Tender: UK-York: wood fuels

UK-York: wood fuels

2010/S 49-072514

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)NAME, ADDRESSES AND CONTACT POINT(S):

  The University of York, Heslington, Contact: Supplies Department, Attn: Michael McGill, York YO10 5DD, UNITED KINGDOM. Tel. +44 1904328211. E-mail: mm724@york.ac.uk. Fax +44 1904328210.

  Internet address(es):

  General address of the contracting authority: www.york.ac.uk.

  Further information can be obtained at: As in above-mentioned contact point(s).

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: In-Tend System - please refer to Section VI.3 (Additional Information) for full instructions..

  Tenders or requests to participate must be sent to: In-Tend System - please refer to Section VI.3 (Additional Information) for full instructions..

• I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

  Body governed by public law.

  Education.

  The contracting authority is purchasing on behalf of other contracting authorities: no.

SECTION II: OBJECT OF THE CONTRACT

• II.1)DESCRIPTION
• II.1.1)Title attributed to the contract by the contracting authority:

  Biomass System Fuel Supply.

• II.1.2)Type of contract and location of works, place of delivery or of performance:

  Supplies.

  Purchase.

  Main place of delivery: University of York, Heslington, York.

  NUTS code: UKE21.

• II.1.3)The notice involves:

  A public contract.

II.1.4)Information on framework agreement:

• II.1.5)Short description of the contract or purchase(s):

  The University of York is expanding its existing facilities through the addition of a new 160 acre campus, consequently energy demand is expected to increase two-fold over the next 20 years. Effective energy management and consumption reduction is at the cornerstone of the University's development plans. A number of energy targets and strategies are in place to reduce baseline energy consumption including a detailed Carbon Management Implementation Plan. However, to further reduce CO2 emissions cost effectively onsite renewables are required.

  As part of this scheme, the University will be installing a Biomass CHP (combined heat and power) plant consisting of minimum output of electrical generating capacity of approximately 1.95 MWe and heat output capacity of 1.5MWth in the form of hot water and will operate at full capacity for the majority of the year, distributing heat and electricity via the University's district heating and high voltage networks.

  This contract is for the supply of wood chip fuel for the Biomass system. Due to the specification of the system, only wood chip can be considered.

• II.1.6)Common procurement vocabulary (CPV):

  09111400.

• II.1.7)Contract covered by the Government Procurement Agreement (GPA):

  Yes.

• II.1.8)Division into lots:

  No.

• II.1.9)Variants will be accepted:

  No.

• II.2)QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)Total quantity or scope:

  Please II.1.5.

  Estimated value excluding VAT: 15 000 000 GBP.

• II.2.2)Options:

  No.

• II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

  Starting: 1.6.2010. Completion: 1.6.2020.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)CONDITIONS RELATING TO THE CONTRACT
• III.1.1)Deposits and guarantees required:

  A Parent Company Guarantee may be requested where applicable.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

• III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

  Joint and several liability will be required in the event of a consortium bid.

• III.1.4)Other particular conditions to which the performance of the contract is subject:

  Yes.

  University's terms and conditions of contract.

• III.2)CONDITIONS FOR PARTICIPATION
• III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

  Information and formalities necessary for evaluating if requirements are met: Further details will be provided within the Pre Qualification Questionnaire.

• III.2.2)Economic and financial capacity:

  Information and formalities necessary for evaluating if requirements are met: Further details will be provided within the Pre Qualification Questionnaire.

• III.2.3)Technical capacity:

  Information and formalities necessary for evaluating if requirements are met:

  Further details will be provided within the Pre Qualification Questionnaire.

• III.2.4)Reserved contracts:

  No.

III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)Execution of the service is reserved to a particular profession:

III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

SECTION IV: PROCEDURE

• IV.1)TYPE OF PROCEDURE
• IV.1.1)Type of procedure:

  Accelerated restricted.

  Justification for the choice of accelerated procedure: To meet local council requirements regarding renewable energy resources.

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:

IV.1.3)Reduction of the number of operators during the negotiation or dialogue:

• IV.2)AWARD CRITERIA

IV.2.1)Award criteria:

• IV.2.2)An electronic auction will be used:

  No.

• IV.3)ADMINISTRATIVE INFORMATION
• IV.3.1)File reference number attributed by the contracting authority:

  UY/SD/110.

• IV.3.2)Previous publication(s) concerning the same contract:

  No.

• IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

  Time limit for receipt of requests for documents or for accessing documents: 2.4.2010.

  Payable documents: no.

• IV.3.4)Time-limit for receipt of tenders or requests to participate:

  2.4.2010.

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates:

• IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:

  English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender:

• IV.3.8)Conditions for opening tenders:

  Date: 2.4.2010.

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)THIS IS A RECURRENT PROCUREMENT:

  No.

• VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

  No.

• VI.3)ADDITIONAL INFORMATION:

  The University intends to use an eTendering system in this procurement exercise, therefore this is the PREFERRED method for suppliers to obtain further information and express their interest. Prospective suppliers should follow steps 1-11 below to express their interest and obtain the pre-qualification questionnaire. (NB! Suppliers who have previously registered on the In-Tend system as a University of York supplier should go to step 8).

  1. Suppliers should register on the In-Tend system at https://in-tendhost.co.uk/york/;

  2. Click the "New User Registration" link;

  3. Enter the user and business details requested and click "Next";

  4. Add your contact details by clicking "Add". Complete the details and click "Next";

  5. Click "Next" again to confirm the contact details and move to the next screen;

  6. Check all registration details are correct and click "Register my Details";

  7. You will receive an email with your user and password details;

  8. Return to the website and click "Login". Enter your details and click "Login";

  9. Click the "Current Tenders" link and then "Show All Tenders";

  10. To express an interest, click on the relevant tender and then on "Express Interest";

  11. You will receive a email shortly afterwards to confirm that your expression of interest has been received and that the PQQ documents are now available to view on the system.

  12. Click on the link provided to re-enter the In-Tend site, click on "My Tenders", then "View Tender Details", then "View Documents". This will open the PQQ.

  For any support in submitting your expression of interest please contact the helpdesk via email at support@in-tend.com or by phone on +48 1332869400.

VI.4)PROCEDURES FOR APPEAL

VI.4.1)Body responsible for appeal procedures:

VI.4.2)Lodging of appeals:

VI.4.3)Service from which information about the lodging of appeals may be obtained:

• VI.5)DATE OF DISPATCH OF THIS NOTICE:

  8.3.2010.