Tender: UK-Watford: accommodation, building and window cleaning services

UK-Watford: accommodation, building and window cleaning services

2010/S 48-071159

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)NAME, ADDRESSES AND CONTACT POINT(S):

  Thrive Homes Limited, Building 3, Hatters Lane, Attn: Nicky Hastie, Watford WD18 8YG, UNITED KINGDOM. Tel. +44 1707339800. E-mail: nicky@echelonconsultancy.co.uk. Fax +44 1707339801.

  Internet address(es):

  General address of the contracting authority: www.thirvehomes.org.uk.

  Further information can be obtained at: As in above-mentioned contact point(s).

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).

• I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

  Body governed by public law.

  Housing and community amenities.

  The contracting authority is purchasing on behalf of other contracting authorities: no.

SECTION II: OBJECT OF THE CONTRACT

• II.1)DESCRIPTION
• II.1.1)Title attributed to the contract by the contracting authority:

  Communal cleaning and window cleaning services.

• II.1.2)Type of contract and location of works, place of delivery or of performance:

  Services.

  Service category: No 14.

  Main place of performance: Various locations throughout Hertfordshire.

  Mill End, Croxley Green, Maple Cross, Sarratt, Chorleywood, Rickmansworth, South Oxhey, Carpenders Park.

  NUTS code: UKH23.

• II.1.3)The notice involves:

  A public contract.

II.1.4)Information on framework agreement:

• II.1.5)Short description of the contract or purchase(s):

  The provision of a cleaning and window cleaning service to blocks and leasehold properties.

  The total number of units within Thrive’s portfolio is 3700 rented properties and 440 leasehold properties.

• II.1.6)Common procurement vocabulary (CPV):

  90911000, 90911300, 90911200, 90914000, 90910000, 90918000.

• II.1.7)Contract covered by the Government Procurement Agreement (GPA):

  Yes.

• II.1.8)Division into lots:

  No.

• II.1.9)Variants will be accepted:

  No.

• II.2)QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)Total quantity or scope:

  The provision of a cleaning and window cleaning service to blocks and leasehold properties for Thrive Homes Ltd in the areas outlined in Hertfordshire. Estimated value 120 000 GBP excluding VAT per year.

  Estimated value excluding VAT: 600 000 GBP.

• II.2.2)Options:

  Yes.

  Description of these options: The contract will be for 3 years + 2 years with an option for the Employer to terminate the contract at defined points in the contact based on performance.

  Provisional timetable for recourse to these options: in months: 36 (from the award of the contract).

  Number of possible renewals: 1

  in the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts: in months: 36 (from the award of the contract).

• II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

  Duration in months: 60 (from the award of the contract).

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)CONDITIONS RELATING TO THE CONTRACT
• III.1.1)Deposits and guarantees required:

  The right to require the provision of appropriate guarantees, bonds, warranties and insurances is reserved. Details of these will be set out in the contract documents.

• III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

  To be set out in the contract – likely to be based on presentation of a monthly invoice broken down by scheme to allow service charges to be applied.

• III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

  Grouping of economic operators may be required to form a single legal entity for the contracting authority to contract with.

• III.1.4)Other particular conditions to which the performance of the contract is subject:

  Yes.

  Throughout the programme, the service provider will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly, contract performance conditions may relate, in particular, to social and environmental considerations and service providers will be encouraged to put forward innovative sustainability and environmental proposals as integrated solutions to the delivery of cleaning services.

• III.2)CONDITIONS FOR PARTICIPATION
• III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

  Information and formalities necessary for evaluating if requirements are met: As detailed in the pre-qualification questionnaire.

• III.2.2)Economic and financial capacity:

  Information and formalities necessary for evaluating if requirements are met: As detailed in the pre-qualification questionnaire.

  Minimum level(s) of standards possibly required: As detailed in the pre-qualification questionnaire.

• III.2.3)Technical capacity:

  Information and formalities necessary for evaluating if requirements are met:

  As detailed in the pre-qualification questionnaire.

  Minimum level(s) of standards possibly required:

  As detailed in the pre-qualification questionnaire.

• III.2.4)Reserved contracts:

  No.

• III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)Execution of the service is reserved to a particular profession:

  No.

• III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

  No.

SECTION IV: PROCEDURE

• IV.1)TYPE OF PROCEDURE
• IV.1.1)Type of procedure:

  Restricted.

• IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:

  Envisaged minimum number: 5. Maximum number: 8

  Objective criteria for choosing the limited number of candidates: As detailed in the pre-qualification questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue:

• IV.2)AWARD CRITERIA
• IV.2.1)Award criteria:

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

• IV.2.2)An electronic auction will be used:

  No.

• IV.3)ADMINISTRATIVE INFORMATION
• IV.3.1)File reference number attributed by the contracting authority:

  ECH238.

• IV.3.2)Previous publication(s) concerning the same contract:

  No.

• IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

  Time limit for receipt of requests for documents or for accessing documents: 13.4.2010 - 11:59.

  Payable documents: no.

• IV.3.4)Time-limit for receipt of tenders or requests to participate:

  13.4.2010 - 12:00.

• IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates:

  16.4.2010.

• IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:

  English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender:

IV.3.8)Conditions for opening tenders:

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)THIS IS A RECURRENT PROCUREMENT:

  No.

• VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

  No.

• VI.3)ADDITIONAL INFORMATION:

  The Authority reserves the right not to award a contract or award a contract for part or part of the services only.

  Successful service providers should also note that the incumbent service provider's work-force in respect of the cleaning services may transfer across to the selected service provider, in which case the provisions of the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply.

• VI.4)PROCEDURES FOR APPEAL
• VI.4.1)Body responsible for appeal procedures:

  Royal Courts of Justice, Strand WC2A 2LL, UNITED KINGDOM. Tel. +44 2079476000.

  Body responsible for mediation procedures:

  Royal Courts of Justice, Strand WC2A 2LL, UNITED KINGDOM. Tel. +44 2079476000.

• VI.4.2)Lodging of appeals:

  Precise information on deadline(s) for lodging appeals: Thrive will incorporate a minimum 10 calendar day standstill period at the point information of the award of the contract is communicated to Tenderers. This period allows unsuccessful Tenderers to seek further debriefing from Thrive before the contract is entered into. Tenderers have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period.

  If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained:

• VI.5)DATE OF DISPATCH OF THIS NOTICE:

  5.3.2010.