent service to a Russell Group university (see http://www.russellgroup.ac.uk/) or equivalent large research-intensive UK university.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  No

• III.3.2)
  Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

  No

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Open

IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate

• IV.1.3)
  Reduction of the number of operators during the negotiation or dialogue

  Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated No

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  2010/506/BROKER/MSH

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Time limit for receipt of requests for documents or for accessing documents 23.9.2010 - 12:00

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  23.9.2010 - 12:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

• IV.3.7)
  Minimum time frame during which the tenderer must maintain the tender

  Duration in days 90 (from the date stated for receipt of tender)

• IV.3.8)
  Conditions for opening tenders

  Date: 23.9.2010 - 14:00

  Place

  Central Procurement Office.

  Persons authorised to be present at the opening of tenders Yes

  University of Manchester staff only.

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  Variant bids may be requested or permitted by the University within parameters to be set out in the Invitation to Tender documentation.

  The University expressly reserves the rights:

  (i) not to award any contract as a result of the procurement process commenced by publication of this notice;

  (ii) to make whatever changes it may see fit to the content and structure of the tendering competition;

  (iii) to award (a) contract(s) in respect of any part(s) of the supplies/services covered by this notice; and

  (iv) to award contract(s) in stages.

  And in no circumstances will the University be liable for any costs incurred by candidates.

• VI.4)
  PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: The University will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the University as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful.

  If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must generally be brought within three months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the University has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the University to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the University to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  23.7.2010