Tender: UK-Canterbury: facilities management services

UK-Canterbury: facilities management services

2010/S 129-197964

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: East Kent Hospitals University NHS Foundation Trust
  Trust Headquarters Kent and Canterbury Hospital Ethelbert Road
  Christine Longmire
  CT1 3NGCanterbury
  UNITED KINGDOM

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  National or federal agency/office

  Health

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Kent & Medway NHS Community - soft FM services.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  NUTS code UKJ41

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  East Kent Hospitals University NHS Foundation Trust (the lead organisation), working in partnership with various potential strategic partners, which may include Eastern & Coastal Kent PCT, Medway PCT and West Kent PCT (commissioning bodies) and Kent & Medway NHS Social Care Partnership Trust and Medway Maritime NHS Foundation Trust (provider organisations), wish to procure from a suitable experienced and qualified contractor, a contract for the provision of a wide range of soft facilities management services. Given the nature of the geographic patch and the multi agency approach, this contract will be across multiple acute and community hospital sites (yet to be finalised). This is likely to include (but not be limited to) cleaning (to include internal and some external cleaning requirements), catering, portering (to include some snow and ice clearance), ward housekeeping, laundry, security, waste, switchboard, reception, helpdesk, staff accommodation and pest control services for NHS acute and Foundation Trust properties and smaller NHS / PCT and mental health properties located throughout Eastern and Coastal Kent and the Medway towns. The number of NHS bodies in the collaboration and the range of services required has not yet been finalised and consequently the lead organisation and its collaborators reserve the right to add to, amend, delete or withdraw both the number of participating collaborators and the services required, up to and including the Competitive Dialogue ITT stage of the tender exercise. The contract period will be up to 10 years from contract award with a maximum of 7 and a 3 year extension upon simple terms.

• II.1.6)
  Common procurement vocabulary (CPV)

  79993100, 90911200, 79710000, 98341120, 55520000, 98311100, 64214200, 98341110, 79992000, 77314000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  Yes

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  Excluding VAT

  Range between 140 000 000 and 350 000 000 GBP

II.2.2)
Options

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 120 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  Parent company guarantee and performance bonds.

III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Joint and several liability.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

  (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

  i) Suppliers instructions how to express interest in this tender:

  1. Register your company on the eSourcing portal (this is only required once):

  — Browse to the eSourcing Portal: https://seccph.bravosolution.co.uk and click the link to register,

  — Accept the terms and conditions and click “continue”,

  — Enter your correct business and user details,

  — Note the username you chose and click “save” when complete,

  — You will shortly receive an email with your unique password (please keep this secure).

  2. Express an interest in the tender:

  — Login to the portal with the username/password,

  — Click the “PQQs / ITTs open to all suppliers” link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),

  — Click on the relevant PQQ/ ITT to access the content,

  — Click the “express interest” button in the “actions” box on the left-hand side of the page,

  — This will move the PQQ /ITT into your “My PQQs/ My ITTs” page. (This is a secure area reserved for your projects only),

  — You can now access any attachments by clicking the “settings and buyer attachments” in the “actions” box.

  3. Responding to the tender:

  — You can now choose to “Reply” or “Reject” (please give a reason if rejecting),

  — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

  — Note the deadline for completion, then follow the onscreen instructions to complete the Powered by BravoSolution eSourcing Technology 7 / 17 PQQ/ ITT,

  — There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then publish your reply using the publish button in the “actions” box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk ©

  I) Candidates must register on NHS sid4health at http://www.sid4health.nhs.uk and submit their sid4health company profile for publication to the system. Full details of requirements will be provided in the pre qualification questionnaire. Information on how to register can be found at: http://tinyurl.com/cje8y9 Companies that already have an NHS-SID profile – NHS PASA will be transferring over all NHS-Sid accounts in due course and notifying suppliers of their new sid4health account details. Once new account details are received please ensure that you complete all fields and information is up to date;

  II) Candidates should ensure the following sections of the sid4health profile are completed to demonstrate their ability to meet the short listing criteria applicable to this contract: supplier, staff, business/product, and bank, accounts, insurance, policies, contracts and reference details;

  III) Where access to sid4health is unavailable, please contact the sid4health Helpdesk at: help@sid4health.nhs.uk

  IV) In addition to the above, candidates wishing to be considered for this contract must send a separate expression of interest to the contracting authority externally of sid4health (i.e. by letter, facsimile or e-mail) by the closing date specified in this advertisement.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: Full details of requirements will be provided in the pre qualification questionnaire.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  Please see PQQ for details.

• III.2.4)
  Reserved contracts

  No

III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)
Execution of the service is reserved to a particular profession

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Competitive dialogue

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 6 maximum number 8

• IV.1.3)
  Reduction of the number of operators during the negotiation or dialogue

  Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated Yes

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION

IV.3.1)
File reference number attributed by the contracting authority

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

IV.3.3)
Conditions for obtaining specifications and additional documents

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  12.8.2010 - 17:30

• IV.3.5)
  Date of dispatch of invitations to tender or to participate to selected candidates

  10.9.2010

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

VI.4)
PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

VI.4.2)
Lodging of appeals

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  2.7.2010