Tender: UK-Belfast: research consultancy services

UK-Belfast: research consultancy services

2012/S 19-030982

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

• I.1)
  Name, addresses and contact point(s)

  For the attention of: E-mail: Department of Finance and Personnel Northern Ireland
  Clare House, 303 Airport Road West
  Geraldine Webb
  BT3 9EDBelfast
  UNITED KINGDOM
  Geraldine.webb@dfpni.gov.uk

  Further information can be obtained from: The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

  Tenders or requests to participate must be sent to: The above mentioned contact point(s)

• I.2)
  Type of the contracting authority

  Ministry or any other national or federal authority, including their regional or local sub-divisions

• I.3)
  Main activity

  General public services

I.4)
Contract award on behalf of other contracting authorities

Section II: Object of the contract

• II.1)
  Description
• II.1.1)
  Title attributed to the contract by the contracting authority:

  DOE - climate NI development and support services.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Main site or location of works, place of delivery or of performance: Belfast, Northern Ireland.

  NUTS code UKN01

• II.1.3)
  Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

  The notice involves a public contract

II.1.4)
Information on framework agreement

• II.1.5)
  Short description of the contract or purchase(s)

  The successful contractor will need to avail of the information service established by the Environment Agency and the tools and resources available from UK Climate Impacts Programme (UKCIP) and to tailor the products and advice to meet the needs of customers and stakeholders in Northern Ireland. Key elements of an overall delivery model for adaptation advice and support in Northern Ireland are as follows:

  — Core evidence dissemination role – scientific information and research built around climate projections but also encompassing adaptation options is provided by a number of organisations in the UK. The climate projections produced by the Met Office and the information service provided by the EA are considered as the core of this evidence base. The contractor will be required to support the dissemination of this and other relevant information ensuring that it is accessible and relevant to particular sectors and Northern Ireland stakeholders,

  — Knowledge transfer role - capacity to (work with others to) translate research and evidence into meaningful guidance, tools, standards, and training content for key audiences, and deliver / disseminate these effectively. The contractor will be required to provide resources and tools to support adaptation by particular groups and sectors. This includes practical actions that can be taken by particular organisations or professionals as well as skills development and training,

  — Outreach and capacity building role - capacity to engage on a practical level with local organisations addressing adaptation challenges – providing encouragement, practical networking, support and information on the types of adaptations.

• II.1.6)
  Common procurement vocabulary (CPV)

  73210000

• II.1.7)
  Information about Government Procurement Agreement (GPA)

  The contract is covered by the Government Procurement Agreement (GPA): yes

• II.1.8)
  Lots

  This contract is divided into lots: no

• II.1.9)
  Information about variants

  Variants will be accepted: no

• II.2)
  Quantity or scope of the contract
• II.2.1)
  Total quantity or scope:

  Estimated value excluding VAT: 150 000 GBP

• II.2.2)
  Information about options

  Options: no

II.2.3)
Information about renewals

• II.3)
  Duration of the contract or time limit for completion

  Starting 2.4.2012. Completion 31.3.2013

Section III: Legal, economic, financial and technical information

• III.1)
  Conditions relating to the contract
• III.1.1)
  Deposits and guarantees required:

  As per tender documents.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

  As per tender documents.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

  As per tender documents.

III.1.4)
Other particular conditions

• III.2)
  Conditions for participation
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if the requirements are met: As per tender documents.

• III.2.2)
  Economic and financial ability

  Information and formalities necessary for evaluating if the requirements are met: As per tender documents.

  Minimum level(s) of standards possibly required: As per tender documents.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if the requirements are met:

  Company experience.

  Tenderers must demonstrate a minimum of 2 years experience through the use of an example (or examples), of project(s) carried out within the last 3 years, that their company has the necessary experience to deliver a service of similar scope to that described (dates must be provided for each example).

  Company resources.

  Tenderers must demonstrate that they will have the available resources to commence work no later than 1.4.2012.

III.2.4)
Information about reserved contracts

• III.3)
  Conditions specific to services contracts
• III.3.1)
  Information about a particular profession

  Execution of the service is reserved to a particular profession: no

III.3.2)
Staff responsible for the execution of the service

Section IV: Procedure

• IV.1)
  Type of procedure
• IV.1.1)
  Type of procedure

  Open

IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)
Reduction of the number of operators during the negotiation or dialogue

• IV.2)
  Award criteria
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated below

  1. Methodology. Weighting 80

  2. Price. Weighting 20

• IV.2.2)
  Information about electronic auction

  An electronic auction will be used: no

• IV.3)
  Administrative information
• IV.3.1)
  File reference number attributed by the contracting authority:

  PR_8014

• IV.3.2)
  Previous publication(s) concerning the same contract

  no

• IV.3.3)
  Conditions for obtaining specifications and additional documents or descriptive document

  Time limit for receipt of requests for documents or for accessing documents: 6.3.2012 - 15:00

  Payable documents: no

• IV.3.4)
  Time limit for receipt of tenders or requests to participate

  6.3.2012 - 15:00

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

• IV.3.7)
  Minimum time frame during which the tenderer must maintain the tender

  in days: 90 (from the date stated for receipt of tender)

• IV.3.8)
  Conditions for opening tenders

  Date: 6.3.2012 - 15:00

  Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)
Information about recurrence

• VI.2)
  Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3)
  Additional information

  Suppliers instructions how to express interest in this tender:

  1. Register your company on the eSourcing portal (this is only required once):

  Suppliers instructions how to express interest in this tender:

  1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register:

  — Accept the terms and conditions and click ‘continue’,

  — Enter your correct business and user details,

  — Note the username you chose and click ‘Save’ when complete,

  — You will shortly receive an e-mail with your unique password (please keep this secure).

  2. Express an interest in the tender:

  — Login to the portal with the username/password,

  — Click the ‘PQQs / ITTs Open To All Suppliers’ link (these are pre-qualification questionnaires or invitations to tender open to any registered supplier),

  — Click on the relevant PQQ/ ITT to access the content,

  — Click the ‘Express Interest’ button at the top of the page,

  — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page (this is a secure area reserved for your projects only),

  — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.

  3. Responding to the tender:

  — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),

  — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

  — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,

  — There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

• VI.4)
  Procedures for appeal
• VI.4.1)
  Body responsible for appeal procedures

  see Section VI.4.2

• VI.4.2)
  Lodging of appeals

  Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

  The Public Contracts Regulations 2006 (SI 2006 No 5)/ Utilities Contracts Regulations (SI 2005 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  Date of dispatch of this notice:

  25.1.2012