Tender: UK-Didcot: electrical machinery, apparatus, equipment and consumables; lighting

UK-Didcot: electrical machinery, apparatus, equipment and consumables; lighting

2010/S 47-069195

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)NAME, ADDRESSES AND CONTACT POINT(S):

  Research Sites Restoration Ltd, B392.7, Harwell Science and Innovation Campus, Contact: Commercial Department, Attn: Castel Fairlie, Didcot OX11 0DF, UNITED KINGDOM. Tel. +44 1235435532. E-mail: castel.fairlie@research-sites.com.

  Internet address(es):

  General address of the contracting authority: www.research-sites.com.

  Further information can be obtained at: RSRL, B392.7, Harwell Science and Innovation Campus, Contact: Commercial Team, Attn: Castel Fairlie, Didcot OX11 0DF, UNITED KINGDOM. Tel. +44 1235435532. E-mail: castel.fairlie@research-sites.com.

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:

  Tenders or requests to participate must be sent to: RSRL, B392.7, Harwell Science and Innovation Campus, Contact: Commercial Team, Attn: Castel Fairlie, Didcot OX11 0DF, UNITED KINGDOM. Tel. +44 1235435532. E-mail: castel.fairlie@research-sites.com.

• I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

  Body governed by public law.

  Other: Nuclear Decommissioning.

  The contracting authority is purchasing on behalf of other contracting authorities: no.

SECTION II: OBJECT OF THE CONTRACT

• II.1)DESCRIPTION
• II.1.1)Title attributed to the contract by the contracting authority:

  Supply of Electrical and Electronic Components.

• II.1.2)Type of contract and location of works, place of delivery or of performance:

  Supplies.

  Purchase.

  Main place of delivery: RSRL Harwell and Winfrith Sites.

  NUTS code: UKJ14.

• II.1.3)The notice involves:

  A public contract.

II.1.4)Information on framework agreement:

• II.1.5)Short description of the contract or purchase(s):

  The supply and delivery of electrical and electronic components to Research Sites Restoration Ltd (RSRL) at Harwell (Oxfordshire) and Winfrith (Dorset). The selected supplier is required to supply the range of items which include but are not limited to the following:

  Electrical items:

  Lamps and tubes;

  Lighting;

  Emergency lighting;

  Fire detection;

  Wiring accessories;

  Switchgear and distribution;

  Control equipment;

  Consumer units, isolators and enclosures;

  Industrial connectors;

  Cable and cable accessories;

  Cable management;

  Structured cabling;

  Test and inspection;

  Water heating.

  Electronic items:

  Batteries;

  Power supplies and converters;

  Sensors and transducers;

  Transformers;

  Relays and solenoids;

  DC to AC converters;

  Connectors;

  Semiconductors;

  Panel meters;

  DIN rail mount;

  Switch mode power supplies;

  Power condition units;

  Enclosures and racking accessories;

  Security;

  Alarm control and CCTV.

  Whilst RSRL's preference is one supplier to provide both electrical and electronic items RSRL is permitting submissions against individual lots, see Annex B.

• II.1.6)Common procurement vocabulary (CPV):

  31000000, 31110000, 31200000, 31300000, 31400000, 31500000, 31600000, 31700000.

• II.1.7)Contract covered by the Government Procurement Agreement (GPA):

  Yes.

• II.1.8)Division into lots:

  Yes.

  Tenders should be submitted for: one or more lots.

• II.1.9)Variants will be accepted:

  No.

• II.2)QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)Total quantity or scope:

  The scope of the contract will be to supply electrical and electronic components to RSRL at its Harwell and Winfrith sites.

  Estimated value excluding VAT:

  Range: between 180,000 and 480,000 GBP.

• II.2.2)Options:

  No.

• II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

  Duration in months: 24 (from the award of the contract).

INFORMATION ABOUT LOTS

LOT NO 1

TITLE: Supply of electrical components to RSRL Harwell and Winfrith Sites

• 1)SHORT DESCRIPTION:

  Supply of electrical components at RSRL Harwell and Winfrith Sites.

• 2)COMMON PROCUREMENT VOCABULARY (CPV):

  31000000, 31300000, 31500000, 31600000.

• 3)QUANTITY OR SCOPE:

  RSRL has a requirement for the supply and delivery of electrical components and associated equipment. The selected supplier will be required to supply the range of electrical items which include but are not limited to the following:

  Lamps and tubes;

  Lighting;

  Emergency lighting;

  Fire detection;

  Wiring accessories;

  Switchgear and distribution;

  Control equipment;

  Consumer units, isolators and enclosures;

  Industrial connectors;

  Cable and cable accessories;

  Cable management;

  Structured cabling;

  Test and inspection;

  Water heating.

  Estimated cost excluding VAT:

  Range: between 60 and 160 000 GBP.

• 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:

  Duration in months: 24 (from the award of the contract).

5)ADDITIONAL INFORMATION ABOUT LOTS:

LOT NO 2

TITLE: Supply of Electronic Components to RSRL Harwell and Winfrith Sites

• 1)SHORT DESCRIPTION:

  Supply of Electronic Components to RSRL Harwell and Winfrith Sites.

• 2)COMMON PROCUREMENT VOCABULARY (CPV):

  31700000, 31100000, 31200000, 31400000, 31000000.

• 3)QUANTITY OR SCOPE:

  RSRL has a requirement for the supply and delivery of electronic components and associated equipment. The selected supplier will be required to supply the range of items which include but are not limited to the following:

  Electronic items:

  Batteries;

  Power supplies & converters;

  Sensors & Transducers;

  Transformers;

  Relays & Solenoids;

  DC to AC converters;

  Connectors;

  Semiconductors;

  Panel meters;

  DIN rail mount;

  Switch mode power supplies;

  Power condition units;

  Enclosures & racking accessories;

  Security;

  Alarm control & CCTV.

  Estimated cost excluding VAT:

  Range: between 120,000 and 320,000 GBP.

• 4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:

  Duration in months: 24 (from the award of the contract).

5)ADDITIONAL INFORMATION ABOUT LOTS:

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)CONDITIONS RELATING TO THE CONTRACT
• III.1.1)Deposits and guarantees required:

  Any deposits or guarantees required will either be detailed in the tender documents or depend upon the details of tenders submitted.

• III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

  See tender documents.

• III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

  Joint and several liability required.

• III.1.4)Other particular conditions to which the performance of the contract is subject:

  No.

• III.2)CONDITIONS FOR PARTICIPATION
• III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

  Information and formalities necessary for evaluating if requirements are met: See III.2.3.

• III.2.2)Economic and financial capacity:

  Information and formalities necessary for evaluating if requirements are met: See III.2.3.

• III.2.3)Technical capacity:

  Information and formalities necessary for evaluating if requirements are met:

  Those companies that request to participate must provide to the Contract Point (as listed in this notice) one hard copy and one CD of their expression of interest which shall include, as a minimum the following:

  1) A completed copy of RSRL parent company (UKAEA) prequalification questionnaire available at http://www.ukaea.org.uk/contract/downloads/PQQform2.rtf ;

  2) Evidence of satisfactory economic and financial capacity, including summary profit and loss and balance sheet for last 3 years;

  3) Evidence in support of at least two recent customers to whom similar services have been or are currently being provided to include annual value, total duration and scope of contract, name of supplier with contact details, references and letters of satisfaction;

  4) Demonstration of ability to supply and deliver, as a minimum, the electrical and electronic components identified in part II.1.5 of this advert;

  5) Evidence in support that Quality Assurance systems conform to BSEN ISO9001:2000 or equivalent Quality Assurance Standards, including copy of certificate(s);

  6) Signed copies of current company Health, Safety and Environmental policies, certification and where appropriate affiliation to accredited schemes; details of SHE management provisions (including any sub consultant arrangements); accident statistics for the last 3 financial years detailing average number of employees, number of accidents and calculation of accident frequency rate; details of any RIDDOR reportable events during the last 3 financial years; details of any enforcement action within the last 5 financial years.

• III.2.4)Reserved contracts:

  No.

• III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)Execution of the service is reserved to a particular profession:

  No.

• III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

  No.

SECTION IV: PROCEDURE

• IV.1)TYPE OF PROCEDURE
• IV.1.1)Type of procedure:

  Restricted.

• IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:

  Envisaged minimum number: 5. Maximum number: 7

  Objective criteria for choosing the limited number of candidates: Candidates will be assessed based on the information provide in III.2.3 above. If more than the required number of candidates meet the conditions for participation, the qualified candidates will be ranked and the top ranked candidates will be invited to tender.

  Criteria for selection will be weighted as follows:

  Commercial 20 %;

  Technical 50 %;

  Health, Safety and Environmental 20 %;

  Quality 10 %.

• IV.1.3)Reduction of the number of operators during the negotiation or dialogue:

  Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no.

• IV.2)AWARD CRITERIA
• IV.2.1)Award criteria:

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

• IV.2.2)An electronic auction will be used:

  No.

• IV.3)ADMINISTRATIVE INFORMATION
• IV.3.1)File reference number attributed by the contracting authority:

  CF 02/10.

• IV.3.2)Previous publication(s) concerning the same contract:

  No.

• IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

  Payable documents: no.

• IV.3.4)Time-limit for receipt of tenders or requests to participate:

  9.4.2010 - 12:00.

• IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates:

  26.4.2010.

• IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:

  English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender:

• IV.3.8)Conditions for opening tenders:

  Persons authorised to be present at the opening of tenders: yes.

  Authorised individuals within RSRL.

  Opening of tenders will be at a date and time to be determined after the due date for receipt.

  At RSRL Harwell.

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)THIS IS A RECURRENT PROCUREMENT:

  Yes.

  Estimated timing for further notices to be published: 1 September 2012.

• VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

  No.

• VI.3)ADDITIONAL INFORMATION:

  Additional information about lots:

  Lot 1:

  4) Indication about different date for duration of contract or starting/completion: 24, with an option for RSRL to extend the duration of the contract up to a further 24 months. Such extension to be entirely at RSRL's discretion an in such periods as they require, provided that the total duration of the contract shall not exceed 48 months

  Lot 2:

  4) Indication about different date for duration of contract or starting/completion: 24, with an option for RSRL to extend the duration of the contract up to a further 24 months. Such extension to be entirely at RSRL's discretion an in such periods as they require, provided that the total duration of the contract shall not exceed 48 months

  II.3) Duration of the contract or time-limit for completion: 24 months commencing 1.7.2010 with an RSRL option (solely at their discretion) to extend for up to a further 24 months period (in what ever periods they require)

  Request to participate should be made to Castel Fairlie, RSRL, B392.7, Harwell Science and Innovation Campus, Didcot, Oxfordshire OX11 0DF. Tel 01235 435532, e-mail: castel.fairlie@research-site.com by 12:00 on 9.4.2010. All documents must be in English or with an English translation. All documents to be priced in Sterling and all payments made in Sterling. RSRL work within strict safety guidelines and you will be required to specify and justify any proposals to subcontract. RSRL reserve the right to annul the tendering process and not award a contract. The costs of tendering shall be the responsibility of the tenderers.

• VI.4)PROCEDURES FOR APPEAL

VI.4.1)Body responsible for appeal procedures:

• VI.4.2)Lodging of appeals:

  Precise information on deadline(s) for lodging appeals: RSRL will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before a contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be sought from the contracts officer named in this notice.

  If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 no 5, which apply to England, Wales and Northern Ireland, and the Public Contracts (Scotland) Regulations 2006 no 1 which apply to Scotland provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the sheriff court, the Court of Session, (Scotland) or in England and Wales and Northern Ireland, the High Court. Any such action must be brought promptly (generally within 3 months) Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained:

• VI.5)DATE OF DISPATCH OF THIS NOTICE:

  4.3.2010.