Tender: UK-London: data services

UK-London: data services

2010/S 143-220816

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Contact: Attn: Transport for London
  Windsor House, 45-50 Victoria Street
  https://tfl.bravosolution.co.uk/bravosolution/home-login.shtml
  Holly Noyes
  SW1H 0TLLondon
  UNITED KINGDOM

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  Other Transport

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  TfL 90256 - Management of the Discount Card Scheme.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  NUTS code UKI

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  This contract is for management, administration and fulfilment of discount card schemes (Oyster) for Transport for London. It includes registration of member institutions, relationship management, validation, encoding, printing of photocards, card issue, payment handling, helpline operation, correspondence, web application development and support, database construction and maintenance, scheme design and project management.

  The schemes are 18+ Student, London resident 16-19 year olds in Higher education who get the free travel concession, 16-19 year olds who get the half-rate travel concession, 11-15 year olds and 5-10 year olds. Additionally TfL have schemes in place for war veterans and elite athletes.

• II.1.6)
  Common procurement vocabulary (CPV)

  72300000, 72316000, 72314000, 72322000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  No

II.2)
QUANTITY OR SCOPE OF THE CONTRACT

II.2.1)
Total quantity or scope

II.2.2)
Options

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 36+24 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  Details will be provided in the invitation to tender documentation. A parent company guarantee or performance bond may be required.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  Details will be provided in the invitation to tender documentation. Payment will be in pounds sterling and will normally be made by means of an electronic funds transfer.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  The contracting authority shall require that any contract(s) awarded will be entered into by a single entity on behalf of the successful candidate(s).

III.1.4)
Other particular conditions to which the performance of the contract is subject

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: Suppliers instructions how to express interest in this tender:

  1. Register your company on the eSourcing portal (this is only required once):

  — browse to the eSourcing Portal: https://tfl.bravosolution.co.uk/bravosolution/home-login.shtml and click the link to register,

  — accept the terms and conditions and click “continue”,

  — enter your correct business and user details,

  — note the username you chose and click “Save” when complete,

  — you will shortly receive an email with your unique password (please keep this secure).

  2. Express an Interest in the tender:

  — login to the portal with the username/password,

  — click the “PQQs/ITTs Open To All Suppliers” link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),

  — click on the relevant PQQ/ITT to access the content,

  — click the “Express Interest” button in the “Actions” box on the left-hand side of the page,

  — this will move the PQQ/ITT into your “My PQQs/My ITTs” page. (This is a secure area reserved for your projects only),

  — you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

  3. Responding to the tender:

  — you can now choose to “Reply” or “Reject” (please give a reason if rejecting),

  — you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

  — note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT,

  — there may be a mixture of online and offline actions for you to perform (there is detailed online help available).

  You must then publish your reply using the publish button in the “Actions” box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: Interested parties should note that they may be additionally required to supply copies of at least 3 years of their audited accounts. Services of an independent third party financial assessment agency may also be used.

  Refer to PQQ for more information.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  Interested parties will be required to undergo assessment via a prequalification questionnaire and ITT if invited at a later stage.

• III.2.4)
  Reserved contracts

  No

III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)
Execution of the service is reserved to a particular profession

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  TfL90256

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

IV.3.3)
Conditions for obtaining specifications and additional documents

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  1.9.2010 - 12:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

• IV.3.8)
  Conditions for opening tenders

  Date: 1.9.2010 - 12:00

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)
THIS IS A RECURRENT PROCUREMENT

VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

• VI.3)
  ADDITIONAL INFORMATION

  The procurement process is being conducted on behalf of Transport for London (TfL). TfL is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services supplies or works may be provided to TfL and/or its subsidiaries and/or the GLA or any other authority that is subject to the requirements of either EU directive 2004/17/EC or 2004/18/EC. It is anticipated that a contract(s) will be awarded by Tfl but any part of TfL and/or any of its subsidiaries may award Contract(s) as appropriate. The Awarding Authority reserves the right to withdraw from the procurement process and may award a contract(s) in whole, in part, or not at all as a result of the competition called for by this notice and the Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in sterling and all payments made under the contract will be in sterling. TfL and/or any subsidiary of TfL or the GLA may interview any or all companies who express an interest for tendering for this work. If and when this requirement is offered to tender, it may be done in whole or in part via electronic means using the Internet, and may also be through the medium of an electronic reverse auction. TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the policy can be found on www.london.gov.uk/rp. Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

• VI.4)
  PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: TfL will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to appeal the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland.

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  22.7.2010