Tender: UK-Exeter: environmental services

UK-Exeter: environmental services

2010/S 53-079002

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)
  NAME, ADDRESSES AND CONTACT POINT(S)

  Contact: Tel. E-mail: Met Office
  Fitzroy Road
  Mrs Alison Slade
  EX1 3PBExeter
  UNITED KINGDOM
  +44 1139288529
  alison.slade@metoffice.gov.uk

• I.2)
  TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

  Ministry or any other national or federal authority, including their regional or local sub-divisions

  Defence

  Environment

  The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

• II.1)
  DESCRIPTION
• II.1.1)
  Title attributed to the contract by the contracting authority

  Services to support the Met Office in the provision of advice, support, research and delivery services in fields of climate change, weather related subjects and applications to other public sector and commercial organisations.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category: No 8

  Main place of performance Primarily in the UK with some limited requirements overseas.

  NUTS code UKK

• II.1.3)
  The notice involves

  The establishment of a framework agreement

• II.1.4)
  Information on framework agreement

  Framework agreement with several operators

  maximum number of participants to the framework agreement envisaged

  Duration of the framework agreement: Duration in year(s): 2

  Estimated total value of purchases for the entire duration of the framework agreement

  estimated cost excluding VAT

  Range: between 1 000 000 and 15 000 000 GBP

• II.1.5)
  Short description of the contract or purchase(s)

  The Met Office is an executive agency of the UK Ministry of Defence (MoD) and since 1996 has been operating as a Trading Fund. As the UK’s national meteorological service, it provides a range of products and services to a large number of public and private sector organisations. The Met Office also undertakes work on a commercial basis which covers research and delivery services in climate change, weather and related subjects. The Met Office wishes to establish a framework of organisations, institutes and individuals which it can draw on to support and strengthen its capability to respond to commercial opportunities. The invitation to undertake work under the framework will be based on those opportunities where either the Met Office decides to take the lead role in bidding or is acting as a subcontractor to another Prime Contractor ( The Framework Agreement will not cover Manpower Substitution requirements i.e. the use of agency workers to fill gapped posts). A more detailed description of the professional activities required under the Framework are shown below All interested suppliers should register on the MEt office e -tendering portal at the link shown below https://tenders.metoffice.gov.uk/procontract/metoffice/supplier.nsf/frm_... Complete the online registration process and then register an interest in tender reference: - DNWD-83KCW4 Download and then submit ONE PQQ document to the eTendering portal answering all questions within the document. Should you have any problems accessing the PQQ document please follow the instructions from the User guide belowhttps://tenders.metoffice.gov.uk/procontract/metoffice/help.nsf/dsp_frm_module_help/Supplier%20Guide%20Tender%20Response%20Process%20v2.pdf/$FILE/Supplier%20Guide%20Tender%20Response%20Process%20v2.pdResponses must be published by the date 13.4.2010.

• II.1.6)
  Common procurement vocabulary (CPV)

  90700000

• II.1.7)
  Contract covered by the Government Procurement Agreement (GPA)

  No

• II.1.8)
  Division into lots

  Yes

  tenders should be submitted for one or more lots

• II.1.9)
  Variants will be accepted

  No

• II.2)
  QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)
  Total quantity or scope

  Quantity or scope of the contract II.2.1) Total quantity or scope: the Met Office intends to establish a new framework agreement with a number of suppliers to act as subcontractors in respect of its commercial sales activities in the fields of research into climate change, weather related subjects and subsequent applications The Professional Services required within this Framework Agreement and within each Lot are as follows: Lot 1 -Policy/TechnicalAdviceThis covers all aspects of Climate change, weather and related subjects advice required by the Met Office, other than those areas covered by Lots 2 to 4 inclusive, to enable it to deliver technical advice/ concise briefings to a wide range of UK and International Governmental and Commercial Clients . Activities may include data gathering, and analysis, development and provision of training. Lot 2 support/delivery. This covers all aspects of the work where practical / physical outputs such as: impact; quality; risk assessments; operational services (forecasts and warnings); audits; surveys; measurement and monitoring; research analysis and interpretation activities are required. This also covers all knowledge sharing and communications activities that may be required, including all form of media, and policy briefings. Lot 3 Statistics/Economics. This covers the provision of statistical and economic services, including the analysis and interpretation of socio economic impacts of climate change, weather and climate issues related to planning and development at a range of scales. Lot 4 Modelling. This covers the provision of models that can be used for research and inter-comparison purposes. A particular field of interest is the linkage of meteorological and climate models with impact forecasting models, e.g. flooding, transport, energy, water management, crop yield, land use. The development to the models may require use of specialist computing equipment and suppliers must be able to access and use such equipment. This Lot also covers the visualisation aspects of work undertaken and will require a knowledge of GIS software and techniques. The Lot descriptions above highlight the areas of work that the supplier may be asked to provide expertise in. The list is not exhaustive and is merely an example of the range within the category. The vertical work subjects (sub-lots) available within this framework agreement are outlined below A. Air The monitoring, measurement and dissemination of air quality, atmospheric emissions and dispersion. B. Land. The potential changes in land use due to projected climate change: the impacts of weather extremes on agriculture, forestry, urban areas, land erosion and recreational land.C. Watera. Freshwater: Water resources and water infrastructure including supply and storage; irrigation; drainage; flooding – fluvial, pluvial and mine; and land erosion due to high river flows.b. Ocean:Impacts and adaptation requirements for sea level rise, coastal erosion storm surge, ocean forecasting, and port and terminal operations. D. Biodiversity Climate change impacts on insect, plant and animal life, including disease vectors, health impacts and range. E Population. The continued ability of human populations to mitigate and adapt to climate change will continue as in the past, but may be constrained by population pressure thus reducing options. These could include impacts on other, perhaps distant populations as a result of mass migration or disputed resources, and the requirement to plan for resilience in greater detail to better withstand severe weather events. This will have an effect on behaviour aspects of people and could place constraints on population growth. Behaviour aspects of people and constraints on population growth.

• II.2.2)
  Options

  No

II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

INFORMATION ABOUT LOTS

LOT NO:

TITLE Policy and Technical

• 1)SHORT DESCRIPTION

  This covers all aspects of Climate change, weather and related subjects advice required by the Met Office, other than those areas covered by Lots 2 to 4 inclusive, to enable it to deliver technical advice/ concise briefings to a wide range of UK and International Governmental and Commercial Clients. Activities may include data gathering, and analysis, development and provision of training. Following the sifting of PQQ responses, up to the following numbers of bidders will be invited to tender:Lot 1 " Policy / Technical Advice. Sub-Lot 1A – 8 Bidders. Sub-Lot 1B – 8 Bidders. Sub-Lot 1C - 8 Bidders. Sub-Lot 1D - 8 Bidders. Sub-Lot 1E - 8 Bidders. Following the receipt and evaluation of invitation to tenders, it is anticipated that Framework Agreements will be awarded to: Lot 1 Policy / Technical Advice. Sub-Lot 1A - 4 Bidders. Sub-Lot 1B - 4 Bidders. Sub-Lot 1C - 4 Bidders. Sub-Lot 1D - 4 Bidders. Sub-Lot 1E - 4 Bidders.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  73000000, 90700000, 71313000, 90713000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO:

TITLE Support and Delivery

• 1)SHORT DESCRIPTION

  This covers all aspects of the work where practical / physical outputs such as: impact; quality; risk assessments; operational services (forecasts and warnings); audits; surveys; measurement and monitoring; research analysis and interpretation activities are required. This also covers all knowledge sharing and communications activities that may be required, including all form of media, and policy briefings. Following the sifting of PQQ responses, up to the following numbers of bidders will be invited to tender:.Sub-Lot 2A –8 Bidders. Sub-Lot 2B - 8 Bidders. Sub-Lot 2C - 8 Bidders. Sub-Lot 2D - 8 Bidders. Sub-Lot 2E – 8 Bidders. Following the receipt and evaluation of these Invitation to tenders, it is anticipated that Framework Agreements will be awarded to: Sub-Lot 2A - 4 Bidders. Sub-Lot 2B - 4 Bidders. Sub-Lot 2C - 4Bidders. Sub-Lot 2D - 4 Bidders. Sub-Lot 2E - 4 Bidders.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  90700000, 71313000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO:

TITLE Statistics / Economics

• 1)SHORT DESCRIPTION

  This covers the provision of statistical and economic services, including the analysis and interpretation of socio economic impacts of climate change, weather and climate issues related to planning and development at a range of scales following the sifting of PQQ responses, up to the following numbers of bidders will be invited to tender: Lot 3 Statistics / Economics. Sub-Lot 3A –8 Bidders. Sub-Lot 3B - 8 Bidders. Sub-Lot 3C - 8 Bidders. Sub-Lot 3D - 8 Bidders. Sub-Lot 3E – 8 Bidders following the receipt and evaluation of these Invitation to tenders, it is anticipated that Framework Agreements will be awarded to:Lot 3 Statistics / Economics. Sub-Lot 3A - 4 Bidders. Sub-Lot 3B - 4 Bidders. Sub-Lot 3C - 4 Bidders. Sub-Lot 3D - 4 Bidders. Sub-Lot 3E - 4 Bidders.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  90700000, 71313000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

LOT NO:

TITLE Modelling

• 1)SHORT DESCRIPTION

  This covers the provision of models that can be used for research and inter-comparison purposes. A particular field of interest is the linkage of meteorological and climate models with impact forecasting models, e.g. flooding, transport, energy, water management, crop yield, land use. The development to the models may require use of specialist computing equipment and suppliers must be able to access and use such equipment. This Lot also covers the visualisation aspects of work undertaken and will require a knowledge of GIS software and techniques. Sub-Lot 4A –6 Bidders. Sub-Lot 4B - 6 Bidders. Sub-Lot 4C - 6 Bidders. Sub-Lot 4D - 6 Bidders. Sub-Lot 4E – 6 Bidders following the receipt and evaluation of these Invitation to tenders, it is anticipated that Framework Agreements will be awarded to: Lot 4 Modelling. Sub-Lot 3A - 3 Bidders. Sub-Lot 3B - 3 Bidders. Sub-Lot 3C –3 Bidders. Sub-Lot 3D - 3 Bidders. Sub-Lot 3E - 3 Bidders.

• 2)COMMON PROCUREMENT VOCABULARY (CPV)

  90700000, 71313000

3)QUANTITY OR SCOPE

4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5)ADDITIONAL INFORMATION ABOUT LOTS

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)
  CONDITIONS RELATING TO THE CONTRACT
• III.1.1)
  Deposits and guarantees required

  Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required if considered appropriate.

III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded

• III.1.4)
  Other particular conditions to which the performance of the contract is subject

  No

• III.2)
  CONDITIONS FOR PARTICIPATION
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if requirements are met: Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: Any supplier may be disqualified who:

  (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

  (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

  (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

  (d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;

  (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

  (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

  (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

  (h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

  (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

  (j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

• III.2.2)
  Economic and financial capacity

  Information and formalities necessary for evaluating if requirements are met: Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met:

  (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;

  (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;

  (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available. Information and formalities necessary for evaluating if requirements are met (If applicable).

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if requirements are met:

  As stated in PQQ.

• III.2.4)
  Reserved contracts

  No

• III.3)
  CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)
  Execution of the service is reserved to a particular profession

  No

• III.3.2)
  Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

  No

SECTION IV: PROCEDURE

• IV.1)
  TYPE OF PROCEDURE
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Objective criteria for choosing the limited number of candidates: Objective criteria, as stated in the PQQ. Bidders are able to bid for more than one Lot; therefore bidders may appear in more than one Sub-Lot if awarded a framework agreement.

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  AWARD CRITERIA
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  An electronic auction will be used

  No

• IV.3)
  ADMINISTRATIVE INFORMATION

IV.3.1)
File reference number attributed by the contracting authority

• IV.3.2)
  Previous publication(s) concerning the same contract

  No

• IV.3.3)
  Conditions for obtaining specifications and additional documents

  Time limit for receipt of requests for documents or for accessing documents 13.4.2010 - 12:00

  Payable documents No

• IV.3.4)
  Time-limit for receipt of tenders or requests to participate

  13.4.2010 - 12:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

• IV.3.8)
  Conditions for opening tenders

  Persons authorised to be present at the opening of tenders No

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)
  THIS IS A RECURRENT PROCUREMENT

  No

• VI.2)
  CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

  No

VI.3)
ADDITIONAL INFORMATION

VI.4)
PROCEDURES FOR APPEAL

VI.4.1)
Body responsible for appeal procedures

VI.4.2)
Lodging of appeals

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  DATE OF DISPATCH OF THIS NOTICE:

  15.3.2010