Tender: UK-Rotherham: macadam

UK-Rotherham: macadam

2010/S 34-049198

CONTRACT NOTICE

Supplies

SECTION I: CONTRACTING AUTHORITY

• I.1)NAME, ADDRESSES AND CONTACT POINT(S):

  Rotherham Metropolitan Borough Council, Civic Building 4th floor, Walker Place, Contact: RBT (Connect) Ltd, Attn: Vicky Bilston, Rotherham S65 1UF, UNITED KINGDOM. Tel. +44 1709334119. E-mail: vicky.bilston@rotherham.gov.uk. Fax +44 1709334182.

  Internet address(es):

  General address of the contracting authority: http://scms.alito.co.uk.

  Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0760.

  Further information can be obtained at: Rotherham Metropolitan Borough Council, Civic Building 4th floor , Walker Place, Contact: RBT (Connect) Ltd, Attn: Vicky Bilston, Rotherham S65 1UF, UNITED KINGDOM. Tel. +44 1709334119. E-mail: vicky.bilston@rotherham.gov.uk. Fax +44 1709334182. URL: http://scms.alito.co.uk.

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: Rotherham Metropolitan Borough Council, Civic Building 4th floor , Walker Place, Contact: RBT (Connect) Ltd, Attn: Vicky Bilston, Rotherham S65 1UF, UNITED KINGDOM. Tel. +44 1709334119. E-mail: vicky.bilston@rotherham.gov.uk. Fax +44 1709334182. URL: http://scms.alito.co.uk.

  Tenders or requests to participate must be sent to: Rotherham Metropolitan Borough Council, Civic Building 4th floor , Walker Place, Contact: RBT (Connect) Ltd, Attn: Vicky Bilston, Rotherham S65 1UF, UNITED KINGDOM. Tel. +44 1709334119. E-mail: vicky.bilston@rotherham.gov.uk. Fax +44 1709334182. URL: http://scms.alito.co.uk.

• I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

  Regional or local authority.

  General public services.

  Housing and community amenities.

  The contracting authority is purchasing on behalf of other contracting authorities: yes.

SECTION II: OBJECT OF THE CONTRACT

• II.1)DESCRIPTION
• II.1.1)Title attributed to the contract by the contracting authority:

  Supply of bituminous macadam.

• II.1.2)Type of contract and location of works, place of delivery or of performance:

  Supplies.

  Purchase.

  Main place of delivery: Within the Rotherham area.

  NUTS code: UKE31.

• II.1.3)The notice involves:

  The establishment of a framework agreement.

• II.1.4)Information on framework agreement:

  Framework agreement with a single operator.

  Duration of the framework agreement: Duration in year(s): 3.

  Estimated total value of purchases for the entire duration of the framework agreement:

  Estimated value excluding VAT: 5 500 000 GBP.

• II.1.5)Short description of the contract or purchase(s):

  Rotherham Metropolitan Borough Council is seeking expressions of interest for the supply of bituminous macadam to sites within the Rotherham area.

  The anticipated total spend is in the region of 5 500 000 (GBP) for the whole duration of the agreement (including extension periods).

  The framework will be awarded initially for a period of 3 years, with the option to extend at the sole discretion of RMBC for a further two 12 month periods, each on a year by year basis.

  The intention is to award to a sole supplier, however if one supplier cannot meet the council's requirements then it will be awarded to additional participant(s).

  All suppliers who wish to be considered for this tender must register on the SCMS system and electronically complete and upload the pre tender questionnaire document onto the system no later than Monday 29.3.2010 (17:00). All pre tender questionnaires must be returned through the system and will not be accepted by any other means.

  Note: To register your interest in this notice and obtain any additional information please visit the myTenders web site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=64070.

• II.1.6)Common procurement vocabulary (CPV):

  14213100, 14213000, 14213200.

• II.1.7)Contract covered by the Government Procurement Agreement (GPA):

  Yes.

• II.1.8)Division into lots:

  No.

• II.1.9)Variants will be accepted:

  Yes.

• II.2)QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)Total quantity or scope:

  The agreement is initially for a period of 36 months with the option to extend at the sole discretion of RMBC for a further two 12 month periods, each on a year by year basis, with a total value of 5 500 000 GBP (including extensions). However this does not carry any guarantee of turnover and that any estimated volumes of business are indicative and may vary upwards and downwards depending on actual future needs.

  All suppliers who wish to be considered for this tender must register on the SCMS system and electronically complete and upload the Pre-Tender Questionnaire document onto the SCMS system no later than Monday 29.3.2010 (17:00). All pre-tender questionnaires must be returned through the system and will not be accepted by any other means.

• II.2.2)Options:

  Yes.

  Description of these options: The framework agreement is initially for a period of 36 months with the option to extend at the sole discretion of RMBC for a further two 12 month periods, each on a year by year basis.

• II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

  Duration in months: 36 (from the award of the contract).

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)CONDITIONS RELATING TO THE CONTRACT

III.1.1)Deposits and guarantees required:

• III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

  To be agreed between the parties.

• III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

  Joint and several liability.

• III.1.4)Other particular conditions to which the performance of the contract is subject:

  Yes.

  RMBC's current terms and conditions will be provided with the tender documentation.

• III.2)CONDITIONS FOR PARTICIPATION
• III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

  Information and formalities necessary for evaluating if requirements are met: As detailed in the pre-tender questionnaire which is available for download on the following website: http://scms.alito.co.uk.

• III.2.2)Economic and financial capacity:

  Information and formalities necessary for evaluating if requirements are met: As detailed in the pre-tender questionnaire which is available for download on the following website: http://scms.co.uk.

• III.2.3)Technical capacity:

  Information and formalities necessary for evaluating if requirements are met:

  As detailed in the pre-tender questionnaire which is available for download on the following website: http://scms.co.uk.

III.2.4)Reserved contracts:

III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)Execution of the service is reserved to a particular profession:

III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

SECTION IV: PROCEDURE

• IV.1)TYPE OF PROCEDURE
• IV.1.1)Type of procedure:

  Restricted.

• IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:

  Envisaged minimum number: 5.

  Objective criteria for choosing the limited number of candidates: Stated in the contract documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue:

• IV.2)AWARD CRITERIA
• IV.2.1)Award criteria:

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

• IV.2.2)An electronic auction will be used:

  No.

• IV.3)ADMINISTRATIVE INFORMATION
• IV.3.1)File reference number attributed by the contracting authority:

  10-016.

IV.3.2)Previous publication(s) concerning the same contract:

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

• IV.3.4)Time-limit for receipt of tenders or requests to participate:

  29.3.2010 - 17:00.

• IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates:

  12.4.2010.

• IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:

  English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender:

IV.3.8)Conditions for opening tenders:

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)THIS IS A RECURRENT PROCUREMENT:

VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

• VI.3)ADDITIONAL INFORMATION:

  The purchasing Authority is acting on behalf of the following organisations.

  Although the contracting authority for this notice is Rotherham Borough Council, it is intended that other contracting authorities will be able to avail themselves for the goods and services under the framework agreement, the council will act as the contracting authorites agent and the contracting authority will have a contracting relationship with the appointed contractor.

  The Purchasing Authority is acting on behalf of the following organisations:

  Although the contracting authority for this notice is Rotherham Borough Council, it is intended that other contracting autorities will be able to avail themselves for the goods and services under the framework agreement, the council will act as the contracting authorities agent and the contracting authority will have a contracting relationship with the appointed contractor.

  (MT Ref:64070).

• VI.4)PROCEDURES FOR APPEAL
• VI.4.1)Body responsible for appeal procedures:

  Simon Bradley, RBT Procurement, 4th Floor, Civic Building Walker Place, Rotherham S65 1UF, UNITED KINGDOM. E-mail: simon.bradley@rotherham.gov.uk. Tel. +44 1709334188.

  Body responsible for mediation procedures:

  Simon Bradley, RBT Procurement, 4th Floor, Civic Building Walker Place, Rotherham S65 1UF, UNITED KINGDOM. E-mail: simon.bradley@rotherham.gov.uk. Tel. +44 1709334188.

• VI.4.2)Lodging of appeals:

  Precise information on deadline(s) for lodging appeals: The Alcatel Ruling applies - A minimum 10 calendar days mandatory standstill period following the notification to suppliers of the intention to award.

VI.4.3)Service from which information about the lodging of appeals may be obtained:

• VI.5)DATE OF DISPATCH OF THIS NOTICE:

  15.2.2010.