Tender: UK-Swansea: software package and information systems

UK-Swansea: software package and information systems

2010/S 143-220476

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. Fax Swansea University
  Senior Purchasing Officer, Swansea University, Singleton Park
  Mr Julian Caruana
  SA2 8PPSwansea
  UNITED KINGDOM
  +44 1792295873
  +44 1792295874

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Body governed by public law

  Education

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  HR and Award Management Software Systems.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Supplies

  Purchase

  Main place of delivery Swansea University, Swansea,UK.

  NUTS code UKL18

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  Swansea University wishes to replace the current (separate) Human Resource (HR) and Payroll Systems as well as a research support database with a fully integrated HR/Payroll System and Award Management System. The University wishes to award a contract or contracts for the supply, implementation, support and development of an HR/Payroll System and an Award Management System suitable for use in the higher education environment which will facilitate the strategic aim to make Swansea a world class research-led institution and underpin its continued drive to improve its profile in areas of excellence and as a world class provider of Higher Education. Swansea University wishes to award a contract or contracts to a supplier or suppliers that can demonstrate proven experience of supplying, implementing and supporting either or both of the above systems, preferably in the Higher Education Sector.

• II.1.6)
  Common procurement vocabulary (CPV)

  48000000, 48217000, 48450000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  No

• II.1.8)
  Division into lots

  Yes

  tenders should be submitted for one or more lots

II.1.9)
Variants will be accepted

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  Tenderers may submit offers for lot 1 and/or lot 2 and/or lot 3. The University will however award contracts for lots 1 and 2 or for lot 3.

II.2.2)
Options

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 60 (from the award of the contract)

INFORMATION ABOUT LOTS

LOT NO: 1

TITLE HR/Payroll System

• 1)SHORT DESCRIPTION

  A fully integrated HR/Payroll System suitable for the Higher Education environment that meets the needs of various and several stakeholders and integrates as necessary with other relevant systems within the University.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  48000000, 48217000, 48450000

3)QUANTITY OR SCOPE

• 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

  Duration in months: 60 (from the award of the contract)

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 2

TITLE Award Management System

• 1)SHORT DESCRIPTION

  An Award Management System suitable for the Higher Education environment that meets the needs of various and several stakeholders and integrates as necessary with other relevant systems within the University.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  48000000, 48217000

3)QUANTITY OR SCOPE

• 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

  Duration in months: 60 (from the award of the contract)

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 3

TITLE HR/Payroll and Award Management Systems

• 1)SHORT DESCRIPTION

  A fully integrated HR/Payroll System and an Award Management System suitable for the Higher Education environment that meet the needs of various and several stakeholders and integrate as necessary with other relevant systems within the University.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  48000000, 48217000, 48450000

3)QUANTITY OR SCOPE

• 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

  Duration in months: 60 (from the award of the contract)

5)ADDITIONAL INFORMATION ABOUT LOTS

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT

III.1.1)
Deposits and guarantees required

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  As stated in tender documents.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Joint and Several Liability.

III.1.4)
Other particular conditions to which the performance of the contract is subject

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: The pre-qualification questionnaire (PQQ) will provide details. Any economic operator may be excluded from participation if it fulfils any of the criteria listed in Regulation 23 of the public contract Regulations 2006.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: The pre-qualification questionnaire (PQQ) will provide details.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  The pre- qualification questionnaire (PQQ) will provide details.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  No

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 4 maximum number 6

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  T39(10)/JRC

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

IV.3.3)
Conditions for obtaining specifications and additional documents

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  23.8.2010 - 17:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

• IV.3.7)
  Minimum time frame during which the tenderer must maintain the tender

  Duration in days 90 (from the date stated for receipt of tender)

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)
THIS IS A RECURRENT PROCUREMENT

VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

• VI.3)
  ADDITIONAL INFORMATION

  Interested parties are required to lodge their expressions of interest, by email only, to Julian Caruana with a cc to Nia Sullivan, details as provided in I.1.1 (above). Expressions of interest must refer to the tender reference T39(10)/JRC in the subject heading, include full contact details and be received by the University by 17:00 hrs on 23.8.2010. Applicants will be sent a Pre-Qualification Questionnaire, on or after 24.8.2010, to be completed and returned by 9.9.2010; selected applicants will then be sent tender documents and will be invited to a pre-tender meeting. Following the receipt of the tenders a short-list of tenderers will be drawn up and these will be invited to present themselves and their proposals to a panel of senior officers of the University.

  Buy4Wales Reference Number: 22224.

  I.1) name, addresses and contact point(s): email: j.r.caruana@swansea.ac.uk and cc to n.r.sullivan@swansea.ac.uk.

VI.4)
PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

VI.4.2)
Lodging of appeals

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  23.7.2010