Tender: UK-Newcastle upon Tyne: glass

UK-Newcastle upon Tyne: glass

2010/S 122-186484

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Contact: Attn: Tel. E-mail: Fax Newcastle City Council
  Civic Centre Barras Bridge
  Corporate Procurement Team
  Holly Robson
  NE99 2BNNewcastle upon Tyne
  UNITED KINGDOM
  +44 1912116934
  corporate.procurement.team@newcastle.gov.uk
  +44 1912114832

  Internet address(es)

  General address of the contracting authority www.newcastle.gov.uk

  Address of the buyer profile http://www.nepoportal.org

  Further information can be obtained at: As in above-mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Regional or local authority

  General public services

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Building materials - glazing products.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Supplies

  Purchase

  Main place of delivery City of Newcastle upon Tyne.

  NUTS code UKC22

• II.1.3)
  The notice involves

  The establishment of a framework agreement

• II.1.4)
  Information on framework agreement

  Framework agreement with a single operator

  Duration of the framework agreement: Duration in month(s): 48

  Estimated total value of purchases for the entire duration of the framework agreement

  estimated cost excluding VAT 268 000,00 GBP

• II.1.5)
  Short description of the contract or purchase(s)

  The supply of glass/glazing products to Newcastle City Council.

• II.1.6)
  Common procurement vocabulary (CPV)

  14820000, 44221000, 44221111

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  Yes

• II.1.8)
  Division into lots

  No

• II.1.9)
  Variants will be accepted

  Yes

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  The supply of glass/glazing products to Newcastle CIty Council's Environment and Regeneration stores at Allendale Road and Newington Road.

  Excluding VAT 268 000,00 GBP

• II.2.2)
  Options

  Yes

  description of these options: 2 x 12 month extensions

  provisional timetable for recourse to these options: in months: 24 (from the award of the contract)

  Number of possible renewals 2

  in the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts: in months: 12 (from the award of the contract)

• II.3)
  DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

  Duration in months: 48 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  The contracting authority reserves the right to require deposits, guarantees, bonds, insurance, or any other form of appropriate security.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

  To be set out in the contract documents.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded

  To be set out in the contract documents.

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: All applicants are required to complete and return a detailed pre-qualification questionnaire prepared by the Contracting Authority and provide such supporting evidence as may be requested by the deadline stated in IV.3.4.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: As set out in the pre-qualification questionnaire.

  Minimum level(s) of standards possibly required As set out in the pre-qualification questionnaire.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  As set out in the pre-qualification questionnaire.

  Minimum level(s) of standards possibly required

  As set out in the pre-qualification questionnaire.

• III.2.4)
  Reserved contracts

  No

III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)
Execution of the service is reserved to a particular profession

III.3.2)
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION

IV.3.1)
File reference number attributed by the contracting authority

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Time limit for receipt of requests for documents or for accessing documents 30.7.2010 - 12:00

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  30.7.2010 - 12:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

• VI.3)
  ADDITIONAL INFORMATION

  1. In addition to use of the contract by Newcastle City Council, this contract may, if they decide to exercise this option, also be used by:

  (a) other Local Authorities in England and Wales including (but not limited to) Gateshead Metropolitan Borough Council, South Tyneside Council, North Tyneside Council, Durham County Council, Northumberland County Council, Sunderland City Council; and

  (b) other public sector organisations including (but not limited to) the North East Purchasing Organisation; One North East; Tyne and Wear Passenger Transport Authority; Tyne and Wear Museums; Newcastle University; Northumbria University; Your Homes Newcastle; the Newcastle Partnership; and

  (c) any other public-private entity in which Newcastle City Council holds a shareholding or vested interest,

  And any use of the established contract will be on the same terms as those set out with Newcastle City Council.

  2. Under this procurement, the contractor is required to participate actively in the economic and social regeneration of the locality of, and surroundings of, the place of delivery for the procurement. Contract performance conditions may therefore relate in particular to social and environmental considerations.

  3. The Contracting Authority reserves the right in line with Regulation 14 (1) (d) (ii) of the Public Contract Regulations 2006 (Article 31 (4) (b) of Directive 2004/18/EC) to award further contracts to the successful provider where these are a repetition of the services to be provided under this contract.

• VI.4)
  PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 day standstill period (in the case of notices sent by electronic or facsimile means) and a minimum 15 day standstill period after the date of sending or minimum 10 days after the date of the last unsuccessful tenderers receipt (where notices are not sent electronically) at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to query the information provided and/or decide whether or not they wish to challenge the award decision before the contract is entered into. Queries should be directed to the address in part I.1.

  If an appeal regarding the award of the contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No. 5) as amended by the Public Contracts (Amendment) Regulations 2009 (SI 2009 No. 2992) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland.) Any such action which does not seek a declaration of ineffectiveness must be brought promptly (and in any event within 3 months.) An application for ineffectiveness must be made within 30 days of publication of a contract award notice or notification of the conclusion of the contract with a summary of relevant reasons, or in any other case within 6 months of the date the contract was entered into.

  Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may make a declaration of ineffectiveness and order payment of a civil financial penalty. The purpose of the standstill period referred to above is to allow parties to apply to the courts to set aside the award decision before the contract is entered into. The commencement of proceedings before the contract has been entered into requires the authority to refrain from entering into the contract.

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  24.6.2010