Tender: UK-London: software package and information systems

UK-London: software package and information systems

2010/S 144-222232

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. E-mail: Fax Wandsworth Borough Council
  Technical Services Department, 7th Floor, Town Hall Extension, Wandsworth High Street
  Mr Peter Almond
  SW18 2PULondon
  UNITED KINGDOM
  +44 2088716565
  palmond@wandsworth.gov.uk
  +44 2088716576

  Internet address(es)

  General address of the contracting authority www.wandsworth.gov.uk

  Address of the buyer profile www.wandsworth.gov.uk/info/200095/tenders_and_contracts

  Further information can be obtained at:Attn: Tel. E-mail: Wandsworth Borough Council
  Technical Services Department, 7th Floor, Town Hall Extension, Wandsworth High Street
  Mr Steve Gray
  SW18 2PULondon
  UNITED KINGDOM
  +44 2088716303
  sgray@wandsworth.gov.uk

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  General public services

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  UK-London: technical services computer system (forest) - finance, operations, repairs, engineering, streets and transport.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Supplies

  Rental

  Main place of delivery Inner London - South West.

  NUTS code UKI11

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  Wandsworth Borough Council is inviting suitably qualified and experienced organisations to express an interest in being considered for the provision of a computer system to the Council's Technical Services Department. The contract will be for an initial period of 5 years. Further mutually agreed extensions may be possible up to a maximum of a further 5 years, in accordance with the contract terms.

  The Contractor will be expected to provide, install, implement, maintain and support a web-based computer system which will hold details of multi million pound budgets in various technical areas, providing project management capability, but also holding a detailed breakdown of projects and jobs at individual cost level, full stock and purchasing management and vehicle workshops monitoring. In addition, the system must have mobile working capability including the ability to hold GIS data and information relating to the Traffic Management Act 2004. Interfaces with a number of existing Council systems will be necessary.

• II.1.6)
  Common procurement vocabulary (CPV)

  48000000, 72267000, 72253200, 48442000, 48900000, 72500000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  Yes

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  The estimated value of the contract is in the region of 200 000 GBP to include 5 years maintenance and support.

  Excluding VAT 200 000 GBP

• II.2.2)
  Options

  Yes

  description of these options: The contract will be for an initial period of 5 years. Further mutually agreed extensions may be possible up to a maximum of a further 5 years, in accordance with the contract terms.

  Number of possible renewals Range: between 1 and 5

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Starting 1.4.2011. Completion 31.3.2016

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  A performance bond will not be required but a parent company guarantee will be required if the prospective tenderer is a subsidiary company.

III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Joint and several liability.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION

III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: Organisations wishing to be considered for selection to tender are required to complete a pre-qualification questionnaire (PQQ) which can be obtained from details as in section I.1. The completed PQQ and additional information must be returned by 12:00 Noon Friday 27.8.2010.

  Minimum level(s) of standards possibly required (1) 3 years of acceptable financial accounts and suitable insurance cover. Public liability to a minimum of 5 000 000 GBP per occurrence, employers liability to a minimum of 10 000 000 GBP, professional indemnity to a minimum per claim of 2 000 000 GBP. (or statements that these will be obtained if awarded the contract);

  (2) An annual turnover equivalent to at least twice the contract value.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  See section II.2.2.

  (1) Evidence of at least 5 years experience of similar contracts enabling the Council to obtain suitable references. Site visits may be required;

  (2) Compatibility with the Council's IT network and infra-structure.

  Minimum level(s) of standards possibly required

  (1) Evidence of at least 5 years experience of similar contracts enabling the Council to obtain suitable references. Site visits may be required;

  (2) Compatibility with the Council's IT network and infra-structure.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  No

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged number of operators 6

  Objective criteria for choosing the limited number of candidates: Selection for inclusion within the tender list will be based on the following criteria:

  (1) Evidence of at least 5 years experience of similar contracts enabling the Council to obtain suitable references. Site visits may be required;

  (2) Proven technical competence and capability in providing a similar service including system/database administration, maintenance and support for the software application;

  (3) Compatibility with the Council's IT network and infra-structure;

  (4) Adequate disaster recovery capability;

  (5) Sufficient suitably qualified staff;

  (6) 3 years of acceptable financial accounts and suitable insurance cover. Public Liability to a minimum of 5 000 000 GBP per occurrence, employers liability to a minimum of 10 000 000 GBP, professional indemnity to a minimum per claim of 2 000 000 GBP. (or statements that these will be obtained if awarded the contract);

  (7) An annual turnover equivalent to at least twice the contract value;

  (8) A sound record of quality standards including complaint handling;

  (9) Sound policies as required including health and safety and equalities;

  (10) A sound record of data protection and confidentiality;

  (11) Copy of your Business Continuity Plan. It is intended to limit the tender list to a maximum of 6 companies. If more than 6 companies fulfil the selection criteria, those scoring the highest number of points on the evaluation criteria in the PQQ will be invited to tender.

  Applicants are advised that references will be obtained in writing from the three referees and site visits may be required. It is the applicant's responsibility to ensure that their referees respond within the timescale and that suitable reference sites are provided.

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated below

  Price. Weighting 80 %

  Quality considerations. Weighting 10 %

  Technical ability. Weighting 10 %

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  SAU/CRT/2800

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  27.8.2010 - 12:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)
THIS IS A RECURRENT PROCUREMENT

VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

• VI.3)
  ADDITIONAL INFORMATION

  Applicants are advised that references will be obtained in writing from the three referees and site visits may be required. It is the applicant's responsibility to ensure that their referees respond within the timescale and that suitable reference sites are provided. If you wish to discuss the contract please contact Steve Gray whose details are under section I.1.1.

  GO reference: GO 10072319/01.

• VI.4)
  PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: Wandsworth Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of a contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Council before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. If required such information should be requested from the person detailed under 1.1.

  If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into].

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  23.7.2010