Tender: UK-Cardiff: uninterruptible power supplies

UK-Cardiff: uninterruptible power supplies

2010/S 48-071141

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)NAME, ADDRESSES AND CONTACT POINT(S):

  Cardiff & Vale uLHB Contracting Department, Procurement Department, Cardiff and Vale uLHB, University Hospital of Wales, Heath Park, Attn: Nadine Stokes, Cardiff CF14 4XW, UNITED KINGDOM. Tel. +44 2920745209. E-mail: contracting@wales.nhs.uk. Fax +44 2920746271.

  Further information can be obtained at: As in above-mentioned contact point(s).

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).

• I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

  Other: NHS TRUST/LHB.

  Health.

  The contracting authority is purchasing on behalf of other contracting authorities: no.

SECTION II: OBJECT OF THE CONTRACT

• II.1)DESCRIPTION
• II.1.1)Title attributed to the contract by the contracting authority:

  Maintenance of uninterrupted power supply.

• II.1.2)Type of contract and location of works, place of delivery or of performance:

  Services.

  Service category: No 16.

  NUTS code: UKL22.

• II.1.3)The notice involves:

  A public contract.

II.1.4)Information on framework agreement:

• II.1.5)Short description of the contract or purchase(s):

  Maintenance of uninterruptable power supply (UPS).

• II.1.6)Common procurement vocabulary (CPV):

  31154000.

• II.1.7)Contract covered by the Government Procurement Agreement (GPA):

  Yes.

• II.1.8)Division into lots:

  Yes.

  Tenders should be submitted for: one or more lots.

• II.1.9)Variants will be accepted:

  Yes.

• II.2)QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)Total quantity or scope:

  .

II.2.2)Options:

II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)CONDITIONS RELATING TO THE CONTRACT

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

• III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

  Joint and several liability. In the case of consortium bids, the supplier must act as prime contractor.

III.1.4)Other particular conditions to which the performance of the contract is subject:

• III.2)CONDITIONS FOR PARTICIPATION
• III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

  Information and formalities necessary for evaluating if requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;

  (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;

  (c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;

  (d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;

  (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;

  (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;

  (g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;

• III.2.2)Economic and financial capacity:

  Information and formalities necessary for evaluating if requirements are met: (a) bank statement and/or evidence of professional risk indemnity insurance;

  (b) balance sheets or extracts of balance sheets;

  (c) statement of turnover for a maximum of the last three years.

  The Trust may take up financial accounts and credit check with a recognised supplier of this service.

• III.2.3)Technical capacity:

  Information and formalities necessary for evaluating if requirements are met:

  (a) a list of works carried out over the last 5 years with certificates of satisfaction;

  (b) a list of principal deliveries effected or services provided in the last 3 years and evidence of delivery;

  (c) an indication of technicians or technical bodies involved;

  (d) a description of technical facilities and measures used to ensure quality;

  (e) educational and professional qualifications of the supplier and staff responsible for performing the contract;

  (f) where appropriate, an indication of the environmental management measures that would be applied when performing the contract;

  (g) a statement of average annual manpower and number of staff in the last 3 years;

  (h) a statement of tools, plant and equipment available to the supplier;

  (i) details of any intended sub-contracting arrangements.

• III.2.4)Reserved contracts:

  No.

• III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)Execution of the service is reserved to a particular profession:

  No.

III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

SECTION IV: PROCEDURE

• IV.1)TYPE OF PROCEDURE
• IV.1.1)Type of procedure:

  Restricted.

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:

IV.1.3)Reduction of the number of operators during the negotiation or dialogue:

• IV.2)AWARD CRITERIA
• IV.2.1)Award criteria:

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

• IV.2.2)An electronic auction will be used:

  No.

• IV.3)ADMINISTRATIVE INFORMATION
• IV.3.1)File reference number attributed by the contracting authority:

  09/1576/EC.

• IV.3.2)Previous publication(s) concerning the same contract:

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

• IV.3.4)Time-limit for receipt of tenders or requests to participate:

  12.4.2010.

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates:

• IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:

  English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender:

IV.3.8)Conditions for opening tenders:

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)THIS IS A RECURRENT PROCUREMENT:
• VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

  No.

• VI.3)ADDITIONAL INFORMATION:

  This procurement exercise is being carried out via our new e-tendering portal and you are required to register your company’s details so that you can access the electronic copy of the tender documents when they become available. Please visit www.etenderwales.bravosolution.com.

  The process of registering on the website is free and simple. If you have any queries please contact BravoSolution Helpdesk (details on the webpage) as they will be able to resolve any problems you may have.

  Once you have registered I will invite you to tender for the contract I selected to do so. Please note the tender documents will not be available until I invite you.

  I would be very grateful if you could advise me via e-mail of your successful registration as soon as possible please.

  Suppliers Instructions How to Express Interest in this Tender.

  1. Register your company on the xchangewales portal (this is only required once)

  — Browse to the eSourcing Portal: www.etenderwales.bravosolution.com,

  — Click the "Click here to register" link,

  — Accept the terms and conditions and click "continue",

  — Enter your correct business and user details,

  — Note the username you chose and click "Save" when complete,

  — You will shortly receive an email with your unique password (please keep this secure).

  2. Express an Interest in the tender

  — Login to the portal with the username/password,

  — Click the "Open Access PQQs" link. (These are Pre-Qualification Questionnaires open to any registered supplier),

  — Click on the relevant PQQ to access the content,

  — Click the "Express Interest" button in the "Actions" box on the left-hand side of the page,

  — This will move the PQQ into your "My PQQs" page. (This is a secure area reserved for your projects only),

  — Click on the PQQ code, you can now access any attachments by clicking the "Settings and Buyer Attachments" in the "Actions" box.

  3. Responding to the tender

  — You can now choose to "Reply" or "Reject" (please give a reason if rejecting),

  — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

  — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ,

  — There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

  If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (08:00 am – 06:00 pm) on:

  — eMail: help@bravosolution.co.uk,

  — Phone: +44 8000112470 / Fax: +44 2070800480.

  There is a Policy of co-operation between NHS Trusts and Local Health Boards. This contract therefore could be extended to include other Trusts/LHB's.

  Candidates must submit formal expressions of interest by letter, fax or e-mail in respect of the tender including the specification information as requested in Section III. This information will be used to shortlist candidates and should be clear complete and concise. The awarding authority shall not bear any of the costs incurred by Tenderers in the procurement exercise. The awarding Authority reserves the right not to award the contract or to award part only of the contract. The uLHB reserves the right to issue a pre qualification questionnaire at its discretion.

  Buy4Wales Reference Number: 20606.

• VI.4)PROCEDURES FOR APPEAL

VI.4.1)Body responsible for appeal procedures:

• VI.4.2)Lodging of appeals:

  Precise information on deadline(s) for lodging appeals: The Local Health Board will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from Procurement Department Cardiff and Vale University Local Health Board, University Hospital of Wales Heath Park Cardiff CF14 4XW.

  If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) / provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into].

VI.4.3)Service from which information about the lodging of appeals may be obtained:

• VI.5)DATE OF DISPATCH OF THIS NOTICE:

  5.3.2010.