Tender: UK-Maidstone: printed books, brochures and leaflets

UK-Maidstone: printed books, brochures and leaflets

2010/S 139-214343

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. E-mail: Fax Kent Police
  First Floor, Gail House, Lower Stone Street
  Jamie Brooks
  ME15 6NBMaidstone
  UNITED KINGDOM
  +44 1474366657
  jamie.brooks@kent.pnn.police.uk
  +44 1474366659

  Internet address(es)

  General address of the contracting authority www.kent.police.uk

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  Public order and safety

  The contracting authority is purchasing on behalf of other contracting authorities Yes

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Printed forms.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 15

  Main place of performance Various locations throughout the Counties of Kent and Essex.

  NUTS code UKJ4

• II.1.3)
  The notice involves

  A public contract

• II.1.4)
  Information on framework agreement

  Estimated total value of purchases for the entire duration of the framework agreement

  estimated cost excluding VAT 1 320 000 GBP

• II.1.5)
  Short description of the contract or purchase(s)

  The requirement under this contract is to produce and deliver all force printed forms. This will be to approximately 52 locations within Kent and will include 165 different forms. There will be multiple locations within Essex and 1 000 forms. Further information will be provided if Essex Police Authority choose to utilise this contract.

• II.1.6)
  Common procurement vocabulary (CPV)

  22100000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  No

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  This contract is for the provision of printed forms to Kent Police Authority. Essex Police Authority have the right to exercise the option to purchase their forms under this contract should they so choose.

  Excluding VAT 1 320 000 GBP

II.2.2)
Options

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 60 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  A performance bond and/or a parent guarantee may be required. Details of this will be published in the PQQ.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  As detailed in the tender documentation. Payment will be in pounds sterling and will be made by means of electronic transfer.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Joint or several liability.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: Suppliers instructions how to express interest in this tender:

  1. Register your company on the eSourcing portal (this is only required once):

  — browse to the eSourcing Portal: https://kentpolice.bravosolution.co.uk and click the link to register,

  — accept the terms and conditions and click “continue”,

  — enter your correct business and user details,

  — note the username you chose and click “Save” when complete,

  — you will shortly receive an email with your unique password (please keep this secure).

  2. Express an Interest in the tender:

  — login to the portal with the username/password,

  — click the “PQQs/ITTs Open To All Suppliers” link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),

  — click on the relevant PQQ/ITT to access the content,

  — click the “Express Interest” button in the “Actions” box on the left-hand side of the page,

  — this will move the PQQ/ITT into your “My PQQs/ My ITTs” page. (This is a secure area reserved for your projects only),

  — you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

  3. Responding to the tender:

  — you can now choose to “Reply” or “Reject” (please give a reason if rejecting),

  — you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

  — note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT,

  — there may be a mixture of online and offline actions for you to perform (there is detailed online help available).

  You must then publish your reply using the publish button in the “Actions” box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: Interested parties are required to complete the Pre-Qualification Questionnaire published on the Bravosolution website. This includes submission of three years audited accounts (including holding company if applicable), name and address of bankers (if requested), insurance details and other information as set out in the PQQ. A credit reference agency check will also be undertaken.

  Minimum level(s) of standards possibly required The requirements for proof of economic and financial capacity are set-out in the Pre-Qualification Questionnaire.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  Interested parties are required to complete the Pre-Qualification Questionnaire published on the Bravosolution website. Within the PQQ interested parties will be asked to evidence, but not be limited to, the following:

  1) details of similar contracts including value, types and recipients;

  2) details of references;

  3) details of commercial and technical facilities;

  4) company organisation details;

  5) details of quality procedures and accreditation;

  6) environmental policies;

  7) health and safety policies;

  8) diversity and other employment policies.

  Minimum level(s) of standards possibly required

  The requirements for proof of technical capacity are set-out in the pre-qualification questionnaire.

• III.2.4)
  Reserved contracts

  No

III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)
Execution of the service is reserved to a particular profession

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Accelerated restricted

  Justification for the choice of accelerated procedure: Due to the failure of the previous procurement process, which was beyond the control of the Authority, Kent Police Authority has an urgent need to put a contract in place for this requirement.

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Objective criteria for choosing the limited number of candidates: A full breakdown is published as part of the pre-qualification questionnaire, but includes legal entity and trading history, environmental policies, insurance, health and safety policies, economic and financial standing, quality procedures, technical capacity and ability.

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  KPA/2010/152

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

IV.3.3)
Conditions for obtaining specifications and additional documents

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  9.8.2010 - 12:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

• IV.3.8)
  Conditions for opening tenders

  Persons authorised to be present at the opening of tenders No

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)
THIS IS A RECURRENT PROCUREMENT

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  1. The Contracting Authority intends to use an eTendering system in this procurement exercise.

  2. The contract duration stated in II.3 of 60 months includes two 12 month optional extension periods.

  3. The contract value stated in II.1.4 is for the life of this contract (36 months), it does not include two optional 12 month extensions. This figure also includes the potential value for Essex Police. Prospective Contractors should note that this additional volume cannot be guaranteed as Essex Police Authority have not confirmed that they will definitely be using this contract.

  4. The contract shall be formed in England and subject to English Law. The contract is subject to the exclusive jurisdiction of the English Courts.

  5. Interested parties wishing to be considered for appointment as a provider of these services should submit a completed PQQ in compliance with the instructions and within the prescribed deadline.

  6. All discussions, correspondence and meetings will be conducted in English.

  7. Kent Police Authority reserves the right not to make any award and reserves the right to accept all or part of any tender.

  8. The Freedom of Information Act (FOI) applies to Kent Police Authority. If any interested parties consider that any information supplied by them is either commercially sensitive or confidential in nature this should be highlighted and the reasons for its sensitivity specified. In such cases the relvevant material will, in response to FOI requests, be examined in light of exemptions provided for in the Act.

• VI.4)
  PROCEDURES FOR APPEAL
• VI.4.1)
  Body responsible for appeal procedures

  Tel. The Royal Courts of Justice
  Strand
  WC2A 2LLLondon
  UNITED KINGDOM
  +44 2079476000

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: The Kent Police Authority will incorporate a minimum 10 calendar day standstill period at the point information relating to the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered in to. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought Promptly (generally within three months).

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  15.7.2010