UK-Hartlepool: computer and related services

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Summary

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Threshold: 
OJEU
Main activities: 
General public/services
Type: 
Contract notice
Market: 
Service contract
Award criteria: 
The most economic tender
Published: 
Thursday, September 4, 2008
Deadline: 
Thursday, October 9, 2008 - 12:00
Tender ID: 
2008/S 171-228851

SECTION I: CONTRACTING AUTHORITY

  • I.1) NAME, ADDRESSES AND CONTACT POINT(S):

    For the attention of: Karen Burke
    Hartlepool Borough Council
    Procurement & Property Services, Leadbitter Buildings
    Hartlepool
    TS24 7NU
    UK

    Tel: 014 29 52 30 09
    Fax: 014 29 52 38 99

    Internet address(es)

    :

    General address of the contracting authority: www.hartlepool.gov.uk.

    Address of the buyer profile: http://ipf.klickstream.com/search/Search_AuthProfile.aspx?ID=AA0481.

    Further information can be obtained at:
    Hartlepool Borough Council , Procurement & Property Services, Leadbitter Buildings , Attn: Karen Burke , UK -Hartlepool TS24 7NU . Tel. 014 29 52 30 09 . E-mail: . Fax 014 29 52 38 99 . URL: www.hartlepool.gov.uk .

    Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:
    Hartlepool Borough Council , Procurement & Property Services, Leadbitter Buildings , Attn: Karen Burke , UK -Hartlepool TS24 7NU . Tel. 014 29 52 30 09 . E-mail: . Fax 014 29 52 38 99 . URL: www.hartlepool.gov.uk .

    Tenders or requests to participate must be sent to:
    Hartlepool Borough Council , Procurement & Property Services, Leadbitter Buildings , Attn: Karen Burke , UK -Hartlepool TS24 7NU . Tel. 014 29 52 30 09 . E-mail: . Fax 014 29 52 38 99 . URL: www.hartlepool.gov.uk .
  • I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

    Regional or local authority.

    General public services.

    The contracting authority is purchasing on behalf of other contracting authorities: yes.

SECTION II: OBJECT OF THE CONTRACT

  • II.1) DESCRIPTION

    • II.1.1) Title attributed to the contract by the contracting authority:

      Shared Services Integrated HR/Payroll System and Support Services.

    • II.1.2) Type of contract and location of works, place of delivery or of performance:

      Services.

      Service category: No 27.

      Main place of performance: United Kingdom.

      NUTS code: UK.

    • II.1.3) The notice involves:

      A public contract.

    • II.1.4) Information on framework agreement:

      Not provided

    • II.1.5) Short description of the contract or purchase(s):

      Tender for the supply, configuration, implementation and support of an Integrated Payroll/ HR system under an externally hosted Shared Services Arrangement.

      Hartlepool BC and Cleveland Fire Authority are seeking to maximise business benefits covering efficiencies and the accelerated implementation of system facilities through the use of an externally hosted shared services environment either by a local authority or an arrangement where a local authority acts as a partner,

      Note: To register your interest in this notice and obtain any additional information please visit the IPF Web Site at http://ipf.klickstream.com/Search/Search_Switch.aspx?ID=6664.

    • II.1.6) Common procurement vocabulary (CPV):

      72000000, 72520000, 72510000.

    • II.1.7) Contract covered by the Government Procurement Agreement (GPA):

      Yes.

    • II.1.8) Division into lots:

      No.

    • II.1.9) Variants will be accepted:

      Not provided

  • II.2) QUANTITY OR SCOPE OF THE CONTRACT

    • II.2.1) Total quantity or scope:

      Not provided

    • II.2.2) Options:

      Yes.

      Description of these options: Extension available adiver initial contract of 60 months is for an additional 24 months.

      Provisional timetable for recourse to these options: in months: 60 (from the award of the contract)

      Number of possible renewals: 1.

  • II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

    Starting: 31.1.2009. Completion: 1.2.2014.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

  • III.1) CONDITIONS RELATING TO THE CONTRACT

    • III.1.1) Deposits and guarantees required:

      See Contract Documentation.

    • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

      Installment Payments.

    • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

      Not provided

    • III.1.4) Other particular conditions to which the performance of the contract is subject:

      Yes.

      See Contract Documentation.

  • III.2) CONDITIONS FOR PARTICIPATION

    • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

      (2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

      (3) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

      (4) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

    • III.2.2) Economic and financial capacity:

      Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

      (2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

      (3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

    • III.2.3) Technical capacity:

      Information and formalities necessary for evaluating if requirements are met: (1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years.

      (2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

      (3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.

      (4) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.

      (5) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.

      (6) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;

      (7) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.

      (8) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.

    • III.2.4) Reserved contracts:

      Not provided

  • III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS

    • III.3.1) Execution of the service is reserved to a particular profession:

      Not provided

    • III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

      Not provided

SECTION IV: PROCEDURE

  • IV.1) TYPE OF PROCEDURE

    • IV.1.1) Type of procedure:

      Restricted.

    • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:

      Envisaged number of operators 5.

    • IV.1.3) Reduction of the number of operators during the negotiation or dialogue:

      Not provided

  • IV.2) AWARD CRITERIA

    • IV.2.1) Award criteria:

      The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

    • IV.2.2) An electronic auction will be used:

      No.

  • IV.3) ADMINISTRATIVE INFORMATION

    • IV.3.1) File reference number attributed by the contracting authority:

      Contract Ref 48.

    • IV.3.2) Previous publication(s) concerning the same contract:

      Not provided

    • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

      Not provided

    • IV.3.4) Time-limit for receipt of tenders or requests to participate:

      9.10.2008 - 12:00.

    • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:

      17.10.2008.

    • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:

      English.

    • IV.3.7) Minimum time frame during which the tenderer must maintain the tender:

      Not provided

    • IV.3.8) Conditions for opening tenders:

      Not provided

SECTION VI: COMPLEMENTARY INFORMATION

  • VI.1) THIS IS A RECURRENT PROCUREMENT:

    Not provided

  • VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

    Not provided

  • VI.3) ADDITIONAL INFORMATION:

    The Purchasing Authority is acting on behalf of the following organisations:

    Cleveland Fire Authority.

    (IPF Ref:6664).

  • VI.4) PROCEDURES FOR APPEAL

    • VI.4.1) Body responsible for appeal procedures:

      Not provided

    • VI.4.2) Lodging of appeals:

      Not provided

    • VI.4.3) Service from which information about the lodging of appeals may be obtained:

      Not provided

  • VI.5) DATE OF DISPATCH OF THIS NOTICE:

    2.9.2008.