Tender: UK-Newcastle upon Tyne: battery chargers

UK-Newcastle upon Tyne: battery chargers

2010/S 143-220481

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  One North East and or other Contracting Authorities as named in Section VI of this Notice
  Stella House
  NE15 8NYNewcastle upon Tyne
  UNITED KINGDOM

  Internet address(es)

  General address of the contracting authority www.onennortheast.co.uk

  Address of the buyer profile www.onenortheast.bravosolution.co.uk

  Further information can be obtained at:Internet: One North East
  All requests for information must be sent through the messaging facility on the One NorthEast eTendering system, instructions on registering and accessing the documents are set out in section III.2.1.
  UNITED KINGDOM
  www.onenortheast.bravosolution.co.uk

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:Internet: One North East
  All requests for information must be sent through the messaging facility on the One NorthEast eTendering system, instructions on registering and accessing the documents are set out in section III.2.1.
  UNITED KINGDOM
  www.onenortheast.bravosolution.co.uk

  Tenders or requests to participate must be sent to:Internet: One North East
  All requests for information must be sent through the messaging facility on the One NorthEast eTendering system, instructions on registering and accessing the documents are set out in section III.2.1.
  UNITED KINGDOM
  www.onenortheast.bravosolution.co.uk

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local agency/office

  Other Regional Development Agency for the North East of England

  The contracting authority is purchasing on behalf of other contracting authorities Yes

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Supply of quick chargers for electric vehicles.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Supplies

  Purchase

  Main place of delivery NB that the framework created may be accessed by other contracting authorities and that the main site of location of the works will fall within the UK.

  The main site or location of works for the initial requirement of One North East (or its successor body) is UKC.

  NUTS code UK

• II.1.3)
  The notice involves

  The establishment of a framework agreement

• II.1.4)
  Information on framework agreement

  Framework agreement with several operators

  Number of participants to the framework agreement envisaged 3

  Duration of the framework agreement: Duration in year(s): 4

  Estimated total value of purchases for the entire duration of the framework agreement

  estimated cost excluding VAT

  Range: between 250 000 and 30 000 000 GBP

• II.1.5)
  Short description of the contract or purchase(s)

  One North East is committed to actively deliver the governmnets policy for an electric vehicle infrastructure to the North East Region. This requirement is funded from the Office for Low Emission Vehicles Plugged in Places Programme.

  The contracting authority is seeking to appoint a minimum of three suppliers to the framework to supply the contracting authorities as named in Section VI herein.

  The initial requirement for One North East is for the supply of 12 DC/AC quick chargers for electric vehicles. It is anticipated that each framework supplier will each supply 4 units subject to availability in the project timescales.

  The agency reserves the right to award the supply of units as it sees fit to allow project completion to be achieved no later than 31.12.2010. It should be noted that appointment to the framework to provide these units is not a guarantee of contract award to supply one or more of the 12 units.

• II.1.6)
  Common procurement vocabulary (CPV)

  31158100, 31610000, 63712600, 71311300, 34144900, 09310000, 31681000, 31174000, 30237280

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  Yes

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  It is estimated that the total potential value for orders could be between 250 000 GBP and 30 000 000 GBP over the framework term.

  Excluding VAT

  Range between 250 000 and 30 000 000 GBP

• II.2.2)
  Options

  No

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 48 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  The contracting authority reserves the right to demand any deposits, guarantees, bonds and insurance cover it deems appropriate.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  Details will be in the tender specification.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  The contracting authority reserves the right to require groupings of contractors to take particular legal form or to require that each party undertakes joint and several liability.

  Where a consortium or sub-contracting approach is proposed, you will be required to provide all information in respect of the relationships and roles between the parties and identify the proportion of the work to be delivered by the parties named.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  Yes

  The terms of the contract will be based upon OGC model terms or NEC3 terms.

  Further details will be provdied in the tender specification.

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: Further details will be in the PQQ and Contract Needs documents mentioned in III.2.1.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: Further details will be in the PQQ and Contract Needs documents mentioned in III.2.1.

  Minimum level(s) of standards possibly required Further details will be in the pqq and contract needs documents mentioned in III.2.1.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  Further details will be in the pqq and contract needs documents mentioned in III.2.1.

  Minimum level(s) of standards possibly required

  Further details will be in the pqq and contract needs documents mentioned in III.2.1.

• III.2.4)
  Reserved contracts

  No

III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)
Execution of the service is reserved to a particular profession

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Accelerated restricted

  Justification for the choice of accelerated procedure: The accelerated procurement process offered through the accelerated restricted procedure will benefit economies by providing speedier distribution of public finds to the potential suppliers resulting in a reduced lead time to the end product and achieving the aims of the project.

  Early execution of the funds will also benefit the impact of this project and allow the regional infrastructure for charging of electric vehicles, to be in place, boosting confidence and promoting awareness in EVs and the use of the related charging infrastructure.

  The output of the Contract will also support and grow this new industry in the UK's largest volume automotive manufacturing region. The vision supports the early market for EVs and will stimulate public and private sector investments to accelerate the uptake of EVs, and to seed the organic growth of infrastructure.

  The market's ability to respond and to meet the reduced timescales have been taken into consideration and due to the nature and diversity of this project, as well as assuming this procurement will act as a catalyst for supply in this sector, this is the best procedure to take.

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 5

  Objective criteria for choosing the limited number of candidates: The contracting authority shall make the selection of the economic operators to be invited to tender in accordance with regulations 23, 24, 25 and 26 and shall award the contract in accordance with regulation 30 of the Public Contract Regulations 2006 as amended. Bidders will be invited to tender where they have satisfied the agency's minimum standards. Where there is a sufficient number of bidders suitable to be selected to be invited to tender, no less than 5 bidders who satisfy the minimum standards. If more than 5 bidders meet the minimum standard, it is envisaged that no more than 5 bidders will be taken to ITT stage.

  Please note that the agency may clarify responses given as part of the pqq evaluation process.

  Minimum Standards:

  (1) A score of 60 % or more on the technical element (Regulation 25 and Section 10 of the on-line questionnaire) questionnaire and achieving a pass mark in the other areas of the pqq.

  (2) Mandatory exclusion (Regulation 23 and Section 2 of the on-line questionnaire) will be evaluated on a pass/fail basis.

  (3) Discretionary grounds for exclusion (Regulation 23 and Section 2 of the on-line questionnaire) will be evaluated on a pass/fail basis.

  (4) The financial standing (Regulation 24 and Section 3 of the on-line questionnaire) of the bidding organisation will be assessed on a pass/fail basis. The agency will undertake a financial appraisal / risk profile of each pqq received. Where the score resulting from the financial appraisal / risk profile produces a rating of less than 50 %, the agency will seek to obtain financial assurance from bidders through a parent company guarantee or performance bond. Where financial assurance cannot be provided, the contracting authority may fail a supplier.

  (5) Insurance (Section 4 of the on-line questionnaire) will be evaluated on a pass/fail basis. Minimum levels of cover required are:

  Employers Liability £5,000,000.

  Public Liability £10,000,000.

  Third Party Liability £2,000,000.

  Bidders are requested to evidence within their PQQ response the levels of insurance currently held. Where an appropriate level of insurance is not held, the agency may request that bidders short-listed to ITT purchases the relevant insurances (amount to be agreed) prior to contract award.

  (6) Quality assurance (Section 5 of the on-line questionnaire) will be evaluated on a pass/fail basis. To achieve a pass mark, bidders must comply with the relevant standard.

  (7) Health & safety (Section 6) will be evaluated on a pass/fail basis. To achieve a pass mark, bidders must comply with the relevant legislation as set out in the online questionnaire.

  (8) Equality & diversity (Section 7) will be evaluated on a pass/fail basis. To achieve a pass mark, bidders must comply with the relevant legislation as set out in the online questionnaire.

  (9) Environmental management (Section 8) will be evaluated on a pass/fail basis. To achieve a pass mark, bidders must have an appropriate accreditation or system in place.

  (10) Disputes and contract performance (Section 9) will be evaluated on a pass/fail basis. To achieve a pass mark, bidders must have an appropriate accreditation or system in place.

• IV.1.3)
  Reduction of the number of operators during the negotiation or dialogue

  Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated No

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  OJEU10/11-001

• IV.3.2)
  Previous publication(s) concerning the same contract

  Other previous publications

  Notice number in OJ: 2010/S 112-170360 of 9.6.2010

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Time limit for receipt of requests for documents or for accessing documents 4.8.2010 - 11:59

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  4.8.2010 - 12:00

• IV.3.5)
  Date of dispatch of invitations to tender or to participate to selected candidates

  9.8.2010

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

• IV.3.7)
  Minimum time frame during which the tenderer must maintain the tender

  Duration in days 90 (from the date stated for receipt of tender)

• IV.3.8)
  Conditions for opening tenders

  Date: 4.8.2010 - 12:01

  Place

  PQQ submissions received by the deadline will be opened through the contracting authority's eTendering system after the deadline has passed. Tenders received at the next stage of the procurement process will also be opened through the agency's eTendering system.

  Persons authorised to be present at the opening of tenders Yes

  A member of the contracting authority's procurement team.

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  Yes

  reference to project(s) and/or programme(s): European regional development funds - programme 2007-2013 may be applied to the funding make up of this contract. The contracting authority may seek to match other funding steams with ERDF monies.

• VI.3)
  ADDITIONAL INFORMATION

  Variant bids will be accepted at the discretion of the contracting authority and in accordance with the Instructions to Tenderers Document.

  "The agency" means One North East whose registered address is Stella House, Goldcrest Way, Newburn Riverside, Newcastle upon Tyne, NE15 8NY, UNITED KINGDOM (or any successor organisation(s)).

  Bidders should be aware that although the central purchasing body for the purposes of this procurement is the agency, the agency may allow one or more of the contracting authorities (as defined herein and within the tender documents) to access the concluded framework, without creating any obligation on any of them to do so. In that event, the contractual relationship would be between the approved Contracting Authority accessing the contract and the contractor.

  In addition the agency may novate the management of this procurement process and/or the subsequent award of the framework to another contracting authority (as defined herein and within the tender documents).

  "Contracting authority" means the purchasing organisation that is seeking to award a contract and for the purposes of this PQQ includes:

  I The agency.

  II A contracting authority as set out in regulation 3 of the Public Contract Regulations 2006.

  III wholly owned subsidiaries and/or any company, organisation or other special purpose vehicles which the agency has an ownership interest in or otherwise participates in with the consent of the secretary of state's consent pursuant to Section 5 of the regional development agencies Act 1998 ("Section 5 Entity"), including but not limited to:

  a. New and Renewable Energy Centre Limited;

  b. Enterprise Development North East Limited;

  c. North East Regional Aggregation Body LLP;

  d. 1ng Limited;

  e. Newcastle Science Company Limited;

  f. The Centre of Excellence in Digital Technology and Media Limited (t/a Codeworks);

  g. Centre of Excellence for Life Sciences Limited (t/a CELS);

  h. Centre For Process Innovation Limited (t/a CPI);

  i. North East Access to Finance Limited;

  j. North East Finance (Holdco) Limited;

  IV Any subsidiary of any Section 5 entity.

  V any such Section 5 Entity that may be created during the life of the framework arrangement/contract;

  VI any unincorporated body, group, committee, other similar organisation in which the agency participates and/or for which the agency is accountable;

  VII any other English regional development agency and/or public bodies, including but not limited to:

  a. North West development agency;

  b. Yorkshire forward;

  c. London development agency;

  d. South East development agency;

  e. South West development agency;

  f. East of England development agency;

  g. East Midlands development agency;

  h. West Midlands development agency.

  VIII The local authorities operating in the North East Region (UKC) (including any operations conducted as the agency's sub regional partnerships of County Durham, Tyne and Wear, Northumberland and Tees Valley, which the relevant local authority is accountable body and contracting authority);

  IX Business and enterprise North East Limited;

  X Government office North East;

  XI any party named in the contract notice published for this contract.

  XII Milton Keynes Council.

  XIII Transport for London operating both as a functional body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services, supplies or works may be provided to TfL and/or its subsidiaries and/or the GLA family and/or public bodies in the Greater London area (as defined by the local authorities goods and services Act 1970 including the Metropolitan Police Authority (MPA) and the London Fire and emergency planning authority (LFEPA)), the London Borough of Bromley and the public bodies represented by the Pro5 Group (see www.espo.org/index.asp?CMD=PRO for further information), who are central purchasing organisations as defined by EU Directive 2004/18/EC and/or nominated parties for the benefit of any of the foregoing parties.

  XIV Any other public or private partner in One North East's bid(s) for North East area electric vehicle (including infrastructure) related funding including but not limited to the 'Plugged in Places' funding scheme (PiP) and/or nominated parties for the benefit of any of the foregoing parties.

  XV any other successful PiP (or similarly funded) bidder(s) in the UK but such services, supplies or works will not exceed 30 000 000 GBP.

  Any such contracting authority (other than the agency) may participate in the framework with the consent of the Agency and subject to any conditions the agency may reasonably impose including conditions that such contracting authorities:

  1. Agree to participate in the framework on the same terms as those agreed between the framework's members and the agency.

  2. That adequate arrangements are in place to ensure that potential conflicts of interest do not arise in such a way as to prevent the agency having access to any member firm within a particular lot.

  The contracting authority does not bind itself to accept any tender and withholds the right to appoint outside any contract should it be considered to be in the best interest of the Contracting Authority.

  The contracting authority is not liable for any costs incurred by those expressing an interest or tendering for this opportunity.

  Compliance with all legislation is required, both in the contract award procedure and during the term of the contract.

  The contracting authority reserves the right to extend the contract for a period of not more than 12 months.

  The contracting authority reserves the right to procure repeat services of a similar nature the services in this contract notice without a further call for competition to Regulation 14 (1) (d) (ii) of the Public Contracts Regulations 2006.

• VI.4)
  PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.

  If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5), as amended, provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 6 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  21.7.2010