Tender: UK-London: building alteration work

UK-London: building alteration work

2012/S 19-030973

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

• I.1)
  Name, addresses and contact point(s)

  For the attention of: Telephone: E-mail: London Borough of Hackney
  Town Hall, Mare Street, Hackney
  Procurement Admin
  E8 1EALondon
  UNITED KINGDOM
  +44 2083563448
  procurement.admin@hackney.gov.uk

  Internet address(es):

  General address of the contracting authority: www.hackney.gov.uk

  Further information can be obtained from:E-mail: Internet address: Hackney Homes
  Documents should be downloaded form the Internet address defined below
  UNITED KINGDOM
  john.newton@hackneyhomes.org.uk
  http://www.hackney.gov.uk/f-tenders-828.htm

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:E-mail: Internet address: Hackney Homes
  Documents should be downloaded form the Internet address defined below
  UNITED KINGDOM
  john.newton@hackneyhomes.org.uk
  http://www.hackney.gov.uk/f-tenders-828.htm

  Tenders or requests to participate must be sent to:For the attention of: E-mail: Hackney Homes
  Christopher Addison House, 72 Wilton Way
  John Newton, Head of Procurement
  E8 1BJHackney
  UNITED KINGDOM
  john.newton@hackneyhomes.org.uk

• I.2)
  Type of the contracting authority

  Regional or local authority

• I.3)
  Main activity

  General public services

• I.4)
  Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1)
  Description
• II.1.1)
  Title attributed to the contract by the contracting authority:

  Installation and maintenance of disabled adaptations.

• II.1.2)
  Type of contract and location of works, place of delivery or of performance

  Services

  Service category No 27: Other services

  Main site or location of works, place of delivery or of performance: London Borough of Hackney.

  NUTS code UKI12

• II.1.3)
  Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

  The notice involves the establishment of a framework agreement

• II.1.4)
  Information on framework agreement

  Duration of the framework agreement

  Duration in years: 4

  Estimated total value of purchases for the entire duration of the framework agreement

  Estimated value excluding VAT:

  Range: between 8 000 000 and 12 000 000 GBP

• II.1.5)
  Short description of the contract or purchase(s)

  The Works will cover disabled adaptation building work following recommendation and specification by a suitably qualified occupational therapist (either employed/supplied by the Authority or by a provider appointed to lot 1). The Authority seeks to appoint specialist experienced providers with an evidenced track record of delivering disabled adaptations works (the works), to a framework agreement of four (4) years duration, comprising of two (2) lots of adaptation works. The provider(s) will work in close partnership with and alongside Hackney Homes and the Authoritys Health and Community Services Directorate.

  The Authority also seeks to secure occupational therapy assessment support from at least one (1) provider appointed to lot 1. The Authority is in the process of recruiting occupational therapists but in the interim may require a successful provider to receive between five (5) to ten (10) cases per month which require an occupational therapy assessment and therefore the supply of a suitably qualified occupational therapist. Occupational therapists employed/used by a successful provider must be registered with the Health Professions Council and have a current (within 3 years) enhanced CRB certificate in place; and have the following qualifications:

  (Post 1986) Bachelor of Science (BSc) in Occupational Therapy.

  (Prior to 1986) Diploma of the College of Occupational Therapists.

  Lot 1.

  Installation and maintenance of internal and external rails, alterations to steps, doorways and thresholds, to bathrooms and showers, toilets, kitchens, ramps and other various bespoke disabled adaptations. Providers appointed to this Lot will also be encouraged to provide and undertake occupational therapy assessments if required on an ad-hoc basis through the employment of qualified occupational therapists via a basket rate payment arrangement (inclusive of all items defined in the basket description). The Authority seeks to shortlist six (6) Bidders to receive the tender documentation and intends to award to three (3) contractors.

  Lot 2.

  Installation, 365 day/24 hour/7 day repair service, biannual servicing, removal, storage and recycling of, stair lifts, through floor lifts, step lifts, ceiling track hoists, and installation of other specialist lifts, with associated electrical works including examining and testing to all electrical appliances in accordance with the Health and safety executives portable appliance testing (PAT) and other electrical requirements. The Authority seeks to shortlist five (5) bidders to receive the tender documentation and intends to award to one (1) contractor.

• II.1.6)
  Common procurement vocabulary (CPV)

  45262700, 33196200, 45453100, 45330000, 45332400

• II.1.7)
  Information about Government Procurement Agreement (GPA)

  The contract is covered by the Government Procurement Agreement (GPA): yes

• II.1.8)
  Lots

  This contract is divided into lots: yes

  Tenders may be submitted for one or more lots

• II.1.9)
  Information about variants

  Variants will be accepted: no

• II.2)
  Quantity or scope of the contract
• II.2.1)
  Total quantity or scope:

  It is envisaged that the majority of major adaptations will be carried out in lot 1, which includes level access and over bath showers installations via a basket rate arrangement (inclusive of all items defined in the basket description). There is an annual total adaptations budget for 2011-12 of c. 1 600 000 GBP for council stock, and c. 800 000 GBP for adaptations to private sector properties. Private sector works may be allocated to lot 1 and 2 contractors, but this will be subject to the needs of the Private Sector Housing Service within the Councils Housing Directorate.

  As an indication only (there is no minimum guaranteed levels of works), the approximate number of minor and major works carried out 2010-11 in Hackney local authority properties was 450.

  Historical information on type, volume and value of these works is provided in the pre-qualification questionnaire documentation.

  The Contract will be managed by Hackney Homes. Hackney Homes works with the Authoritys Health and Community Services Directorate (The Social Care Agency) to deliver adaptation services for disabled people of all ages. The disabled adaptation service will help disabled people with a range of disabilities make the most of their abilities and to remain as independent as possible with and around their own homes. The Authority is seeking to deliver efficient, effective and timely services with all partner agencies involved in the disabled adaptation process while ensuring a high quality service and a high standard of customer satisfaction.

  The Provider is expected to achieve an end to end time for major works of 6 weeks and 7 days for minor works from receipt of order to completion of works. These performance targets are regularly reviewed and amended in an effort to ensure service delivery is continually improving.

  It is envisaged that the appointed contractors will also be required to install items defined in lots 1 and 2 and undertake associated works to private sector (including Registered Social Housing Landlord) tenants and homeowners eligible for private sector disabled facilities grants administered by the private sector housing division and their specialist contractor.

  Historical information on frequency and value of these works is provided the pre-qualification questionnaire documentation.

  Estimated value excluding VAT:

  Range: between 8 000 000 and 12 000 000 GBP

• II.2.2)
  Information about options

  Options: no

II.2.3)
Information about renewals

• II.3)
  Duration of the contract or time limit for completion

  Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1

Lot title: Major and minor adaptation works

• 1)Short description

  Installation and maintenance of internal and external rails, alterations to steps, doorways and thresholds, to bathrooms and showers, toilets, kitchens, ramps and other various bespoke disabled adaptations. Providers appointed to this lot will also be encouraged to provide and undertake occupational therapy assessments if required on an ad hoc basis through the employment of qualified occupational therapists via a basket rate payment arrangement (inclusive of all items defined in the basket description). The Authority intends to shortlist 6 providers to receive the tender documentation and intends to award to three (3) contractors.

• 2)Common procurement vocabulary (CPV)

  45262700, 33196200, 45262700, 45453100, 45330000, 45332400

• 3)Quantity or scope

  It is also envisaged that the majority of major adaptations will be carried out in this lot, which includes level access and over bath showers installations via a basket rate arrangement (inclusive of all items defined in the basket description). Historical annual spend for this lot is c. 1 800 000 GBP, with 450 000 GBP funded from disabled facilities grant. No minimum spend is guaranteed.

  Estimated value excluding VAT:

  Range: between 1 500 000 and 2 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

• 5)Additional information about lots

  The Authority also seeks to secure occupational therapy assessment support from at least one provider appointed to lot 1. The Authority is in the process of recruiting occupational therapists but in the interim it may need that provider to receive between 5 and 10 cases per month cases requiring an occupational therapy assessment. Occupational therapists used by the appointed provider must have a degree or diploma qualification in occupational therapy as set out in the PQQ documentation.

Lot No: 2

Lot title: Installation and maintenance of StairLifts and other specialist equipment

• 1)Short description

  Installation, 365 day 24/7 repairs, biannual servicing, removal, storage and recycling of, stair lifts, through floor lifts, step lifts, ceiling track hoists, and installation of other specialist lifts, with associated electrical works including examining and testing to all electrical appliances in accordance with the health and safety executives portable appliance testing (PAT) and other electrical requirements.

  The Authority seeks to shortlist five (5) bidders to receive the tender documentation and intends to award to one (1) contractor.

• 2)Common procurement vocabulary (CPV)

  45262700, 33196200, 45262700, 45453100, 44115600

• 3)Quantity or scope

  Estimated value excluding VAT:

  Range: between 20 000 and 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

• III.1)
  Conditions relating to the contract
• III.1.1)
  Deposits and guarantees required:

  Details about any deposits, guarantees or bonds required by the Authority will be set out in the contract documents.

• III.1.2)
  Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

  Details of any financing conditions or payment arrangements will be as set out in the contract documents.

• III.1.3)
  Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

  Joint and several liability. If the selected contractors bid as a consortium, they will be expected to form a legal entity in order to enter into a contract.

• III.1.4)
  Other particular conditions

  The performance of the contract is subject to particular conditions: yes

  Description of particular conditions: Under this programme the contractors (and their supply chain if necessary) will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly contract performance conditions may relate in particular to social and environmental considerations.

• III.2)
  Conditions for participation
• III.2.1)
  Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

  Information and formalities necessary for evaluating if the requirements are met: Contractors will be required e to confirm that none of the conditions set out in Regulation 23 of the UK Public Contracts Regulations 2006 (S.I. 2006:5) apply to their organisation or expression of interest, as set out below:

  a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

  (b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

  (c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

  (d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;

  (e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

  (f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

  (g) Is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;

  (h) Has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

  (i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

  (j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European communities;

  (k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

• III.2.2)
  Economic and financial ability

  Information and formalities necessary for evaluating if the requirements are met: Contractors will be required to complete a Tendering Questionnaire consistent with the provision of Directive 2004/18/EC. The pre-qualification questionnaire is available from the address set out at I above and must be returned to that address by the date stated in IV.3.4.

• III.2.3)
  Technical capacity

  Information and formalities necessary for evaluating if the requirements are met:

  Applicants will be required to complete a Tendering Questionnaire consistent with the provision of Directive 2004/18/EC. The pre-qualification questionnaire is available from the address set out at I above and must be returned to that address by the date stated in IV.3.4.

III.2.4)
Information about reserved contracts

• III.3)
  Conditions specific to services contracts
• III.3.1)
  Information about a particular profession

  Execution of the service is reserved to a particular profession: no

• III.3.2)
  Staff responsible for the execution of the service

  Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

• IV.1)
  Type of procedure
• IV.1.1)
  Type of procedure

  Restricted

• IV.1.2)
  Limitations on the number of operators who will be invited to tender or to participate

  Envisaged minimum number 5

• IV.1.3)
  Reduction of the number of operators during the negotiation or dialogue

  Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

• IV.2)
  Award criteria
• IV.2.1)
  Award criteria

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

• IV.2.2)
  Information about electronic auction

  An electronic auction will be used: no

• IV.3)
  Administrative information
• IV.3.1)
  File reference number attributed by the contracting authority:

  HPS/HH/0072

• IV.3.2)
  Previous publication(s) concerning the same contract

  no

• IV.3.3)
  Conditions for obtaining specifications and additional documents or descriptive document

  Time limit for receipt of requests for documents or for accessing documents: 28.2.2011

  Payable documents: no

• IV.3.4)
  Time limit for receipt of tenders or requests to participate

  28.2.2012

IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates

• IV.3.6)
  Language(s) in which tenders or requests to participate may be drawn up

  English.

IV.3.7)
Minimum time frame during which the tenderer must maintain the tender

• IV.3.8)
  Conditions for opening tenders

  Place:

  Hackney procurement section at Keltan House E8 4RU.

  Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

• VI.1)
  Information about recurrence

  This is a recurrent procurement: yes

  Estimated timing for further notices to be published: 3-3.5 years.

• VI.2)
  Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

VI.3)
Additional information

VI.4)
Procedures for appeal

VI.4.1)
Body responsible for appeal procedures

VI.4.2)
Lodging of appeals

VI.4.3)
Service from which information about the lodging of appeals may be obtained

• VI.5)
  Date of dispatch of this notice:

  25.1.2012