Tender: UK-Bath: boots

UK-Bath: boots

2010/S 47-069191

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)NAME, ADDRESSES AND CONTACT POINT(S):

  Defence Clothing (DC), DE&S, Ensleigh, B Block, Spur 10, Bath BA1 5AB, UNITED KINGDOM. Tel. +44 1225472123. E-mail: stuart.flint270@mod.uk. Fax +44 1225467471.

  Further information can be obtained at: As in above-mentioned contact point(s).

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).

  Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).

• I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

  Body governed by public law.

  Defence.

  The contracting authority is purchasing on behalf of other contracting authorities: no.

SECTION II: OBJECT OF THE CONTRACT

• II.1)DESCRIPTION
• II.1.1)Title attributed to the contract by the contracting authority:

  The Supply of Boots, Jack, Household Cavalry Mounted Regiment.

• II.1.2)Type of contract and location of works, place of delivery or of performance:

  Supplies.

  Purchase.

  Main place of delivery: Oxfordshire.

  NUTS code: UKJ14.

• II.1.3)The notice involves:

  The establishment of a framework agreement.

• II.1.4)Information on framework agreement:

  Framework agreement with a single operator.

  Duration of the framework agreement: Duration in year(s): 4.

  Estimated total value of purchases for the entire duration of the framework agreement:

  Estimated value excluding VAT:

  Range: between 500 000 and 600 000 GBP.

• II.1.5)Short description of the contract or purchase(s):

  Boots. Boots. The Manufacture and supply of thigh length Jack boots for Household Cavalry mounted regiment. Over a 4 year period. Estimated quantites are 192 pairs in the 1st year followed by 72 pairs in the remaining three years. There is also a requirmeent for an estimated 14 pairs of speical measure boots over the 4 year period.

• II.1.6)Common procurement vocabulary (CPV):

  18815000.

• II.1.7)Contract covered by the Government Procurement Agreement (GPA):

  No.

• II.1.8)Division into lots:

  No.

• II.1.9)Variants will be accepted:

  No.

• II.2)QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)Total quantity or scope:

  There is a requirment for the supply of thigh length Jack Boots for the Household Cavalry, made to meet MOD specification UK/SC/5395. The requirement is based on the estimated number of pairs of Jack Boots required over a 4 year period. Tenderers need to offer a foot measuring service for an estimated 14 pairs per year that fall outside the standard size profile. Where the customer requires the foot of the boot to be made to measure, the Tenderers must be able to measure the individual at the customer's premises or provide an alternative solution that is acceptable by the customer. Tenderers also need to be aware that the leg section of the boot incoporates the use of vegetable tanned leather with a substance of 4,5 to 5 mm.

  Estimated value excluding VAT:

  Range: between 500 000 and 600 000 GBP.

• II.2.2)Options:

  No.

• II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

  Duration in months: 48 (from the award of the contract).

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1)CONDITIONS RELATING TO THE CONTRACT

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions to which the performance of the contract is subject:

III.2)CONDITIONS FOR PARTICIPATION

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

III.2.2)Economic and financial capacity:

III.2.3)Technical capacity:

III.2.4)Reserved contracts:

III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)Execution of the service is reserved to a particular profession:

III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

SECTION IV: PROCEDURE

• IV.1)TYPE OF PROCEDURE
• IV.1.1)Type of procedure:

  Restricted.

• IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:

  Envisaged minimum number: 5. Maximum number: 6

  Objective criteria for choosing the limited number of candidates: Interested parties should submit an Expression of Interest to this requirement by e-mail to stuart.flint270@mod.uk by 23:59 hours on 6.4.2010 . Defence Clothing (DC) will conduct a Pre-Qualification exercise and a Pre-Qualification Questionaire (PQQ) will be issued both electronically and in hard copy to those companies for which an Expression of interest has been recieved. It is planned to issue the PQQ shortly after the closing date for Expressions of Interest to be received. Only those companies that can demonstrate a sufficent level of competance against the Authority's Pre-Qualification criteria will be considered for inclusion in the Tender panel (this will be a maximum of 6 and a minimum of 5). The evaluation criteria for the PQQ shall be detailed in the PQQ document issued bt the Authority, those companies that fail on the pass/fail criteria stated in Part 2 of the PQQ will be immediately excluded and no further consideration will be given. The pass/fail criteria in Part 2 of the PQQ will be: Economic and Financial Standing: Financial viability based on evaluation of the lastest three years audited accounts (companies that are deemed to be high risk will be immediately excluded). Further assessment will be carried out if more than six companies pass the pass/fail criteria which will include but not to be limited to: Core business activity recent experience of similar sized contracts for items pertaining to this requirement and the capability to provide a measuring service at the customer's site. The companies will need to achieve 70 % pass mark on the further assessment and bidders will be ranked with only the top six proceeding to the tender panel.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue:

• IV.2)AWARD CRITERIA
• IV.2.1)Award criteria:

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

• IV.2.2)An electronic auction will be used:

  Yes.

  Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.

• IV.3)ADMINISTRATIVE INFORMATION
• IV.3.1)File reference number attributed by the contracting authority:

  DC2B/2523.

• IV.3.2)Previous publication(s) concerning the same contract:

  No.

• IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

  Payable documents: no.

• IV.3.4)Time-limit for receipt of tenders or requests to participate:

  6.4.2010 - 23:59.

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates:

• IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:

  English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender:

IV.3.8)Conditions for opening tenders:

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)THIS IS A RECURRENT PROCUREMENT:

VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

• VI.3)ADDITIONAL INFORMATION:

  Those companies Invited to Tender for this requirement will need to provide a sample against the MOD Specification UK/SC/5395. The successful supplier will be required to visit the customer to take foot measurements for made to measure boots or provide a suitable alternative solution. The announcement of a future requirement is not to be construed as confirmation that a tender/contract will subsequently be issued: announcements are for information only. The issue of a possible future purchase notice, or the issue of an invitation to tender, is not to be construed as a commitment by the MOD to place an order as a result of the tendering exercise or at a later stage. Any expenditure, work or effort undertaken prior to contract award is a matter solely for the commercial judgement of potential suppliers. The Authority is currently reviewing its supply chain for clothing and associated products, and there is a possibility that a New Clothing Solution (NCS) may be introduced during the period of the proposed Framework Agreement. If transition arrangements to the NCS contract overlap the proposed Framework Agreement the Authority may require delivery of products to the NCS provider, or require the supplier to meet the demands raised by the NCS provider, or assign or novate the framework agreement to the NCS provider, or significantly reduce or cease demands from the framework. The decision on how to assimilate the proposed framework with NCS will be made if and when the NCS project is approved, and will be based on value for money and the integration risks. Late Expressions of Interest (received after 23:59 on the 6.4.2010) will not be considered. Tracker Reference: TKR-201034-DCB-1487409 GO Reference: GO-201034-DCB-1487410.

VI.4)PROCEDURES FOR APPEAL

VI.4.1)Body responsible for appeal procedures:

VI.4.2)Lodging of appeals:

VI.4.3)Service from which information about the lodging of appeals may be obtained:

• VI.5)DATE OF DISPATCH OF THIS NOTICE:

  4.3.2010.