Tender: UK-West Bromwich: grounds maintenance services

UK-West Bromwich: grounds maintenance services

2010/S 129-197926

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Contact: Attn: Tel. E-mail: Fax Riverside
  Hawthorn Fields St Vincents Crescent
  Ark Housing Consultancy LLP
  Graham Sidaway
  B70 0LGWest Bromwich
  UNITED KINGDOM
  +44 7738084782
  gsidaway@arkconsultancy.co.uk
  +44 1926430725

  Internet address(es)

  General address of the contracting authority http://www.riverside.org.uk

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Housing and community amenities

  The contracting authority is purchasing on behalf of other contracting authorities Yes

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Riverside Sandwell PFI - Procurement of Grounds Maintenance Services.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 1

  Main place of performance West Bromwich.

• II.1.3)
  The notice involves

  A public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  Riverside (acting on behalf of itself and Sandwell Metropolitan Borough Council) are seeking to appoint.

  A suitably qualified contractor to provide a range of grounds maintenance services in relation to an estate portfolio of tenanted and leasehold properties which numbers approximately 1 000 dwellings. Additional information is set out in a memorandum of information ("MOI") which is available on request.

• II.1.6)
  Common procurement vocabulary (CPV)

  77314000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  No

II.1.9)
Variants will be accepted

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  Please refer to the MOI for further information. Anticipated contract value over 5 years is GBP 750 000.

  Excluding VAT 0,75 GBP

• II.2.2)
  Options

  No

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 60 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT

III.1.1)
Deposits and guarantees required

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  As set out in the contract documents.

III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  Yes

  As set out in the contract documents.

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: The pre qualification questionnaire ("PQQ"), which is available on request, will provide the details.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: The PQQ, which is available on request, will provide the details.

  Minimum level(s) of standards possibly required The PQQ, which is available on request, will provide the details.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  The PQQ, which is available on request, will provide the details.

  Minimum level(s) of standards possibly required

  The PQQ, which is available on request, will provide the details.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  No

• III.3.2)
  Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

  No

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION

IV.3.1)
File reference number attributed by the contracting authority

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  20.8.2010 - 12:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  A PQQ must be completed and returned with the request to participate. To obtain a PQQ please contact Graham Sidaway at gsidaway@arkconsultancy.co.uk.

  Bidders can request a PQQ until 5 days before the deadline for submission. The contracting authority will not accept request’s for PQQ’s after this date.

  Bidders who request a PQQ will also be provided with an MOI which provides outline information in relation to the services being procured, including (but not limited to) the proposed works, service delivery and performance indicators.

  The contracting authority is seeking to establish a 5 year contract with an option to extend, at the contracting authority's sole discretion, for additional period of 2 years. Accordingly, the maximum permitted term of the contract is 7 years.

  The potential value of the contract to be let is between GBP 750 000 - GBP 1 000 000.

  All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.

  The contracting authority reserves the right to (i) award the contract in whole or in part, (ii) award the contract to one bidder or a number of bidders, (iii) annul the tendering process and not award any contract/s.

  All documents to be priced in sterling and all payments made in sterling.

• VI.4)
  PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 15 calendar day standstill period at the point information on the award of the contract is communicated to bidders. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the final contract is entered into. Bidders have 2 working days from the notification of award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5)/ provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court. (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  5.7.2010