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Tender: UK-Scunthorpe: floor and wall covering work

Tue, 27/07/2010 - 05:30
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UK-Scunthorpe: floor and wall covering work

2010/S 143-220825

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

  • I.1)
    NAME, ADDRESSES AND CONTACT POINT(S)

    Contact: North Lincolnshire Borough Council
    Pittwood House Ashby Road
    Nadine Byrne, Performance Monitoring & Business Manager
    DN16 1ABScunthorpe
    UNITED KINGDOM

    Internet address(es)

    General address of the contracting authority www.northlincs.gov.uk

    Address of the buyer profile www.northlincs.gov.uk/procurement

    Further information can be obtained at:Contact: Internet: North Lincolnshire Borough Council
    Pittwood House Ashby Road
    http://scms.alito.co.uk
    Scunthorpe
    UNITED KINGDOM
    http://scms.alito.co.uk

    Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:Contact: Internet: North Lincolnshire Borough Council
    Pittwood House Ashby Road
    http://scms.alito.co.uk
    DN16 1ABScunthorpe
    UNITED KINGDOM
    http://scms.alito.co.uk

    Tenders or requests to participate must be sent to:Contact: Internet: North Lincolnshire Borough Council
    Pittwood House Ashby Road
    http://scms.alito.co.uk
    DN16 1ABScunthorpe
    UNITED KINGDOM
    http://scms.alito.co.uk

  • I.2)
    TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

    Regional or local authority

    General public services

    Public order and safety

    Environment

    Economic and financial affairs

    Housing and community amenities

    Social protection

    Recreation, culture and religion

    Education

    The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

  • II.1)
    DESCRIPTION
  • II.1.1)
    Title attributed to the contract by the contracting authority

    Elemental partnering - reactive maintenance and minor works phase II (Tranche 1).

  • II.1.2)
    Type of contract and location of works, place of delivery or of performance

    Services

    Service category: No 1

    Main place of performance North Lincolnshire.

    NUTS code UKE13

  • II.1.3)
    The notice involves

    The establishment of a framework agreement

  • II.1.4)
    Information on framework agreement

    Framework agreement with several operators

    maximum number of participants to the framework agreement envisaged 6

    Duration of the framework agreement: Duration in year(s): 4

  • II.1.5)
    Short description of the contract or purchase(s)

    Elemental Partnering’ is the name the Council has given to the arrangements we want to implement and develop with our suppliers for building and services maintenance and minor works services over the next 2 - 4 years.

    North Lincolnshire Council are seeking to appoint a number of constructors for the programme of repair, maintenance and minor works and other related services. These constructors will be known as “Elemental Partners”.

    We aim to put in place a long-term partnership based framework agreement lasting potentially up to four years with a small number of suppliers. The aim of these agreements will be to help us deliver our building and services related repair and maintenance function, which includes minor construction works to our non-housing buildings together with any privately owned buildings that we may be involved with The council, currently has approx 250 main sites and supports 82 Schools. In turn, the Council hopes to raise the levels of value and performance received from our suppliers and delivered to our building users. The framework will be based upon the NEC Terms and Conditions.

    It is envisaged that the elements will be packaged in the following lots and are not prescriptive to:

    Tranche 1.

    Lot 1) Roofing maintenance and minor works (Bituminous) - SCMS reference 13111.

    Lot 2) Roofing maintenance and minor works (Tiled/Slate) - SCMS reference 13112.

    Lot 3) Roofing maintenance and minor works (Metal) - SCMS reference 13113.

    Lot 4) Fire alarm systems and maintenance - SCMS reference 13114.

    Lot 5) Intruder alarm systems and maintenance - SCMS reference 13115.

    Lot 6) Legionella/water hygiene risk assessment and monitoring - SCMS reference 13116.

    Tranches 2 and 3 shall follow in the current financial year that aims to have a range of elemental partners in place for 1.4.2011.

    The size and content of the packages has been reviewed to incorporate relevant feedback received during the procurement process.

    Our intention is to incorporate partnership working and performance management into all elements of what we do – from end-user to sub-contractors. This ranges from programming delivery of work to reduce lead-in times and maximise workflow, through to suppliers involvement in the design process to help us find the best practical solutions to maintaining and developing our buildings.

    North Lincolnshire Council recognises that in order to meet the aims of Elemental Partnering that a close and effective working relationship will need to be fostered with all members of the supply chain.

    The framework arrangement (4 years) provides the opportunity for systems and procedures to be implemented and for best practice to be shared.

    The key requirements of the supply chain are summarised as follows:

    — effective strategic management,

    — appropriate pre-work involvement (for the larger projects),

    — high standards of delivery.

    To deliver the above, the Council will be appointing one contractor per lot, to foster the above objectives.

    The pre-qualifcation questionnaire and supporting information can be downloaded from http://scms.alito.co.uk. Please note these will be made available from the 6 August at 12 noon.

  • II.1.6)
    Common procurement vocabulary (CPV)

    45430000, 45432100, 45260000, 45261210, 38910000, 45261211, 45261212, 45261213, 45312100, 31625200, 45312200, 31625300

  • II.1.7)
    Contract covered by the Government Procurement Agreement (GPA)

    No

  • II.1.8)
    Division into lots

    Yes

    tenders should be submitted for one or more lots

  • II.1.9)
    Variants will be accepted

    No

  • II.2)
    QUANTITY OR SCOPE OF THE CONTRACT
  • II.2.1)
    Total quantity or scope

    A framework divided into 6 lots. Each lot will include individual works from 0,01 GBP-50 000 GBP nominally with a 10 % tolerance, where the council may exercise requirements through its approved list of contractors. This is based at current funding levels and April 2008/9 base date price indexes. However, the value is indicative and may fluctuate according to council funding and contractor performance.

    Excluding VAT 2 500 000,00 GBP

  • II.2.2)
    Options

    No

  • II.3)
    DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

    Duration in months: 48 (from the award of the contract)

INFORMATION ABOUT LOTS

    LOT NO: 1

    TITLE Roofing/repair and maintenance related minor works (bituminous/felt)

    1)SHORT DESCRIPTION

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    45000000, 45261100, 45261210, 45261211, 45261212, 45261220, 45261910, 45261900

  • 3)QUANTITY OR SCOPE

    Reactive maintenance and minor works.

    Excluding VAT 308 000,00 GBP

  • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    Duration in months: 48 (from the award of the contract)

  • 5)ADDITIONAL INFORMATION ABOUT LOTS

    Estimated cost based on annual values.

    LOT NO: 2

    TITLE Roofing/repair and maintenance related minor works (tiled/slate)

    1)SHORT DESCRIPTION

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    45220000, 45259000, 45259300, 45330000, 45333000, 45333100, 45350000, 45351000, 45453000, 50700000, 50712000, 50800000, 71315000, 50324200, 35121700, 50710000, 50000000

  • 3)QUANTITY OR SCOPE

    Excluding VAT 308 000,00 GBP

  • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    Duration in months: 48 (from the award of the contract)

  • 5)ADDITIONAL INFORMATION ABOUT LOTS

    Estimated cost based on annual values.

    LOT NO: 3

    TITLE Roofing/repair and maintenance related minor works (metal and other industrial)

    1)SHORT DESCRIPTION

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    45310000, 45220000, 45315000, 45315100, 45317000, 50700000, 50711000, 50800000, 71315000, 50324200, 50000000, 45453000, 50710000

  • 3)QUANTITY OR SCOPE

    Excluding VAT 304 000,00 GBP

  • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    Duration in months: 48 (from the award of the contract)

  • 5)ADDITIONAL INFORMATION ABOUT LOTS

    Estimated cost based on annual values.

    LOT NO: 4

    TITLE Fire alarm systems and maintenance

    1)SHORT DESCRIPTION

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    45430000, 45432100, 45260000, 45261210, 38910000, 45261211, 45261212, 45261213, 45312100, 31625200, 45312200, 31625300

  • 3)QUANTITY OR SCOPE

    Excluding VAT 400 000,00 GBP

    • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    5)ADDITIONAL INFORMATION ABOUT LOTS

    LOT NO: 5

    TITLE Intruder alarms systems and maintenance

    1)SHORT DESCRIPTION

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    45430000, 45432100, 45260000, 45261210, 38910000, 45261211, 45261212, 45261213, 45312100, 31625200, 45312200, 31625300

  • 3)QUANTITY OR SCOPE

    Excluding VAT 400 000,00 GBP

    • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    5)ADDITIONAL INFORMATION ABOUT LOTS

    LOT NO: 6

    TITLE Legionella and water hygiene testing and related services

    1)SHORT DESCRIPTION

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    45430000, 45432100, 45260000, 45261210, 38910000, 45261211, 45261212, 45261213, 45312100, 31625200, 45312200, 31625300

  • 3)QUANTITY OR SCOPE

    Excluding VAT 770 000,00 GBP

    • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    5)ADDITIONAL INFORMATION ABOUT LOTS

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

  • III.1)
    CONDITIONS RELATING TO THE CONTRACT
  • III.1.1)
    Deposits and guarantees required

    As stated in tender documents.

  • III.1.2)
    Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

    As stated in tender documents.

  • III.1.3)
    Legal form to be taken by the group of economic operators to whom the contract is to be awarded

    Joint and several liability.

  • III.1.4)
    Other particular conditions to which the performance of the contract is subject

    No

  • III.2)
    CONDITIONS FOR PARTICIPATION
  • III.2.1)
    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire.

  • III.2.2)
    Economic and financial capacity

    Information and formalities necessary for evaluating if requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire.

  • III.2.3)
    Technical capacity

    Information and formalities necessary for evaluating if requirements are met:

    In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire.

  • III.2.4)
    Reserved contracts

    No

  • III.3)
    CONDITIONS SPECIFIC TO SERVICES CONTRACTS
  • III.3.1)
    Execution of the service is reserved to a particular profession

    No

  • III.3.2)
    Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

    Yes

SECTION IV: PROCEDURE

  • IV.1)
    TYPE OF PROCEDURE
  • IV.1.1)
    Type of procedure

    Restricted

  • IV.1.2)
    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators 8

    Objective criteria for choosing the limited number of candidates: Short listing of PQQ applicants based upon 8 bidders to tender per lot.

    • IV.1.3)
    Reduction of the number of operators during the negotiation or dialogue

  • IV.2)
    AWARD CRITERIA
  • IV.2.1)
    Award criteria

    The most economically advantageous tender in terms of the criteria stated below

    1. Cost. Weighting 60

    2. Quality. Weighting 40

  • IV.2.2)
    An electronic auction will be used

    No

  • IV.3)
    ADMINISTRATIVE INFORMATION

    • IV.3.1)
    File reference number attributed by the contracting authority

  • IV.3.2)
    Previous publication(s) concerning the same contract

    No

  • IV.3.3)
    Conditions for obtaining specifications and additional documents

    Payable documents No

  • IV.3.4)
    Time-limit for receipt of tenders or requests to participate

    6.9.2010 - 12:00

    • IV.3.5)
    Date of dispatch of invitations to tender or to participate to selected candidates

  • IV.3.6)
    Language(s) in which tenders or requests to participate may be drawn up

    English.

    • IV.3.7)
    Minimum time frame during which the tenderer must maintain the tender

    IV.3.8)
    Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

  • VI.1)
    THIS IS A RECURRENT PROCUREMENT

    No

  • VI.2)
    CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

    No

    • VI.3)
    ADDITIONAL INFORMATION

    VI.4)
    PROCEDURES FOR APPEAL

    VI.4.1)
    Body responsible for appeal procedures

    VI.4.2)
    Lodging of appeals

    VI.4.3)
    Service from which information about the lodging of appeals may be obtained

  • VI.5)
    DATE OF DISPATCH OF THIS NOTICE:

    23.7.2010