Tender: UK-Weston-Super-Mare: heating oil

UK-Weston-Super-Mare: heating oil

2010/S 49-072516

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)NAME, ADDRESSES AND CONTACT POINT(S):

  North Somerset Council, Town Hall, Contact: Property and Asset Management, Attn: Mr Steve Hodges, Weston-Super-Mare BS23 1UJ, UNITED KINGDOM. Tel. +44 1934888888. E-mail: steve.hodges@n-somerset.gov.uk. Fax +44 1275884419.

  Internet address(es):

  Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA1958.

  Further information can be obtained at: Energy Management, Units 9 to 11 Chandlery Building , Bradford on Avon Marina, Attn: Stuart Newbury, Bradford on Avon BA15 1UD, UNITED KINGDOM. Tel. +44 1225867722. E-mail: sn@energymanagementltd.com. Fax +44 1225869940.

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: Energy Management, Units 9 to 11 Chandlery Building , Bradford on Avon Marina, Attn: Stuart Newbury, Bradford on Avon BA15 1UD, UNITED KINGDOM. Tel. +44 1225867722. E-mail: sn@energymanagementltd.com. Fax +44 1225869940.

  Tenders or requests to participate must be sent to: North Somerset Council, Town Hall, Attn: Mr Steve Hodges, Weston-super-Mare BS23 1UJ, UNITED KINGDOM. Tel. +44 1275884674. Fax +44 1934634986.

• I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

  Regional or local agency/office.

  General public services.

  Housing and community amenities.

  Recreation, culture and religion.

  Education.

  The contracting authority is purchasing on behalf of other contracting authorities: yes.

SECTION II: OBJECT OF THE CONTRACT

• II.1)DESCRIPTION
• II.1.1)Title attributed to the contract by the contracting authority:

  North Somerset heating oil contract.

• II.1.2)Type of contract and location of works, place of delivery or of performance:

  Supplies.

  Purchase.

  Main place of delivery: Within the boundaries of North Somerset.

  NUTS code: UKK23.

• II.1.3)The notice involves:

  The establishment of a framework agreement.

• II.1.4)Information on framework agreement:

  Framework agreement with several operators.

  Maximum number of participants to the framework agreement envisaged: 5.

  Duration of the framework agreement: Duration in year(s): 3.

• II.1.5)Short description of the contract or purchase(s):

  The supplier will be required to provide a fixed price for the cost for delivery and associated admin charges throughout the North Somerset Council geographical area. The cost of the fuel oil will be determined at time of order and based on Platts average one week lagging. orders will be placed directly by the sites using the fuel oil.

  Note: To register your interest in this notice and obtain any additional information please visit the myTenders web site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=63289.

• II.1.6)Common procurement vocabulary (CPV):

  09135100.

• II.1.7)Contract covered by the Government Procurement Agreement (GPA):

  Yes.

• II.1.8)Division into lots:

  No.

• II.1.9)Variants will be accepted:

  Yes.

• II.2)QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)Total quantity or scope:

  20 sites with approx annual quantity of 430 000 litres.

• II.2.2)Options:

  Yes.

  Description of these options: North Somerset Council may wish to extend this framework agreement by negotiation with the supplier, to include extra sites, and extended time period.

II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)CONDITIONS RELATING TO THE CONTRACT

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

• III.1.4)Other particular conditions to which the performance of the contract is subject:

  No.

• III.2)CONDITIONS FOR PARTICIPATION
• III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

  Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

• III.2.2)Economic and financial capacity:

  Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to provide a reference from their bank;

  (2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

III.2.3)Technical capacity:

III.2.4)Reserved contracts:

III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)Execution of the service is reserved to a particular profession:

III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

SECTION IV: PROCEDURE

• IV.1)TYPE OF PROCEDURE
• IV.1.1)Type of procedure:

  Accelerated restricted.

  Justification for the choice of accelerated procedure: Current contract was procured as a framework agreement through a third party. This has since expired and new contract needs to placed.

• IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:

  Envisaged number of operators 8

  Objective criteria for choosing the limited number of candidates: As the cost of fuel oil is based on Platts average prices at time of order, the only negotiable cost is delivery and admin charge leaving very little to negotiate on.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue:

• IV.2)AWARD CRITERIA
• IV.2.1)Award criteria:

  The most economically advantageous tender in terms of the criteria stated below:

  1. Price. Weighting: 60.

  2. Customer service. Weighting: 40.

• IV.2.2)An electronic auction will be used:

  No.

• IV.3)ADMINISTRATIVE INFORMATION

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract:

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

• IV.3.4)Time-limit for receipt of tenders or requests to participate:

  22.3.2010 - 12:00.

• IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates:

  25.3.2010.

• IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:

  English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender:

IV.3.8)Conditions for opening tenders:

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)THIS IS A RECURRENT PROCUREMENT:

VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

• VI.3)ADDITIONAL INFORMATION:

  The Purchasing Authority is acting on behalf of the following organisations:

  Other parish councils, local authorities or local independant schools may wish to join the framework.

  (MT Ref:63289).

VI.4)PROCEDURES FOR APPEAL

VI.4.1)Body responsible for appeal procedures:

VI.4.2)Lodging of appeals:

VI.4.3)Service from which information about the lodging of appeals may be obtained:

• VI.5)DATE OF DISPATCH OF THIS NOTICE:

  9.3.2010.