Tender: UK-Cardiff: meat products

UK-Cardiff: meat products

2010/S 130-199172

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. E-mail: Fax Abertawe Bro Morgannwg University LHB (as hosts of Welsh Health Supplies)
  PO Box 183, Bevan House, 25-30 Lambourne Crescent, Llanishen
  Gary Samuel
  CF14 5GTCardiff
  UNITED KINGDOM
  +44 2920315468
  gary.samuel@wales.nhs.uk
  +44 2920315450

  Internet address(es)

  General address of the contracting authority www.whs.wales.nhs.uk

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Body governed by public law

  Health

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Bacon & sausage.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Supplies

  Purchase

  Main place of delivery Organisations & establishments within NHS Wales.

  NUTS code UKL

II.1.3)
The notice involves

• II.1.4)
  Information on framework agreement

  Estimated total value of purchases for the entire duration of the framework agreement

  estimated cost excluding VAT 700 000 GBP

• II.1.5)
  Short description of the contract or purchase(s)

  Various bacon cuts - middle, back and streaky and bacon joints (raw fresh and frozen) and sausages 8’s and 4’s - pork, pork & leek and cumberland (raw fresh and frozen).

  Full specifications of requirements will be in the invitation to tender.

• II.1.6)
  Common procurement vocabulary (CPV)

  15130000, 15131220, 15131130

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

II.1.8)
Division into lots

• II.1.9)
  Variants will be accepted

  Yes

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  Will be specified in the invitation to tender.

  Tenders may be offered for whole or part of the tender.

  Excluding VAT 700 000 GBP

• II.2.2)
  Options

  Yes

  description of these options: The contracting authority is seeking a 2 year contract with an option to extend at the discretion of the contracting authority for a further period of up to 12 months.

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Starting 1.12.2010. Completion 30.11.2012

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  The contracting authority reserves the right to request parent company guarantees of financial liability.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  As set out in the contract documents.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  None specified saved that in the case of consortia or other groupings of more than one legal entity, one party must act as prime contractor.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  Yes

  As set out in the contract documents.

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: Suppliers Instructions How to Express Interest in this Tender:

  1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click "continue" - Enter your correct business and user details - Note the username you chose and click "Save" when complete - You will shortly receive an email with your unique password (please keep this secure);

  2. Express an Interest in the tender - Login to the portal with the username/password - Click the "PQQs / ITTs Open To All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the "Express Interest" button in the "Actions" box on the left-hand side of the page. - This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is a secure area reserved for your projects only) - You can now access any attachments by clicking the "Settings and Buyer Attachments" in the "Actions" box;

  3. Responding to the tender - You can now choose to "Reply" or "Reject" (please give a reason if rejecting) - You can now use the "Messages" function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then publish your reply using the publish button in the "Actions" box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: As pre requirements to complete NHS Sid4Health profile or registration with Sell2Wales.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  As pre requirements to complete NHS Sid4Health profile or registration with Sell2Wales.

III.2.4)
Reserved contracts

III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)
Execution of the service is reserved to a particular profession

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)
An electronic auction will be used

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  AW4118

• IV.3.2)
  Previous publication(s) concerning the same contract

  Prior information notice

  Notice number in OJ: 2010/S 59-087587 of 23.3.2010

IV.3.3)
Conditions for obtaining specifications and additional documents

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  10.8.2010 - 12:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)
THIS IS A RECURRENT PROCUREMENT

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  The Contracting Authority intends to use an eTendering system in this procurement exercise:

  1. The contracting authority reserves the right to use an electronic reverse auction;

  2. If and when this requirement is offered for tender, this may be done in whole or in part via electronic means using the internet;

  3. The contracting authority is not bound to award a contract in whole or part;

  4. The contracting authority will not bear the tender costs of any of the tenderers;

  5. In reference to I.1.9 (Variants) to the extent permitted, if at all, in the tender documents;

  6. Prospective suppliers should note that Welsh Health Supplies is part of Abertawe Bro Morgannwg University Local Health Board acting on behalf of participating NHS organisations in Wales;

  7. The authority intends to award via a series of lots/baskets which will be specified in the tender and reserves the right to evaluate each lot/basket as a separate contract, it will, however, also factor into any tender evaluation any additional value or benefit from the potential award of multiple lots.

• VI.4)
  PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful bidders and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the bidder/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought promptly. For more information on how to appeal, and the relevant time limits, please see following statement on the Authority’s website: www.whs.wales.nhs.uk/supply/terms.

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  6.7.2010