Tender: UK-London: meat

UK-London: meat

2010/S 133-204490

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. E-mail: Fax Corporate Officers of the House of Lords and House of Commons
  1 Canon Row, Room 502, House of Commons
  Lois Moss
  SW1A 2JNLondon
  UNITED KINGDOM
  +44 2072192626
  transactions@parliament.uk
  +44 2072190626

  Internet address(es)

  General address of the contracting authority www.parliament.uk

  Address of the buyer profile http://in-tendhost.co.uk/parliamentuk/

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: Internet: http://in-tendhost.co.uk/parliamentuk/

  Tenders or requests to participate must be sent to: Internet: http://in-tendhost.co.uk/parliamentuk/

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Other Parliament

  Other Parliament

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  UK-London: supply of meat, poultry, game & associated products.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Supplies

  Purchase

  Main place of delivery Parliamentary Estate.

• II.1.3)
  The notice involves

  The establishment of a framework agreement

• II.1.4)
  Information on framework agreement

  Framework agreement with several operators

  maximum number of participants to the framework agreement envisaged 3

  Duration of the framework agreement: Duration in year(s): 3

  Estimated total value of purchases for the entire duration of the framework agreement

  estimated cost excluding VAT 2 400 000 GBP

• II.1.5)
  Short description of the contract or purchase(s)

  The House of Commons Catering & Retail Service (CRS) requires the supply of Meat, Poultry, Game, & Associated Products to be delivered for use in our many varied restaurants and catering outlets. Due to the diversity of our dining facilities along with the subsidies we offer, a large selection of quality, good value product is required throughout the Parliamentary estate. The requirement will encompass all fresh meat, poultry, and game products along with some associated meat products including (but not limited to) bacon, sausages, offal & bones, cured meats, and pates etc (although some imported charcuterie will fall under a separate delicatessen contract). CRS is looking to appoint a small core of suppliers of no more than three who can all demonstrate they have the ability to supply most or all of these fresh products of a suitably high quality on a regular basis at competitive prices to meet the varying requirements of the different types of catering outlets and functions.

  Below is a brief indication of our current frequently ordered items and outlining provenance:

  British Beef, British Lamb, British Pork, English Rose Veal, Dutch Veal, Offal, English reared and cured Bacon, Sausages, English Poultry, British Game.

  Meat. Animal products, meat and meat products.Poultry. Fresh poultry.Game.Bacon.Sausages.

• II.1.6)
  Common procurement vocabulary (CPV)

  15110000, 15131220, 15112000, 15131130, 15100000, 15119300, 15112100

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  No

• II.1.8)
  Division into lots

  No

II.1.9)
Variants will be accepted

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  The Catering and Retail Services (CRS) of the House of Commons is responsible for the operation of a wide range of catering facilities throughout the Parliamentary Estate including fine dining, banqueting, brasserie, and cafeteria services to the Members of Parliament, their staff, guests, and staff of the House of Commons, serving on average 7,000 meals each day.

  Due to the diversity of our dining facilities along with the subsidies we offer, a large selection of quality, good value product is required throughout the Parliamentary estate. The requirement will encompass all fresh meat, poultry, and game products along with some associated meat products including (but not limited to) bacon, sausages, offal & bones, cured meats, and pates etc (although some imported charcuterie will fall under a separate delicatessen contract).

  Excluding VAT 2 400 000 GBP

II.2.2)
Options

II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT

III.1.1)
Deposits and guarantees required

III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Joint and several liability.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: Applicants are required to complete a pre-qualification questionnaire. This may be obtained from the following website http://in-tendhost.co.uk/parliamentuk/ as described at III.2.3 and must be completed and returned by the deadline given at IV.3.4 below. The pre-qualification questionnaire shall include, but not be limited to , the matters detailed under clauses III.2.2 and III.2.3 below.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: Information and formalities necessary for evaluating if requirements are met (If applicable) Copies of full audited accounts, or other equivalent documentation independently certified, for the previous two financial years. Details of annual turnover in respect of similar services. Details of parent company(s) and of other companies in the group.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  The pre-qualification questionnaire will be accessible at the following website http://in-tendhost.co.uk/parliamentuk . To be able to access these documents you will need to select the above quoted tender in the "current tenders" list, click on the "view tender details" and express interest by clicking on the button provided. Afterwards, you will need to register your company details, thereafter you will be issued with a username and password. If you have already registered with In-Tend previously, please follow the link shown, this will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and have forgotten your username and password, please click on the forgotten password link on the In-Tend homepage. Please keep this username and password secure, and do not pass it to any third parties. If you experience technical problems when using the site, then please contact the In-Tend helpdesk via email: support@in-tend.com or call +44 1332869400 for further assistance. All questions about the tender itself should be directed through the correspondence function within the In-Tend system. Please ensure that you allow yourself plenty of time when responding to this invitation to tender prior to the closing date as in IV.3.4. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRar.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  No

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Accelerated restricted

  Justification for the choice of accelerated procedure: Current Economic Climate.

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 9 maximum number 15

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  FWK1051

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  6.8.2010 - 11:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)
THIS IS A RECURRENT PROCUREMENT

VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

• VI.3)
  ADDITIONAL INFORMATION

  The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). For the avoidance of doubt, the contracting authority confirms that no weight will be attached to whether or not an economic operator is an SME in selecting economic operators to participate or in assessing the most economically advantageous tender.

  GO reference: GO 10070918/01.

• VI.4)
  PROCEDURES FOR APPEAL
• VI.4.1)
  Body responsible for appeal procedures

  Department of Resources
  1 Canon Row, Room 502, House of Commons
  SW1A 2JNLondon
  UNITED KINGDOM

  Body responsible for mediation procedures

  Department of Resources
  5th Floor, Canon Row, House of Commons
  SW1A 2JNLondon
  UNITED KINGDOM

VI.4.2)
Lodging of appeals

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  9.7.2010