Tender: UK-Northampton: school-meal services
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UK-Northampton: school-meal services
2010/S 48-071115
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
- I.1)NAME, ADDRESSES AND CONTACT POINT(S):
Northamptonshire County Council (NCC), County Hall, George Row, Northampton NN1 1AN, UNITED KINGDOM.
Internet address(es):
General address of the contracting authority: http://www.northamptonshire.gov.uk.
Further information can be obtained at: All clarification questions Must be sent via messaging tool on Bravo Solution. Do not email or call NCC staff directly. URL: http://ncc.bravosolution.co.uk.
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: All tender (PQQ & ITT) documents will be available on Bravo Solution. Do not email or call NCC staff directly. URL: http://ncc.bravosolution.co.uk.
Tenders or requests to participate must be sent to: By registering on Bravo Solution and Completing the PQQ you are registering your interest to participate. Do not email or call NCC staff directly. URL: http://ncc.bravosolution.co.uk.
- I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
Other: School meals Provision.
The contracting authority is purchasing on behalf of other contracting authorities: no.
SECTION II: OBJECT OF THE CONTRACT
- II.1)DESCRIPTION
- II.1.1)Title attributed to the contract by the contracting authority:
Schools Packed Lunch Provision.
- II.1.2)Type of contract and location of works, place of delivery or of performance:
Services.
Service category: No 27.
Main place of performance: Schools in the County of Northamptonshire.
NUTS code: UKF23.
- II.1.3)The notice involves:
A public contract.
- II.1.4)Information on framework agreement:
Framework agreement with a single operator.
Duration of the framework agreement: Duration in months: 48.
Estimated total value of purchases for the entire duration of the framework agreement:
Estimated value excluding VAT: 600 000 GBP.
- II.1.5)Short description of the contract or purchase(s):
The contract is for the provision of Packed Lunch provision for the schools within Northamptonshire County. These will vary in requirement due to size and use. The framework agreement is expected to facilitate the inclusion of further schools addition or reduction across the term of the framework.
- II.1.6)Common procurement vocabulary (CPV):
55523100.
- II.1.7)Contract covered by the Government Procurement Agreement (GPA):
No.
- II.1.8)Division into lots:
No.
- II.1.9)Variants will be accepted:
No.
- II.2)QUANTITY OR SCOPE OF THE CONTRACT
- II.2.1)Total quantity or scope:
Northamptonshire County Council Student Services Healthy Food and Drink Team is working with Schools to develop a new catering service which will be phased into operation from September 2010.
This contract is for.
1) The interim provision of cold packed lunches for the phasing period of the project (September 2010–September 2013) to provide free school meals to primary schools.
2) The ongoing provision of all pre-prepared cold items for secondary schools including but not limited to pre-prepared sandwiches, baguettes and Paninis.
Scope.
There will be a requirement to provide:-.
1) Year 1
— In the region of 87 schools with packed lunches for free school meal eligible pupils in year one (in the region of 250 meals per day ranging from 1-20 meals per school per day) with the possibility of provision to further 23 schools (in the region of 200 meals per day ranging from 1-40 meals per school per day),
— In the region of 4 secondary schools with pre-packed sandwiches and other pre-prepared cold food.
2) Year 2
— In the region of 30 schools with packed lunches for free school meal eligible pupils in year two (in the region of 50 meals per day – ranging from 1-8 meals per school per day) with the possibility of provision to further 16 schools (in the region of 100 meals per day ranging from 1-20 meals per school per day),
— In the region of 5 secondary schools with pre-packed sandwiches and other pre-prepared cold food, in addition to year 1.
3) Year 3
— In the region of 2 secondary schools with pre-packed sandwiches and other pre-prepared cold food, in addition to years 1 and 2.
Cost.
The cost of a delivered free school meal should be under £2.80 per meal, and the secondary school pre-prepared foods ranging in price but no more than £1.20.
Expectations.
The chosen supplier will be expected to deliver free school meals to primary schools daily before 11.30am; and for secondary schools 3 times a week with a specified delivery schedule for each school, with the ability for Northamptonshire County Council to further refine these delivery times if required.
The chosen supplier will have a fully integrated online ordering system and will provide training to Northamptonshire County Council staff.
II.2.2)Options:
II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
- III.1)CONDITIONS RELATING TO THE CONTRACT
- III.1.1)Deposits and guarantees required:
Details will be in the PQQ and/or the ITT documents.
- III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
Details will be in the PQQ and/or the ITT documents.
- III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Details will be in the PQQ and/or the ITT documents.
- III.1.4)Other particular conditions to which the performance of the contract is subject:
No.
- III.2)CONDITIONS FOR PARTICIPATION
- III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://ncc.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click “continue†- Enter your correct business and user details - Note the username you chose and click “Save†when complete - You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender - Login to the portal with the username/password - Click the “PQQs / ITTs Open To All Suppliers†link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the “Express Interest†button in the “Actions†box on the left-hand side of the page. - This will move the PQQ /ITT into your “My PQQs/ My ITTs†page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking the “Settings and Buyer Attachments†in the “Actions†box.
3. Responding to the tender - You can now choose to “Reply†or “Reject†(please give a reason if rejecting) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then publish your reply using the publish button in the “Actions†box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
- III.2.2)Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: Details will be in the PQQ and/or the ITT documents.
Minimum level(s) of standards possibly required: Details will be in the PQQ and/or the ITT documents.
- III.2.3)Technical capacity:
Information and formalities necessary for evaluating if requirements are met:
Details will be in the PQQ and/or the ITT documents.
Minimum level(s) of standards possibly required:
Details will be in the PQQ and/or the ITT documents.
- III.2.4)Reserved contracts:
No.
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reserved to a particular profession:
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
SECTION IV: PROCEDURE
- IV.1)TYPE OF PROCEDURE
- IV.1.1)Type of procedure:
Restricted.
- IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
Objective criteria for choosing the limited number of candidates: Details are in the PQQ documents.
- IV.1.3)Reduction of the number of operators during the negotiation or dialogue:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no.
- IV.2)AWARD CRITERIA
- IV.2.1)Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
- IV.2.2)An electronic auction will be used:
No.
- IV.3)ADMINISTRATIVE INFORMATION
- IV.3.1)File reference number attributed by the contracting authority:
LAC/OM/SPL/250210.
- IV.3.2)Previous publication(s) concerning the same contract:
No.
- IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents: 9.4.2010 - 17:00.
Payable documents: no.
- IV.3.4)Time-limit for receipt of tenders or requests to participate:
14.4.2010 - 12:00.
- IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates:
12.5.2010.
- IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:
English.
- IV.3.7)Minimum time frame during which the tenderer must maintain the tender:
Duration in days: 120 (from the date stated for receipt of tender).
- IV.3.8)Conditions for opening tenders:
Date: 24.6.2010.
Place: County Hall, Northamptonshire County Council, Northampton.
Persons authorised to be present at the opening of tenders: yes.
Procurement Officers.
SECTION VI: COMPLEMENTARY INFORMATION
- VI.1)THIS IS A RECURRENT PROCUREMENT:
No.
- VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
No.
- VI.3)ADDITIONAL INFORMATION:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
- VI.4)PROCEDURES FOR APPEAL
- VI.4.1)Body responsible for appeal procedures:
Paul White (Head of Shared Services and Procurement), Northampton County Council, County Hall, Northampton NN1 1DN, UNITED KINGDOM.
- VI.4.2)Lodging of appeals:
Precise information on deadline(s) for lodging appeals: NCC will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from (Refer to address in part 1.1) If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
- VI.5)DATE OF DISPATCH OF THIS NOTICE:
4.3.2010.
VI.4.3)Service from which information about the lodging of appeals may be obtained:
