Tender: UK-Belfast: marketing services

UK-Belfast: marketing services

2012/S 19-030983

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

• I.1)
  Name, addresses and contact point(s)

  For the attention of: E-mail: Northern Ireland Tourist Board
  St Anne's Court, 59 North Street
  Theresa Conway
  BT1 1NBBelfast
  UNITED KINGDOM
  theresa.conway@dfpni.gov.uk

  Further information can be obtained from: The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

  Tenders or requests to participate must be sent to: The above mentioned contact point(s)

• I.2)
  Type of the contracting authority

  Body governed by public law

• I.3)
  Main activity

  General public services

• I.4)
  Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

• II.1)
  Description
• II.1.1)
  Title attributed to the contract by the contracting authority:

  Provision of marketing services for Northern Ireland tourist board.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category No 11: Management consulting services [6] and related services

  Main site or location of works, place of delivery or of performance: Northern Ireland.

  NUTS code UK

• II.1.3)
  Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

  The notice involves a public contract

• II.1.4)
  Information on framework agreement

  Framework agreement with a single operator

• II.1.5)
  Short description of the contract or purchase(s)

  NITB wishes to appoint a design agency to design and produce the full mix of marketing and promotional services to enable NITB to:

  — Raise the profile of tourism,

  — Enhance the profile of NITB,

  — Promote key consumer messages,

  — Promote key corporate messages,

  — Maintain and enhance NITB’s corporate identity and image,

  — Improve understanding of NITB’s role and remit among key audiences,

  — Raise awareness of NITB’s range of products and services, industry development programme, tourism knowledge.

• II.1.6)
  Common procurement vocabulary (CPV)

  79342000

II.1.7)
Information about Government Procurement Agreement (GPA)

• II.1.8)
  Lots

  This contract is divided into lots: no

• II.1.9)
  Information about variants

  Variants will be accepted: no

II.2)
Quantity or scope of the contract

II.2.1)
Total quantity or scope:

II.2.2)
Information about options

II.2.3)
Information about renewals

II.3)
Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

• III.1)
  Conditions relating to the contract

III.1.1)
Deposits and guarantees required:

III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

  No special form is required but one member of the consortium may be required to accept prime contractor responsibility for the other member(s), and a consortium will be required to form a legal entity with appropriate parent company guarantees.

• III.1.4)
  Other particular conditions

  The performance of the contract is subject to particular conditions: no

III.2)
Conditions for participation

III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)
Economic and financial ability

III.2.3)
Technical capacity

III.2.4)
Information about reserved contracts

III.3)
Conditions specific to services contracts

III.3.1)
Information about a particular profession

III.3.2)
Staff responsible for the execution of the service

Section IV: Procedure

• IV.1)
  Type of procedure
• IV.1.1)
  Type of procedure

  Open

IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  Award criteria
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  Information about electronic auction

  An electronic auction will be used: no

• IV.3)
  Administrative information
• IV.3.1)
  File reference number attributed by the contracting authority:

  Project_7937

• IV.3.2)
  Previous publication(s) concerning the same contract

  no

• IV.3.3)
  Conditions for obtaining specifications and additional documents or descriptive document

  Time limit for receipt of requests for documents or for accessing documents: 6.3.2012 - 15:00

• IV.3.4)
  Time limit for receipt of tenders or requests to participate

  6.3.2012 - 15:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

IV.3.8)
Conditions for opening tenders

Section VI: Complementary information

• VI.1)
  Information about recurrence

  This is a recurrent procurement: no

• VI.2)
  Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3)
  Additional information

  Suppliers instructions How to Express Interest in this tender:

  1. Register your company on the eSourcing portal (this is only required once):

  Suppliers instructions How to Express Interest in this tender:

  1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register,

  — Accept the terms and conditions and click ‘continue’,

  — Enter your correct business and user details,

  — Note the username you chose and click ‘Save’ when complete,

  — You will shortly receive an -mail with your unique password (please keep this secure).

  2. Express an Interest in the tender:

  — Login to the portal with the username/password,

  — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),

  — Click on the relevant PQQ/ ITT to access the content,

  — Click the ‘Express Interest’ button at the top of the page,

  — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),

  — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.

  3. Responding to the tender:

  — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),

  — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

  — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,

  — There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

• VI.4)
  Procedures for appeal
• VI.4.1)
  Body responsible for appeal procedures

  Clare House
  303 Airport Road West
  BT3 9EDBelfast
  UNITED KINGDOM

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

  The Public Contracts Regulations 2006 (SI 2006 No 5)/ Utilities Contracts Regulations (SI 2005 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

• VI.4.3)
  Service from which information about the lodging of appeals may be obtained

  Clare House
  303 Airport Road West
  BT3 9EDBelfast
  UNITED KINGDOM

• VI.5)
  Date of dispatch of this notice:

  25.1.2012