Tender: UK-Cambridge: radiotherapy devices and supplies

UK-Cambridge: radiotherapy devices and supplies

2010/S 144-222242

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Contact: Tel. E-mail: Fax Cambridge University Hospitals NHS Foundation Trust
  Addenbrooke's Hospital, Procurement Department - Box 200, Hills Road
  Kevin Macey - Head of Procurement
  CB2 0QQCambridge
  UNITED KINGDOM
  +44 1223274304
  kevin.macey@addenbrookes.nhs.uk
  +44 1223257041

  Internet address(es)

  General address of the contracting authority www.addenbrookes.org.

  Further information can be obtained at: as 1.1 above

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Body governed by public law

  Health

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Linear Accelerators, Oncology Management System and Treatment Planning System.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Supplies

  A combination of these

  Main place of delivery Cambridge - United Kingdom.

  NUTS code UKH1

• II.1.3)
  The notice involves

  The establishment of a framework agreement

• II.1.4)
  Information on framework agreement

  Framework agreement with several operators

  Number of participants to the framework agreement envisaged 5

• II.1.5)
  Short description of the contract or purchase(s)

  Cambridge University Hospitals NHS Foundation Trust (Addenbrookes Hospital) wishes to replace three linear accelerators, and to replace or upgrade its Oncology Management System and Treatment Planning System. It is anticipated that the replacement programme will occur between 2011, 2012 and 2013.

  Expressions of interest are invited from companies able to supply all or part of the above (where offers can be for any or all of the lots 1-6 as shown below), and offer flexible creative approaches to funding this radiotherapy development, including capital purchase, operating lease and managed equipment service arrangements.

  The project includes the option for a turnkey solution involving the removal of existing equipment and preparation of the room prior to installation of the all new equipment.

• II.1.6)
  Common procurement vocabulary (CPV)

  33151000, 48180000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  Yes

  tenders should be submitted for one or more lots

• II.1.9)
  Variants will be accepted

  No

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT

II.2.1)
Total quantity or scope

• II.2.2)
  Options

  No

II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

INFORMATION ABOUT LOTS

LOT NO: 1

TITLE Treatment Planning System

• 1)SHORT DESCRIPTION

  A treatment planning system to produce treatment plans for all non 'TomoTherapy' linear accelerators within the Radiotherapy Department. Based on the number of planning stations currently in use for ARPS and XiO we estimate that sufficient licences are required for 22 workstations to be in use simultaneously.

  The planning system will need the ability to plan the following types of treatment:

  a) Conformal radiotherapy for all body sites, planned from CT plus other imaging modalities.

  b) Other external photon beams, shaped with jaws or blocks or MLCs.

  c) The ability to plan electron therapy is desirable.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  48180000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 2

TITLE Oncology Management System

• 1)SHORT DESCRIPTION

  The Trust operates a 'Lantis' Oncology Management System with the following functionality:

  a) a record and verifying system on 'Siemens' and 'Varian' linear accelerators.

  b) a booking system on other equipment (i.e. 'TomoTherapy', 'Pantak', HDR and CT),

  c) an appointments and resource booking system for planning and mould room etc.

  d) report generation for contractual and operational use

  e) interface to the Treatment Planning System and to the portal imaging and CR systems.

  Any replacement or upgrade system must deliver this functionality and interface with 'TomoTherapy' devices and whatever new radiotherapy devices and systems are acquired as part of the replacement programme. Interface to existing IBA diode system is also required.

  The system should support the industry standard DICOM and HL7 interfaces to allow interfacing with other systems currently on the market, in particular the current hospital PAS system. Additionally the system should support some form of direct read-only database query method to enable other systems to mine the data that is contained with in the database and the database schema should be made available if required.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  48180000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 3

TITLE Three Linear Accelerators with IMRT and IGRT capability

• 1)SHORT DESCRIPTION

  Linear Accelerators with 'IMRT' (Intensity Modulated Radiotherapy) and 'IGRT' (Image Guided Radiotherapy) capability.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  33151000

• 3)QUANTITY OR SCOPE

  Across the three replacement linear accelerators the clinical requirements are approximately:

  1/3 of fractions: IMRT and IGRT

  1/3 of fractions: conformal and volumetric IGRT

  1/3 of fractions: other e.g. conformal and planar IGRT, or electrons or photons without IGRT

  At least two of the devices with ability to perform volumetric imaging combined with conformal (non-IMRT) radiotherapy., with breathing gate.

  The MLC spacing at isocentre should not exceed 6.25mm over the central portion of the beam, but can be 10mm in the outer portion of the beam.

  Standard features such as portal imaging with aSi panels available on standard linear accelerators.

  Ability to transfer patient in the event of breakdown.

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 4

TITLE Two linear accelarators capable of performing IGRT but not requiring IMRT

• 1)SHORT DESCRIPTION

  Two matched linear accelerators capable of delivering IGRT but not IMRT.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  33151000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 5

TITLE One linear accelerator capable of delivering all treatments with IGRT and IMRT

• 1)SHORT DESCRIPTION

  One linear accelerator capable of treating all patients with IMRT and IGRT.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  33151000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 6

TITLE IT systems and linear accelerators

• 1)SHORT DESCRIPTION

  All IT systems and linear accelerators as outlined in Lots 1-5 above.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  33151000, 48180000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  Tenderers may be required to provide a guarantee from its ultimate holding company and collateral warranties to funders and other participants, and will be required to provide evidence of professional indemnity insurance for at least 10 million pounds for each and every claim.

III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Joint and several liability will be required.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: Companies submitting expressions of interest may be required to complete a pre qualification questionnaire.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: As noted in III.2.1. above.

  Minimum level(s) of standards possibly required As noted in III 2.1 above.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  As noted in III.2.1. above.

  Minimum level(s) of standards possibly required

  As noted in III.2.1. above.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  No

• III.3.2)
  Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

  No

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Competitive dialogue

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 5 maximum number 5

• IV.1.3)
  Reduction of the number of operators during the negotiation or dialogue

  Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated Yes

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  ADD/PU/KM/10/08

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Time limit for receipt of requests for documents or for accessing documents 23.8.2010

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  23.8.2010

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

• IV.3.8)
  Conditions for opening tenders

  Persons authorised to be present at the opening of tenders No

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

VI.3)
ADDITIONAL INFORMATION

• VI.4)
  PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: This Trust will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1.

  If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5)(for Utilities) utilities contracts Regulations (SI 2005 No.6) (delete where appropriate) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  26.7.2010