B-Brussels: INSC — development of the strategy for long-term Ukrainian NPP safety management

Organisation text: 
European Commission
Main activities: 
NUTS Code: 
Notice for additional information, information on incomplete procedure or corrigendum
Type of contract: 
Service contract
Bid type: 
Not defined
Awarding procedure: 
Restricted procedure
Award criteria: 
Not defined
Wednesday, December 24, 2008
Thursday, February 12, 2009 - 16:00
Tender cycle: 
Tender ID: 
2008/S 250-332538

  • 1. Publication reference:


  • 2. Procedure:


  • 3. Programme:

    Instrument for Nuclear Safety Cooperation (INSC).

  • 4. Financing:

    INSC 2007 programme, Ukraine, nuclear safety.

  • 5. Contracting authority:

    European Community, represented by the European Commission, for and on behalf of the beneficiary country.

Contract specification

  • 6. Nature of contract:


  • 7. Contract description:

    The main objective of the project is the transfer of the best EU and international know-how on operational safety culture to the NPPs, in particular on the development of a strategy for long-term Ukrainian safety management in a variety of design safety areas. The specific objective is the improvement of programmes and schedules of NNEGC Energoatom, including industry regulations on plant life management and plant practices, including methodological assistance in establishing and implementing ageing-management programmes for NPP critical structures, systems and components (SSCs). The project aims at achieving these results for selected pilot NPPs to be completed with the establishment of an implementation programme for application to other Ukrainian NPPs. Adiver the completion of this project, Energoatom should be able to set up and to implement an improved and effective approach to long-term safe operation of the Ukrainian NPPs.

  • 8. Number and titles of lots:

    Not applicable.

  • 9. Maximum budget:

    EUR 2 500 000.

  • 10. Scope for additional services:

    The contracting authority may, at its own discretion, extend the project in duration and/or scope subject to the availability of funding, up to a maximum not exceeding the length and value of the initial contract. Any extension of the contract would be subject to satisfactory performance by the contractor.

Conditions of participation

  • 11. Eligibility:

    Participation is open to all legal persons participating either individually or in a grouping (consortium) of candidates which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorised by the specific instruments applicable to the programme under which the contract is financed (see also item 30 below). Participation is also open to international organisations. The participation of natural persons is governed by the specific instruments applicable to the programme under which the contract is financed.

  • 12. Candidature:

    All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.

    A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the contracting authority.

    The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.

  • 13. Number of applications:

    No more than 1 application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than 1 application, all applications in which that person has participated will be excluded.

  • 14. Shortlist alliances prohibited:

    Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure. Shortlisted candidates may not form alliances or subcontract to each other for the contract in question.

  • 15. Grounds for exclusion:

    As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the 'Practical Guide to contract procedures for EC external actions'.

  • 16. Subcontracting:

    Subcontracting is allowed up to 30 % of contract value.

  • 17. Number of candidates to be shortlisted:

    On the basis of the applications received, at least 4 and at most 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.

Provisional timetable

  • 18. Provisional date of invitation to tender:

    May 2009.

  • 19. Provisional commencement date of the contract:

    July 2009.

  • 20. Initial period of execution and possible extension of the contract:

    36 months.

Selection and award criteria

  • 21. Selection criteria:

    The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole:

    1) Economic and financial capacity of candidate (based on item 3 of the application form):

    The average annual turnover of the candidate must exceed EUR 1 500 000 for the last 3 accounting years (2005, 2006, 2007).

    2) Professional capacity of candidate (based on items 4 and 5 of the application form):

    The candidate must have at least 15 permanent staff members with at least 5 permanent staff working in fields related to this project.

    3) Technical capacity of candidate (based on items 5 and 6 of the application form):

    (a) The candidate has implemented successfully at least 1 project of a budget greater than EUR 1 000 000 (share of the candidate is a minimum of 50 %) in at least 3 fields out of 5 related to the project:

    — long-term safety management,

    — ageing-management programmes for NPP critical structures, systems and components (SSCs) and ageing-related topics of the PSR,

    — development of ready-to-use methodological guidance, manuals and detailed examples for the implementation of the ageing-management programmes for SSCs at pilot plants, in line with international practice and experience,

    — development of a database to support plant ageing-management programmes,

    — training of personnel and development of specific skills.

    Projects presented for this criterion must either have ended adiver 1.1.2004 or must still be ongoing.

    (b) The candidate has implemented successfully at least one project in at least 3 fields out of 5 related to the project (see 3(a)) in NIS countries. Projects presented for this criterion must either have ended adiver 1.1.2004 or must still be ongoing.

    An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Under the same conditions, a consortium of economic operators may rely on the capacities of members of the consortium or of other entities.

    If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the 8 best applications for the tender procedure. The only factors which will be taken into consideration during this re-examination are in order of priority:

    1. criterion 3(b): number of projects implemented in the NIS countries;

    2. criterion 3(a): number of projects implemented in the NIS countries.

  • 22. Award criteria:

    Best value for money.


  • 23. Deadline for receipt of applications:

    12.2.2009 (16:00), CET (Central European Time).

    Any application received adiver this deadline will not be considered.

  • 24. Application format and details to be provided:

    Applications must be submitted using the standard application form (available from the following Internet address: http://ec.europa.eu/europeaid/work/procedures/index_en.htm) whose format and instructions must be strictly observed.

    Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.

  • 25. How applications may be submitted:

    Applications must be submitted in English exclusively to the contracting authority:

    — either by recorded divivery (official postal service) to:

    For the attention of: EuropeAid Co-operation Office
    European Commission
    Unit A5, Office J54 2/221, avenue du Bourget 1

    — or hand-divivered (including courier services) directly to the contracting authority in return for a signed and dated receipt to:

    European Commission, EuropeAid Co-operation Office, Unit A5, Office J54 2/221, avenue du Bourget 1, B-1140 Bruxelles/Brussel.

    Opening hours: 9:00–17:00 Monday–Thursday, 9:00–16:00 Friday.

    The contract title and the publication reference (EuropeAid/127695/C/SER/UA) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.

    Applications submitted by any other means will not be considered.

  • 26. Alteration or withdrawal of applications:

    Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of tenders. No application may be altered adiver this deadline.

    Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with clause 25. The outer envelope (and the relevant inner envelope) must be marked 'Alteration' or 'Withdrawal' as appropriate.

  • 27. Operational language:

    All written communications for this tender procedure and contract must be in English.

  • 28. Additional information:


  • 29. Date of publication of contract forecast:

    30.10.2008 in OJ S 211.

  • 30. Legal basis:

    Council Regulation (Euratom) No 300/2007 of 19.2.2007 establishing an Instrument for Nuclear Safety Cooperation.

Low Value Tender: