Tender: UK-Birmingham: agricultural, forestry, horticultural, aquacultural and apicultural services

UK-Birmingham: agricultural, forestry, horticultural, aquacultural and apicultural services

2012/S 19-030984

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

• I.1)
  Name, addresses and contact point(s)

  For the attention of: Telephone: E-mail: Midland Heart Limited
  20 Bath Row
  Rachael James
  B15 1LZBirmingham
  UNITED KINGDOM
  +44 3456020540
  rachael.james@midlandheart.org.uk

  Internet address(es):

  General address of the contracting authority: www.midlandheart.org.uk

  Address of the buyer profile: http://www.midlandheart.org.uk/supply-to-us/buyer-profile/tenders

  Further information can be obtained from: The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

  Tenders or requests to participate must be sent to: The above mentioned contact point(s)

• I.2)
  Type of the contracting authority

  Body governed by public law

• I.3)
  Main activity

  Housing and community amenities

• I.4)
  Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1)
  Description
• II.1.1)
  Title attributed to the contract by the contracting authority:

  Grounds Maintenance Services (MH106).

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category No 14: Building-cleaning services and property management services

  Main site or location of works, place of delivery or of performance: The services will be delivered across the West Midlands region in the UK.

  NUTS code UKG

• II.1.3)
  Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

  The notice involves a public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  The Authority is procuring a grounds maintenance service for a total potential period of 5 years. This is broken down to an initial period of 3 years with a potential extension period annually of 2 years based on acceptable performance.

  The PQQ will be available on the etendering website as described in III.2.1 from 16:00 27.1.2012.

  The grounds maintenance service includes, but is not limited to, the following elements on sites managed by Midland Heart: grass cutting and edging; collection and removal of litter from landscaping, lawns, and other external areas; removal of weeds, moss, leaves, grass and debris from paths and other hard-standing areas; maintenance of hedges, shrub beds, flower beds; removal of self-set trees; weed control to be carried out manually or through use of an appropriate herbicide.

• II.1.6)
  Common procurement vocabulary (CPV)

  77000000, 77314000

• II.1.7)
  Information about Government Procurement Agreement (GPA)

  The contract is covered by the Government Procurement Agreement (GPA): yes

• II.1.8)
  Lots

  This contract is divided into lots: yes

  Tenders may be submitted for one or more lots

• II.1.9)
  Information about variants

  Variants will be accepted: no

• II.2)
  Quantity or scope of the contract

II.2.1)
Total quantity or scope:

• II.2.2)
  Information about options

  Options: yes

  Description of these options: This contract includes an option to extend annually past the initial 3 years for a further 2 years based on satisfactory performance.

II.2.3)
Information about renewals

• II.3)
  Duration of the contract or time limit for completion

  Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1

Lot title: East Northants, Milton Keynes, Bedford

1)Short description

• 2)Common procurement vocabulary (CPV)

  77314000

• 3)Quantity or scope

  Number of properties - 137.

  The following information is area measurements in m2 and are given as an indication only -.

  Grass = 2,736.

  Flowerbeds = 29.

  Shrubs & Hedges = 1,058.

  Other = 118.

  Vehicular accessible hard area = 3,656.

  Estimated value excluding VAT:

  Range: between 9 000 and 14 000 GBP

4)Indication about different date for duration of contract or starting/completion

• 5)Additional information about lots

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 2

Lot title: Hinckley, Bosworth, North Warwickshire, Nuneaton, Bedworth

1)Short description

• 2)Common procurement vocabulary (CPV)

  43325100

• 3)Quantity or scope

  Number of properties - 169.

  The following information is area measurements in m2 and are given as an indication only -.

  Grass - 9,592.

  Flowerbeds - 109.

  Shrubs & Hedges - 2,160.

  Minimal maintenance area - 839.

  Tenant Maintained area - 14,319.

  Pedestrian hard area - 4,950.

  Vehicular accessible hard area - 8,538.

  Estimated value excluding VAT:

  Range: between 25 000 and 32 000 GBP

4)Indication about different date for duration of contract or starting/completion

• 5)Additional information about lots

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 3

Lot title: Leicester, Oadby & Wigston

1)Short description

• 2)Common procurement vocabulary (CPV)

  77314000

• 3)Quantity or scope

  Number of properties - 205. The following information is area measurements in m2 and are given as an indication only - Grass - 3,680, Flowerbeds - 9, Shrubs & Hedges - 1,196, Minimal Maintenance Area - 622, tenant maintained area - 10,050, pedestrian hard area - 5,333, vehicular accessible area - 3,497.

  Estimated value excluding VAT:

  Range: between 13 000 and 18 000 GBP

4)Indication about different date for duration of contract or starting/completion

• 5)Additional information about lots

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 4

Lot title: Rugby & Warwickshire

1)Short description

• 2)Common procurement vocabulary (CPV)

  77314000

• 3)Quantity or scope

  Number of properties - 177. The following information is area measurements in m2 and are given as an indication only - Grass - 3,962, Flowerbeds - 65, Shrubs & hedges - 1,793, minimal maintenance area - 270, tenant maintained area - 2,205, pedestrian hard area - 3,343, vehicular accessible area - 6,458.

  Estimated value excluding VAT:

  Range: between 18 000 and 23 000 GBP

4)Indication about different date for duration of contract or starting/completion

• 5)Additional information about lots

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 5

Lot title: Coventry

1)Short description

• 2)Common procurement vocabulary (CPV)

  77314000

• 3)Quantity or scope

  Number of properties - 793. The following information is area measurements in m2 and are given as an indication only - Grass - 19,569, Flowerbeds - 155, Shrubs & hedges - 12,415, Minimal maintenance area - 4,160, tenant maintained area - 23,883, pedestrian hard area - 16,628, vehicular accessible hard area - 24,104.

  Estimated value excluding VAT:

  Range: between 80 000 and 140 000 GBP

4)Indication about different date for duration of contract or starting/completion

• 5)Additional information about lots

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 6

Lot title: Dudley

1)Short description

• 2)Common procurement vocabulary (CPV)

  77314000

• 3)Quantity or scope

  Number of properties - 381. The following information is area measurements in m2 and are given as an indication only - Grass - 14,815, Flowerbeds - 91, Shrubs & Hedges - 2,151, Minimal maintenance area - 2,655, tenant maintained area - 25,183, Pedestrian Hard area - 7,449, vehicular accessible hard area - 18,248.

  Estimated value excluding VAT:

  Range: between 30 000 and 44 000 GBP

4)Indication about different date for duration of contract or starting/completion

• 5)Additional information about lots

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 7

Lot title: Walsall

1)Short description

• 2)Common procurement vocabulary (CPV)

  77314000

• 3)Quantity or scope

  Number of properties - 161. The following information is area measurements in m2 and are given as an indication only - Grass - 8,053, Flowerbeds - 1, Shrubs & Hedges - 795, Minimal Maintenance area - 9, Pedestrian hard area - 2,812, vehicular accessible hard area - 6,237.

  Estimated value excluding VAT:

  Range: between 12 000 and 17 000 GBP

4)Indication about different date for duration of contract or starting/completion

• 5)Additional information about lots

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 8

Lot title: Wolverhampton

1)Short description

• 2)Common procurement vocabulary (CPV)

  77314000

• 3)Quantity or scope

  Number of properties - 540. The following information is area measurements in m2 and are given as an indication only - Grass - 26,631, Flowerbeds - 88, Shrubs & Hedges - 4,782, Minimal maintenance area - 3,908, tenant maintained area - 8,410, Pedestrian hard area - 10,550, vehicular accessible hard area - 17,572.

  Estimated value excluding VAT:

  Range: between 57 000 and 73 000 GBP

4)Indication about different date for duration of contract or starting/completion

• 5)Additional information about lots

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 9

Lot title: Cannock Chase

1)Short description

• 2)Common procurement vocabulary (CPV)

  77314000

• 3)Quantity or scope

  Number of properties - 116. The following information is area measurements in m2 and are given as an indication only - Grass - 3,517, Flowerbeds - 31, Shrubs & Hedges - 1,391, minimal maintenance area - 24, tenant maintained area - 1,394, pedestrian hard area - 1,766, vehicular accessible hard area - 3,986.

  Estimated value excluding VAT:

  Range: between 11 000 and 17 000 GBP

4)Indication about different date for duration of contract or starting/completion

• 5)Additional information about lots

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 10

Lot title: Lichfield, East Staffordshire, Tamworth

1)Short description

• 2)Common procurement vocabulary (CPV)

  77314000

• 3)Quantity or scope

  Number of properties - 850. The following information is area measurements in m2 and are given as an indication only - Grass - 33,808, Flowerbeds - 356, Shrubs & Hedges - 9,581, Minimal maintenance area - 2,160, tenant maintained area - 40,907, Pedestrian hard area - 18,706, vehicular accessible hard area - 30,047.

  Estimated value excluding VAT:

  Range: between 100 000 and 129 000 GBP

4)Indication about different date for duration of contract or starting/completion

• 5)Additional information about lots

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 11

Lot title: South Staffordshire

1)Short description

• 2)Common procurement vocabulary (CPV)

  77314000

• 3)Quantity or scope

  Number of properties - 207. The following information is area measurements in m2 and are given as an indication only - Grass - 9,231, Flowerbeds - 140, Shrubs & Hedges - 2,971, Minimal maintenance area - 1,908, tenant maintained area - 12,099, Pedestrian hard area - 4,533, vehicular accessible hard area - 10,596.

  Estimated value excluding VAT:

  Range: between 30 000 and 40 000 GBP

4)Indication about different date for duration of contract or starting/completion

• 5)Additional information about lots

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 12

Lot title: Stoke - on - Trent

1)Short description

• 2)Common procurement vocabulary (CPV)

  77314000

• 3)Quantity or scope

  Number of properties - 246. The following information is area measurements in m2 and are given as an indication only - Grass - 6,673, Flowerbeds - 31, Shrubs & Hedges - 2,999, Minimal maintenance area - 7,110, tenant maintained area - 4,293, Pedestrian hard area - 4,706, vehicular accessible area - 6,641.

  Estimated value excluding VAT:

  Range: between 27 000 and 37 000 GBP

4)Indication about different date for duration of contract or starting/completion

• 5)Additional information about lots

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 13

Lot title: Birmingham North

1)Short description

• 2)Common procurement vocabulary (CPV)

  77314000

• 3)Quantity or scope

  Number of properties - 1,623. The following information is area measurements in m2 and are given as an indication only - Grass - 78,081, Flowerbeds - 144, Shrubs & Hedges - 14,323, minimal maintenance area - 8,805, tenant maintained area - 63,577, pedestrian hard area - 33,035, vehicular accessible hard area - 46,907.

  Estimated value excluding VAT:

  Range: between 169 000 and 213 000 GBP

4)Indication about different date for duration of contract or starting/completion

• 5)Additional information about lots

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 14

Lot title: Birmingham South, Bromsgrove & Redditch

1)Short description

• 2)Common procurement vocabulary (CPV)

  77314000

• 3)Quantity or scope

  Number of properties - 768. The following information is area measurements in m2 and are given as an indication only - Grass - 39,175, Flowerbeds - 67, Shrubs & Hedges - 5,126, Minimal maintenance area - 921, tenant maintained area - 14,787, Pedestrian hard area - 12,253, vehicular accessible hard area - 17,674.

  Estimated value excluding VAT:

  Range: between 51 000 and 84 000 GBP

4)Indication about different date for duration of contract or starting/completion

• 5)Additional information about lots

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 15

Lot title: Balsall Heath, Sparkbrook, Kings Heath

1)Short description

• 2)Common procurement vocabulary (CPV)

  77314000

• 3)Quantity or scope

  Number of properties - 742. The following information is area measurements in m2 and are given as an indication only - Grass - 37,037, Flowerbeds - 101, shrubs & hedges - 6,109, minimal maintenance area - 2,555, tenant maintained area - 13,456, Pedestrian hard area - 15,040, vehicular accessible hard area - 13,541.

  Estimated value excluding VAT:

  Range: between 73 000 and 91 000 GBP

4)Indication about different date for duration of contract or starting/completion

• 5)Additional information about lots

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 16

Lot title: West Birmingham Inner/East Handsworth & Lozells

1)Short description

• 2)Common procurement vocabulary (CPV)

  77314000

• 3)Quantity or scope

  Number of properties - 1,471. The following information is area measurements in m2 and are given as an indication only - Grass - 71,372, Flowerbeds - 305, Shrubs & Hedges - 7,001, Minimal maintenance area - 4,783, tenant maintained area - 28,941, Pedestrian hard area - 26,093, vehicular accessible hard area - 31,161.

  Estimated value excluding VAT:

  Range: between 108 000 and 137 000 GBP

4)Indication about different date for duration of contract or starting/completion

• 5)Additional information about lots

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 17

Lot title: West Birmingham Outer

1)Short description

• 2)Common procurement vocabulary (CPV)

  77314000

• 3)Quantity or scope

  Number of properties - 1,224. The following information is area measurements in m2 and are given as an indication only - Grass - 51,132, Flowerbeds - 96, Shrubs & hedges - 7,863, Minimal maintenance area - 3,689, tenant maintained area - 27,946, redestrian hard area - 21,996, vehicular accessible hard area - 27,127.

  Estimated value excluding VAT:

  Range: between 99 000 and 125 000 GBP

4)Indication about different date for duration of contract or starting/completion

• 5)Additional information about lots

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

• III.1)
  Conditions relating to the contract

III.1.1)
Deposits and guarantees required:

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

  Payment terms are standard 30 days.

III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

• III.1.4)
  Other particular conditions

  The performance of the contract is subject to particular conditions: yes

  Description of particular conditions: KPI's as described in the ITT.

• III.2)
  Conditions for participation
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~:

  1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://wmcoe.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure).

  2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires open to any registered supplier) - Click on the relevant PQQ to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ Details' box.

  3. Responding to the tender - Click 'My Response' under 'PQQ Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk free of charge on 0800 3684850.

• III.2.2)
  Economic and financial ability

  Minimum level(s) of standards possibly required: For contract values up to 100 000 GBP p.a. the contract value should not exceed 40 % of the suppliers turnover, the supplier will be required to provide a minimum of 1 years accounts for review. For contract values over 100 000 GBP p.a. the contract value should not exceed 25 % of the suppliers turnover, the supplier will be required to provide a minimum of 2 years accounts for review.

  Potential Suppliers are invited to bid for all lots, however, should a Supplier choose to bid for lots which exceed the relevant one of the 40 % or 25 % turnover limit, they will be required to provide a preference list(indicating which of the lots bid for is/are their preferred ones) which will be used to award lots at the tender stage within their financial threshold.

  The lowest anticipated value specified in the lot information will be used as the anticipated contract value.

• III.2.3)
  Technical capacity

  Minimum level(s) of standards possibly required:

  Suppliers must complete all mandatory sections on the PQQ via the etendering portal for consideration for this contract this includes all attached appendices inc but not limited to the Health & Safety Questionnaire, Equality & Diversity contractors duty form and provision of References.

III.2.4)
Information about reserved contracts

III.3)
Conditions specific to services contracts

III.3.1)
Information about a particular profession

III.3.2)
Staff responsible for the execution of the service

Section IV: Procedure

• IV.1)
  Type of procedure
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 5: and maximum number 51

  Objective criteria for choosing the limited number of candidates: PQQ weighting is as follows -.

  25 % Quantitive - Financial and H&S criteria

  75 % Qualitative - Technical ability of the supplier

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  Award criteria
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  Information about electronic auction

  An electronic auction will be used: no

• IV.3)
  Administrative information
• IV.3.1)
  File reference number attributed by the contracting authority:

  MH106

• IV.3.2)
  Previous publication(s) concerning the same contract

  no

IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document

• IV.3.4)
  Time limit for receipt of tenders or requests to participate

  5.3.2012 - 16:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

Section VI: Complementary information

• VI.1)
  Information about recurrence

  This is a recurrent procurement: yes

  Estimated timing for further notices to be published: The contract is for 3 years from 1 December 2012 with an option to extend for a further 2 years. it is anticipated further contract notices will be published between 2015-2017.

VI.2)
Information about European Union funds

• VI.3)
  Additional information

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

  It is expected that TUPE will apply to this contract.

• VI.4)
  Procedures for appeal

VI.4.1)
Body responsible for appeal procedures

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: The public contracts regulations 2006 apply.

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  Date of dispatch of this notice:

  25.1.2012