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Tender: UK-Motherwell: printed matter and related products

Thu, 15/07/2010 - 05:30
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UK-Motherwell: printed matter and related products

2010/S 135-207904

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

  • I.1)
    NAME, ADDRESSES AND CONTACT POINT(S)

    Attn: Tel. North Lanarkshire Council
    Civic Centre, Windmillhill Street
    Executive Director Corporate Services
    ML1 1ABMotherwell
    UNITED KINGDOM
    +44 1698302222

    Internet address(es)

    General address of the contracting authority http://www.northlanarkshire.gov.uk

    Address of the buyer profile http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx...

    Further information can be obtained at:Contact: Attn: Tel. Internet: North Lanarkshire Council
    Civic Centre, Windmillhill Street
    Corporate Communications
    Promotions Manager
    ML1 1SXMotherwell
    UNITED KINGDOM
    +44 1698302141
    http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=1...

    Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:Contact: Attn: Tel. Internet: North Lanarkshire Council
    Civic Centre, Windmillhill Street
    Corporate Communications
    Promotions Manager
    ML1 1SXMotherwell
    UNITED KINGDOM
    +44 1698302141
    http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=1...

    Tenders or requests to participate must be sent to:Attn: Tel. North Lanarkshire Council
    Corporate Procurement, Dalziel Building
    Corporate Procurement Officer
    ML1 1SXMotherwell
    UNITED KINGDOM
    +44 1698302141

  • I.2)
    TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

    Regional or local authority

    General public services

SECTION II: OBJECT OF THE CONTRACT

  • II.1)
    DESCRIPTION
  • II.1.1)
    Title attributed to the contract by the contracting authority

    Print, design, and related services.

  • II.1.2)
    Type of contract and location of works, place of delivery or of performance

    Services

    Service category: No 15

    Main place of performance North Lanarkshire.

    NUTS code UKM36

  • II.1.3)
    The notice involves

    The establishment of a framework agreement

  • II.1.4)
    Information on framework agreement

    Framework agreement with several operators

    maximum number of participants to the framework agreement envisaged 22

    Duration of the framework agreement: Duration in month(s): 48

    Estimated total value of purchases for the entire duration of the framework agreement

    estimated cost excluding VAT

    Range: between 3 000 000 and 3 600 000 GBP

  • II.1.5)
    Short description of the contract or purchase(s)

    Successful economic operators will be required to perform a number of actvities and produce a range of outputs to meet the requirements of North Lanarkshire Council's communication and marketing activities.

    Services will include: a full design and print service; design only service; print only service; display materials; promotional items; multimedia services; and signage.

    Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=1....

  • II.1.6)
    Common procurement vocabulary (CPV)

    22000000, 22900000, 79800000, 79810000, 79811000, 34928470, 31682230

  • II.1.7)
    Contract covered by the Government Procurement Agreement (GPA)

    Yes

  • II.1.8)
    Division into lots

    Yes

    tenders should be submitted for one or more lots

    • II.1.9)
    Variants will be accepted

  • II.2)
    QUANTITY OR SCOPE OF THE CONTRACT
  • II.2.1)
    Total quantity or scope

    North Lanarkshire Council intends to appoint three to four contractors to perform each lot of the Framework as detailed at Annex B. Economic Operators will be required to perform many, if not all of the listed lot requirements.

    The target start date for the commencement of the Framework is 10.1.2011 and it is anticipated to be for an initial period of two (2) years with an option at the sole discretion of the Council and subject always to satisfactory performance, to extend for a period or periods of up to, but not exceeding twenty-four (24) months. This is a demand led service and there will be no guarantee of minimum volumes.

    The estimated maximum value of spend proposed within the Framework is between three million GBP (3 000 000) and three million six hundred thousand GBP (3 600 000) – this includes the initial duration and maximum extension period.

    Excluding VAT

    Range between 3 000 000 and 3 600 000 GBP

  • II.2.2)
    Options

    No

    • II.3)
    DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

INFORMATION ABOUT LOTS

    LOT NO: 6

    TITLE Multimedia services

  • 1)SHORT DESCRIPTION

    Contractors will be briefed with a clear specification to perform a number of activities and produce a range of outputs that include:

    — DVD / CD / USB duplication,

    — DVD / CD authoring,

    — video / audio conversion, and

    — online multimedia.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    72311100, 72900000

  • 3)QUANTITY OR SCOPE

    Economic operators would be expected to perform and produce many, if not all, of the above.

    • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    5)ADDITIONAL INFORMATION ABOUT LOTS

    LOT NO: 7

    TITLE Signage

  • 1)SHORT DESCRIPTION

    Contractors will be briefed with a clear specification to perform a number of activities and produce a range of outputs that include:

    — specialist signage,

    — interior and exterior facility signage (excluding road signage),

    — a range of finishes,

    — plaques and engraving, and

    — delivery/install/removal/disposal.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    34928470

  • 3)QUANTITY OR SCOPE

    Economic operators would be expected to perform and produce many, if not all, of the above.

    • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    5)ADDITIONAL INFORMATION ABOUT LOTS

    LOT NO: 1

    TITLE A full design and print service

  • 1)SHORT DESCRIPTION

    The full design and print service shall provide an alternative option to supplement the Council’s in-house resources.

    Economic operators will be briefed with a clear specification to perform a number of activities and produce a range of outputs that include:

    Design:

    — the provision of graphic design - for print and on-line requirements,

    — creating concept development (SCAMPS),

    — supply of visuals / artwork,

    — photography,

    — illustrations,

    — cartography, and

    — copywriting and editorial services.

    Print:

    — provision of offset, digital and litho,

    — print management / production,

    — pre-press arrangement,

    — supply of proofs,

    — a range of finishes,

    — alternative format services e.g. Braille,

    — storage and storage management service,

    — delivery and distribution services, and

    — any ad hoc print-related service.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    79820000, 79823000, 79824000

  • 3)QUANTITY OR SCOPE

    Economic operators would be expected to perform and produce many, if not all, of the above.

    • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    5)ADDITIONAL INFORMATION ABOUT LOTS

    LOT NO: 2

    TITLE Design only service

  • 1)SHORT DESCRIPTION

    The design only service shall provide an alternative option to supplement the Councils in-house resources.

    Economic operators will be required to perform a number of activities and produce a range of outputs that include:

    — the provision of graphic design - for print and on-line requirements,

    — creating concept development (SCAMPS),

    — supply of visuals / artwork,

    — photography,

    — illustrations,

    — cartography, and

    — copywriting and editorial services.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    79822500

  • 3)QUANTITY OR SCOPE

    Economic operators would be expected to provide many, if not all, of the above services.

    • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    5)ADDITIONAL INFORMATION ABOUT LOTS

    LOT NO: 3

    TITLE Print only service

  • 1)SHORT DESCRIPTION

    The print only service shall provide an alternative option to supplement the Councils in-house resources.

    The Council’s Corporate Design Studio will be responsible for providing the artwork and clear specification of requirements.

    Contractors will be responsible for producing a range of outputs that include:

    — provision of offset, digital and litho,

    — print management / production,

    — pre press arrangement,

    — supply of proofs,

    — a range of finishes,

    — alternative format services e.g. Braille,

    — storage and storage management service,

    — delivery and distribution services, and

    — any ad hoc print-related service.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    22000000, 22100000, 22300000, 22800000, 79820000, 79821000, 79823000, 79824000

  • 3)QUANTITY OR SCOPE

    Economic operators would be expected to perform and produce many, if not all, of the above.

    • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    5)ADDITIONAL INFORMATION ABOUT LOTS

    LOT NO: 4

    TITLE Provision of display products

  • 1)SHORT DESCRIPTION

    The Council’s Corporate Design Studio will be responsible for providing the artwork and clear specification of requirements.

    Contractors will be responsible for producing a range of outputs that include:

    — custom made exhibition stands,

    — pop-up displays,

    — pull-up displays,

    — outdoor displays,

    — interior/exterior banners,

    — backdrops,

    — encapsulated images,

    — point of sale,

    — podiums,

    — vinyl graphics,

    — vehicle graphics,

    — billboard printing, and

    — delivery/install/removal/disposal.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    31682230

  • 3)QUANTITY OR SCOPE

    Economic operators would be expected to perform and produce many, if not all, of the above.

    • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    5)ADDITIONAL INFORMATION ABOUT LOTS

    LOT NO: 5

    TITLE Provision of promotional items

  • 1)SHORT DESCRIPTION

    Contractors will be briefed with a clear specification to perform a number of activities and produce a range of outputs that include:

    — corporate gifts,

    — small value promotional items,

    — mid-range promotional items,

    — conference items,

    — glassware/crystal,

    — awards, and

    — clothing.

  • 2)COMMON PROCUREMENT VOCABULARY (CPV)

    79342200

  • 3)QUANTITY OR SCOPE

    Economic operators would be expected to perform and produce many, if not all, of the above.

    • 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

    5)ADDITIONAL INFORMATION ABOUT LOTS

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

  • III.1)
    CONDITIONS RELATING TO THE CONTRACT
  • III.1.1)
    Deposits and guarantees required

    The contracting authority reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

  • III.1.2)
    Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

    Details will be specified within the invitation to tender documents.

  • III.1.3)
    Legal form to be taken by the group of economic operators to whom the contract is to be awarded

    Details of the required legal form will be provided in the invitation to tender documents.

  • III.1.4)
    Other particular conditions to which the performance of the contract is subject

    No

  • III.2)
    CONDITIONS FOR PARTICIPATION
  • III.2.1)
    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if requirements are met: In accordance with Article 47 of Directive 2004/18/EC and regulation 23 of the Public Contracts (Scotland) Regulations 2006 (as amended) and and as set out in the pre-qualification questionnaire.

  • III.2.2)
    Economic and financial capacity

    Information and formalities necessary for evaluating if requirements are met: In accordance with Article 47 of Directive 2004/18/EC and regulation 24 of the Public Contracts (Scotland) Regulations 2006 (as amended) and and as set out in the pre-qualification questionnaire.

  • III.2.3)
    Technical capacity

    Information and formalities necessary for evaluating if requirements are met:

    In accordance with Articles 48 to 50 of Directive 2004/18/EC and regulation 25 of the Public Contracts (Scotland) Regulations 2006 (as amended) and as set out in the pre-qualification questionnaire.

    • III.2.4)
    Reserved contracts

  • III.3)
    CONDITIONS SPECIFIC TO SERVICES CONTRACTS

    • III.3.1)
    Execution of the service is reserved to a particular profession

  • III.3.2)
    Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

    Yes

SECTION IV: PROCEDURE

  • IV.1)
    TYPE OF PROCEDURE
  • IV.1.1)
    Type of procedure

    Restricted

  • IV.1.2)
    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators 44

    • IV.1.3)
    Reduction of the number of operators during the negotiation or dialogue

  • IV.2)
    AWARD CRITERIA
  • IV.2.1)
    Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2)
    An electronic auction will be used

    No

  • IV.3)
    ADMINISTRATIVE INFORMATION
  • IV.3.1)
    File reference number attributed by the contracting authority

    NLC/CE/CC/PD2010

    • IV.3.2)
    Previous publication(s) concerning the same contract

    IV.3.3)
    Conditions for obtaining specifications and additional documents

  • IV.3.4)
    Time-limit for receipt of tenders or requests to participate

    17.8.2010 - 12:00

  • IV.3.5)
    Date of dispatch of invitations to tender or to participate to selected candidates

    15.9.2010

  • IV.3.6)
    Language(s) in which tenders or requests to participate may be drawn up

    English.

    • IV.3.7)
    Minimum time frame during which the tenderer must maintain the tender

    IV.3.8)
    Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

    VI.1)
    THIS IS A RECURRENT PROCUREMENT

    VI.2)
    CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  • VI.3)
    ADDITIONAL INFORMATION

    The pre-qualification questionnaire and supporting documentation can be accessed from the Public Contracts Scotland web site: http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=1....

    To access these documents Economic Operators will firstly need to register, if they have not already done so, on the Public Contracts Scotland web site and then express interest in this particular procurement.

    Requests to participate must be by way of completion and return of the pre-qualification questionnaire in hard copy only by the date and time specified in Section IV.3.4) of the contract notice.

    Late submissions will not be accepted.

    The Council reserves the right not to award any contract as a result of the procurement process initiated by this notice and in such event will not be liable for any costs incurred by any party.

    (SC Ref:189833)

  • VI.4)
    PROCEDURES FOR APPEAL

    • VI.4.1)
    Body responsible for appeal procedures

  • VI.4.2)
    Lodging of appeals

    Precise information on deadline(s) for lodging appeals: North Lanarkshire Council will incorporate a minimum of ten (10) calendar days standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Council before the contract is entered into. Candidates have two (2) working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of three (3) working days before the expiry of the standstill period. Such additional information should be required from the address in part I.1 of this Contract Notice.

    • VI.4.3)
    Service from which information about the lodging of appeals may be obtained

  • VI.5)
    DATE OF DISPATCH OF THIS NOTICE:

    12.7.2010