Tender: UK-Coalville: printed matter and related products

UK-Coalville: printed matter and related products

2010/S 48-071157

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)NAME, ADDRESSES AND CONTACT POINT(S):

  North West Leicestershire District Council, Whitwick Road, Attn: Max Clarkson, Coalville LE67 3FJ, UNITED KINGDOM. Tel. +44 1530454523. E-mail: max.clarkson@nwleicestreshire.gov.uk. Fax +44 1530454506.

  Further information can be obtained at: As in above-mentioned contact point(s).

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).

• I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

  Regional or local authority.

  General public services.

  The contracting authority is purchasing on behalf of other contracting authorities: yes.

SECTION II: OBJECT OF THE CONTRACT

• II.1)DESCRIPTION
• II.1.1)Title attributed to the contract by the contracting authority:

  UK-Leicestershire: council tax, nndr, benefits; printing collation and delivery.

• II.1.2)Type of contract and location of works, place of delivery or of performance:

  Services.

  Service category: No 15.

  Main place of performance: 5 Local Authorities in Leicestershire; Harborough District, North West Leicestershire District, Hinckley and Bosworth Borough, Melton Borough and Oadby and Wigston Borough;

  Leicestershire, Rutland and Northamptonshire.

  NUTS code: UKF2.

• II.1.3)The notice involves:

  A public contract.

II.1.4)Information on framework agreement:

• II.1.5)Short description of the contract or purchase(s):

  Printing, collation and delivery of council tax bills, NNDR, and benefits letters for 5 Local Authorities. Printed matter and related products. Printed books. Security-type printed matter. Printing and delivery services. Printing and distribution services. Printing and related services. Printing services. Services related to printing. Printed envelopes. Miscellaneous printed matter.

• II.1.6)Common procurement vocabulary (CPV):

  22000000, 22110000, 22450000, 22900000, 79823000, 79800000, 79810000, 79820000, 30199710, 79824000.

• II.1.7)Contract covered by the Government Procurement Agreement (GPA):

  Yes.

• II.1.8)Division into lots:

  No.

• II.1.9)Variants will be accepted:

  No.

• II.2)QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)Total quantity or scope:

  The total printing requirements in relation to the annual council tax billing process for 5 authorities. Plus some daily billing requirements and NNDR and Benefits letters.

  Estimated value excluding VAT: 168 000 GBP.

• II.2.2)Options:

  Yes.

  Description of these options: There will be an option to extend the contract for 2 separate 12 month periods, to a maximum of 5 years.

  Provisional timetable for recourse to these options: in months: 36 (from the award of the contract).

• II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

  Starting: 1.8.2010. Completion: 31.7.2013.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)CONDITIONS RELATING TO THE CONTRACT

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

• III.1.4)Other particular conditions to which the performance of the contract is subject:

  No.

• III.2)CONDITIONS FOR PARTICIPATION
• III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

  Information and formalities necessary for evaluating if requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

  (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

  (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

  (d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;

  (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

  (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

  (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

  (h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

  (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

  (j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

  (k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

  Submission of completed pre qualification questionnaire.

• III.2.2)Economic and financial capacity:

  Information and formalities necessary for evaluating if requirements are met: Submission of completed pre qualification questionnaire.

• III.2.3)Technical capacity:

  Information and formalities necessary for evaluating if requirements are met:

  Submission of completed pre qualification questionnaire.

• III.2.4)Reserved contracts:

  No.

• III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)Execution of the service is reserved to a particular profession:

  No.

• III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

  Yes.

SECTION IV: PROCEDURE

• IV.1)TYPE OF PROCEDURE
• IV.1.1)Type of procedure:

  Restricted.

• IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:

  Envisaged minimum number: 5. Maximum number: 8

  Objective criteria for choosing the limited number of candidates: The top 8 scoring companies on the selection criteria - pre qualification questionnaire. Mandatory financial stability check meeting an acceptable standard- a minumum score of 3 in all areas comprising: - Appropriate business activity, relevant experience, references, health and safety, equalities, quality management, environmental management, insurance being 5 mill public; 5 mill employers and 2 mill professional indemnity.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue:

• IV.2)AWARD CRITERIA
• IV.2.1)Award criteria:

  The most economically advantageous tender in terms of the criteria stated below:

  Appropriateness and comprehensiveness of proposals; Ability to receive electronic files and print billing and associated documents and envelopes according to the specification of requirements. Ability to collate documents and envelope, providing a reliable, timely completion and delivery. Ability to collate where specified collation of Council Tax, Housing and Council Tax Benefits letters for Harborough using Academy software and North West Leicestershire using Civica Open revenues and pdf. Logistics for receipt of hard copy documents is appropriate for provision of a quality service. Weighting: 31.5 %.

  Approach to implementation: implementation proposals are realistic and resource plans provide evidence of ability to deliver. Appropriate proposals for template development and testing and proofs, including appropriate number of proofs included. Weighting: 7 %.

  Methodology for managing and monitoring the print and collation process : To include appropriate flexibility in the delivery of the service to meet possible late legislation amendments or software issues experienced by the Authorities. Sufficient resource requirements to manage the process including post and delivery to meet deadlines. Including appropriate proposals for risk management and business continuity. Proposals for performance management and contract review, problem solving and complaints procedure. If tenderers proposal include the use of sub- contractors, sufficient proposal for the managing and monitoring of the sub contractors to ensure that a quality and timely service is provided. Weighting: 23.5 %.

  Added value issues: proposals for future improvement through consolidation of requirements by Councils, enabling improved efficiencies for both the supplier and the Authorities. This will include proposals for the collation of council tax and benefits letters. Weighting: 4 %.

  Environmental approach : proposals for delivery of the service which are environmentally responsible. Use of 75 % post consumer waste recycled paper and envelopes as specified in the delivery of the service. Ability to receive electronic data from Council(s). Organisations environmental procedures in relation to the performance of this contract. Weighting: 4 %.

  Price. Weighting: 30 %.

• IV.2.2)An electronic auction will be used:

  No.

• IV.3)ADMINISTRATIVE INFORMATION
• IV.3.1)File reference number attributed by the contracting authority:

  NWCTB002.

• IV.3.2)Previous publication(s) concerning the same contract:

  No.

• IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

  Time limit for receipt of requests for documents or for accessing documents: 4.4.2010 - 12:00.

  Payable documents: no.

• IV.3.4)Time-limit for receipt of tenders or requests to participate:

  14.4.2010 - 12:00.

• IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates:

  1.5.2010.

• IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:

  English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender:

• IV.3.8)Conditions for opening tenders:

  Date: 10.6.2010 - 12:00.

  Persons authorised to be present at the opening of tenders: no.

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)THIS IS A RECURRENT PROCUREMENT:

  Yes.

  Estimated timing for further notices to be published: 36-60 months.

• VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

  No.

• VI.3)ADDITIONAL INFORMATION:

  GO reference: GO 10030528/01.

• VI.4)PROCEDURES FOR APPEAL
• VI.4.1)Body responsible for appeal procedures:

  North West Leicestershire District Council, Whitwick Road, Coalville LE67 3FJ, UNITED KINGDOM. E-mail: max.clarkson@nwleicestershire.gov.uk. Tel. +44 1530454523. URL: www.nwleicestershire.gov.uk. Fax +44 1530454506.

VI.4.2)Lodging of appeals:

VI.4.3)Service from which information about the lodging of appeals may be obtained:

• VI.5)DATE OF DISPATCH OF THIS NOTICE:

  5.3.2010.