Tender: UK-Sutton: placement services of personnel

UK-Sutton: placement services of personnel

2010/S 123-188502

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Attn: Tel. E-mail: London Borough of Sutton
  Civic Offices, St Nicholas Way
  Rachel Mundy
  SM1 1EASutton
  UNITED KINGDOM
  +44 2085454127
  rachel.mundy@merton.gov.uk

  Internet address(es)

  General address of the contracting authority www.sutton.gov.uk

  Address of the buyer profile http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA1044

  Further information can be obtained at:Attn: Tel. E-mail: London Borough of Merton
  Civic Centre, London Road, Surrey
  Rachel Mundy
  SM4 5DXMorden
  UNITED KINGDOM
  +44 2085454127
  rachel.mundy@merton.gov.uk

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:Attn: Tel. Internet: London Borough of Merton
  Civic Centre, London Road, Surrey
  Rachel Mundy
  SM4 5DXMorden
  UNITED KINGDOM
  +44 2085453371
  www.merton.gov.uk/procurement

  Tenders or requests to participate must be sent to:Attn: Tel. E-mail: London Borough of Merton
  Civic Centre, London Road, Surrey
  Rachel Mundy
  SM4 5DXMorden
  UNITED KINGDOM
  +44 2085454127
  rachel.mundy@merton.gov.uk

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  General public services

  The contracting authority is purchasing on behalf of other contracting authorities Yes

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  LBRP shared recruitment project.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 22

  Main place of performance Main place of performance. Within the boundaries of those councils and organisations that are members of the London Borough Recruitment Partnership and the London Contract and Supplies Group (LCSG) or who become members or associate members of those organisations during the life of the contract.

  NUTS code UKI22

• II.1.3)
  The notice involves

  The establishment of a framework agreement

• II.1.4)
  Information on framework agreement

  Framework agreement with several operators

  Number of participants to the framework agreement envisaged 7

  Duration of the framework agreement: Duration in month(s): 48

  Estimated total value of purchases for the entire duration of the framework agreement

  estimated cost excluding VAT 45 180 000 GBP

• II.1.5)
  Short description of the contract or purchase(s)

  The framework agreement is comprised of lots for the following services:

  Lot 1) Recruitment advertising and strategic HR services.

  Lot 2) Executive search and selection service.

  Lot 3) Assessment and testing service.

  The framework will be available for members of the LCSG or associate members who join during the life of the contract. The contract will be let for 2 years with the option of two further one-year extensions at the sole discretion of the contracting authority.

  The framework consists of activities that will be provided to all participating organisations. The activities are divided into three lots. Tenderers are invited to bid for any and/or all lots. LBRP partners are able to choose from the lots appropriate to their local business needs and can adopt any of the lots or combination of lots during the life of the framework. See further information at the end of the notice in section VI.3 and in information about lots.

• II.1.6)
  Common procurement vocabulary (CPV)

  79610000, 79620000, 79635000, 79340000, 79600000

II.1.7)
Contract covered by the Government Procurement Agreement (GPA)

• II.1.8)
  Division into lots

  Yes

  tenders should be submitted for one or more lots

• II.1.9)
  Variants will be accepted

  Yes

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  The figures are indicative only based on current average annual usage of all partners projected over 4 years.

  Excluding VAT 45 180 000 GBP

• II.2.2)
  Options

  Yes

  description of these options: Yes, 24 months as the original period with options to extend on a 1 year plus 1 year basis as two separate extensions at the sole discretion of the contracting authority.

  Number of possible renewals 2

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Starting 1.4.2011. Completion 31.3.2015

INFORMATION ABOUT LOTS

LOT NO: 1

TITLE Recruitment advertising and strategic HR services

• 1)SHORT DESCRIPTION

  Recruitment advertising and strategic HR services including but not limited to, transactional recruitment advertising; creative recruitment advertising, strategic HR services (job fairs, employer branding, market research and materials), response handling, outplacement and public notice advertising.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  79600000, 79340000

• 3)QUANTITY OR SCOPE

  The contracting authority will select a single supplier.

  Excluding VAT 32 000 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  Envisaged number of operators anticipated to be invited to tender is between 4 and 6 qualified suppliers.

LOT NO: 3

TITLE Assessment and testing service

• 1)SHORT DESCRIPTION

  This lot is to meet partners’ requirements for an independent assessment and testing supplier who can provide total assessment and testing solutions, or who can supply a range of recommended tests for partners to use on a ‘pick and mix’ basis.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  79635000

• 3)QUANTITY OR SCOPE

  The contracting authority will select a single supplier.

  Excluding VAT 180 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  It is envisaged that between 4 and 6 qualified suppliers will be invited to tender.

LOT NO: 2

TITLE Executive search and selection service

• 1)SHORT DESCRIPTION

  Suppliers must be able to offer both a search and selection service for both permanent recruitment and interim placements for posts with salaries of ore than 50 000 GBP.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  79610000, 79620000

• 3)QUANTITY OR SCOPE

  This lot will establish a framework of up to 5 suppliers who partners will invite to bid for search and selection assignments for both permanent appointments and interim placements.

  Excluding VAT 13 000 000 GBP

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

• 5)ADDITIONAL INFORMATION ABOUT LOTS

  It is envisaged that between 8 and 10 qualified suppliers will be invited to tender.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  The contracting authority reserves the right to require deposits, guarantees, bonds or other forms of appropriate security. These instruments will be detailed in the invitation to tender.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  The suppliers will invoice individual partners for payment.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  Joint and severally liable.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  Yes

  It is the view of the contracting authority that TUPE regulations may apply to the transfer from contractor A (current supplier) to contractor B (new supplier) in the event of a change of supplier. Alternatively a new partner could join the framework which may also necessitate transfer of staff.

  It is the responsibility of the tenderers to take their own legal advice on the applicability of the TUPE regulations.

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: As per pre-qualification questionnaire.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: As per pre-qualification questionnaire.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  (1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years.

  (2) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

  In lot 3 assessment and testing, relevant staff - as set out in the pre-qualification questionnaire - to be qualified to the minimum level: assessors - BPS Level A & B and administrators - BPS level A qualified.

III.2.4)
Reserved contracts

III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)
Execution of the service is reserved to a particular profession

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 16 maximum number 22

  Objective criteria for choosing the limited number of candidates: As set out in the selection criteria in the pre-qualification questionnaire.

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION
• IV.3.1)
  File reference number attributed by the contracting authority

  HRSS/LBRP/06.10

IV.3.2)
Previous publication(s) concerning the same contract

IV.3.3)
Conditions for obtaining specifications and additional documents

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  6.8.2010 - 12:00

• IV.3.5)
  Date of dispatch of invitations to tender or to participate to selected candidates

  27.8.2010

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)
THIS IS A RECURRENT PROCUREMENT

VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

• VI.3)
  ADDITIONAL INFORMATION

  Lot 1) Recruitment advertising and strategic HR services, including but not limited to: transactional recruitment advertising; creative recruitment advertising, strategic HR services (job fairs, employer branding, market research and materials), response handling, outplacement and public notice advertising.

  Lot 2) Executive search and selection service.

  Lot 3) Assessment and testing service.

  The contracting authority is seeking suppliers to deliver either all the lots or any selection lots as appropriate to the supplier’s business:

  Lot 1) Recruitment advertising and strategic HR services:

  The contracting authority will select a single supplier.

  Lot 2) Executive search and selection service:

  The contracting authority will select up to a maximum of five suppliers.

  Lot 3) Assessment and testing service:

  The contracting authority will select a single supplier.

  The Purchasing Authority is acting on behalf of the following organisations:

  The London Borough of Sutton is the contracting Authority for this contract, acting on behalf of and in partnership with the London Contracts and Supplies Group (LCSG) and known collectively as the London Borough Recruitment Partnership (LBRP). The procurement arrangements will be managed through the London Borough of Merton’s procurement team in conjunction with the HR shared service between LB Sutton and LB Merton. The members of the LCSG are available on the LCSG website (http://www.lcsg.org/site/memorg.htm). The contract is also available to associate members of the LCSG.

  (MT Ref:77601)

• VI.4)
  PROCEDURES FOR APPEAL
• VI.4.1)
  Body responsible for appeal procedures

  E-mail: Tel. Director of Corporate Services, London Borough of Merton
  Civic Centre, London Road
  SM4 5DXMorden
  UNITED KINGDOM
  caroline.holland@merton.gov.uk
  +44 2085453450

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (information about contract award procedures and the application of standstill period prior to contact award) and Regulation 47 (Enforcement of Obligations) of the Public Contracts Regulations 2006.

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  25.6.2010