Tender: UK-Grimsby: repair, maintenance and associated services related to personal computers, office equipment, telecommunicati

UK-Grimsby: repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment

2010/S 48-071219

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

I.1)NAME, ADDRESSES AND CONTACT POINT(S):
North East Lincolnshire Borough Council on behalf of itself and the contracting authorities set out in Section VI.3, Municipal Offices, Town Hall Square, Attn: Kevin Harris, Grimsby DB31 1HU, UNITED KINGDOM. Tel. +44 1472323154. E-mail: bsf@nelincs.gov.uk [1].

Internet address(es):

General address of the contracting authority: http://www.nelincs.gov.uk [2].

Address of the buyer profile: NA.

Further information can be obtained at: North East Lincolnshire Borough Council, Building Schools for the Future, Children's Services, Unit 2, Acorn Business Park, Attn: Kevin Harris, Grimsby DN32 0LT, UNITED KINGDOM. Tel. +44 1472323154. E-mail: bsf@nelincs.gov.uk [3].

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: North East Lincolnshire Borough Council, Building Schools for the Future, Children's Services, Unit 2, Acorn Business Park, Attn: Kevi Harris, Grimsby DN32 9LY, UNITED KINGDOM. Tel. +44 1472323154. E-mail: bsf@nelincs.gov.uk [4].

Tenders or requests to participate must be sent to: North East Lincolnshire Borough Council, Municipal Offices, Town Hall Square, Contact: Chief Executive, Grimsby DN31 1HU, UNITED KINGDOM.
I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.

General public services.

The contracting authority is purchasing on behalf of other contracting authorities: yes.

SECTION II: OBJECT OF THE CONTRACT

II.1)DESCRIPTION
II.1.1)Title attributed to the contract by the contracting authority:
Building schools for the future - ICT managed service provision.
II.1.2)Type of contract and location of works, place of delivery or of performance:
Services.

Service category: No 7.

Main place of performance: North East Lincolnshire and adjacent areas.

NUTS code: UKE13.
II.1.3)The notice involves:
A public contract.

II.1.4)Information on framework agreement:

II.1.5)Short description of the contract or purchase(s):
The contracting authority seeks an innovative ICT Managed Service provider to work in partnership to develop and deliver ICT transformation as part of a project being undertaken by it under the building schools for the future programme (BSF).

The ICT Managed services will be procured under the core standards of the partnerships for schools (PfS) standard ICT output specification, tailored to meet local needs at both contracting authority and school level. The BSF project is anticipated to include nine secondary schools including a pupil referral unit. The contracting authority's ICT requirements are likely to extend beyond this to include primary schools within the area and to other educational establishments. The contracting authority is considering including ICT provision at leisure and business facilities managed by the contracting authority and would look to discuss its requirements in respect of this with bidders during the procurement. The contracting authority may require the succesful bidder to enter into separate contractual arrangements in respect of some or all of these different elements.

Bidders should note that the BSF schools will be built by a contractor selected from the PfS Design and build contractors framework and that the successful bidder will be expected to work on an integrated basis with the design and build bidders and their sub-contractors (as applicable) both during the procurement of the design and build contractor and the build stage of the BSF schools.

Services required will be further specified and fine tuned throughout the procurement and are likely to include the provision of:

1. ICT installation services comprising design, integration with associated design and build contracts, supply, installation and testing of ICT infrastructure, software and hardware, and associated training and support;

2. ICT operational services comprising data centre support and maintenance services, including security, back up, disaster recovery, and continuous training in respect of ICT services at new build and remodelled schools;

3. ICT education support networks covering individual establishments, grouped establishments, virtual classroom provision, remote access locations, including student home working services, and an integrated learning platform;

The contracting authority also recognises the potential for the BSF ICT managed service provider to extend aspects of the service delivery to a wider range of the contracting authority's estate, for example, through the Primary Capital Programme and other areas of education, local government and publically funded service delivery. Integration with the leisure estate may be a key feature of the development of the ongoing service. The contracting authority would wish to explore the potential for including some scope for the further development of these extended services within the arrangements between the contracting authority and the successful bidder. Funding for these additional services would be from other sources and separate contractual arrangements may need to be entered into in addition to the BSF ICT contract. Services may also include the provision of hardware, software and supporting ancillaries associated with the development and provision of smart school facility management including data collection, data management, access control, telephony, security, cashless catering and other services that have or may typically be provided under a BSF project.

The ICT Managed service provider is likely to be required to provide the managament and/or integration of ICT related services where the contracting authority's existing arrangements are either transferred or due to expire and also interim services to provided to both the primary schools (and other educational establishments) and to the existing school buildings during the construction phase.

Further information in relation to the above can be found in the Descriptive Document.
II.1.6)Common procurement vocabulary (CPV):
50300000, 72100000, 72200000, 72220000, 72227000, 72228000, 72314000, 72315000, 72250000, 32235000, 72253000, 72251000, 72254000, 72263000, 72260000, 72110000, 45314000, 51000000, 51600000, 72225000, 72500000, 72514300, 51611100, 72268000, 48000000.
II.1.7)Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8)Division into lots:
No.
II.1.9)Variants will be accepted:
No.
II.2)QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)Total quantity or scope:
The potential value of the provision of the ICT Managed Services is 12 000 000 GBP. This figure is based upon the total potential value of the following components which comprise the overall package:

1. The estimated value of BSF ICT is in the region of 9 300 000 GBP;

2. The estimated value of ICT Primary is in the region of 2 000 000 GBP;

3. The estimated value for ICT solutions at leisure facilities is in the region of 300 000 GBP;

4. The value and scope of any additional services will be explored with bidders throughout the procurement and may be assessed through a new project approval procedure after the conclusion of the contracts. The potential exists for the provision of ICT services to a wider audience including other education and community users and the contracting authority. The value of these services will be in addition to the above figure, but cannot be confirmed at the present time.
II.2.2)Options:
Yes.

Description of these options: The contract between the selected bidder and the contracting authority will be for a period of 5 years with an option to extend (exercisable during the initial 5 year term) for a further 5 years. The contracting authority estimates that the duration of the contract will be for the time period set out at II.3 below.

Provisional timetable for recourse to these options: in months: 60 (from the award of the contract).

Number of possible renewals: 1

in the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts: in months: 60 (from the award of the contract).
II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Starting: 13.4.2011. Completion: 13.4.2016.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1)CONDITIONS RELATING TO THE CONTRACT
III.1.1)Deposits and guarantees required:
The contracting authority reserves the right to require deposits, guarantees, bonds and other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
These will be detailed as the procurement process progresses. It is anticipated that payment will be based on performance based milestones and/or a payment mechanism.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The contracting authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions to which the performance of the contract is subject:
Yes.

Under this project the contractor and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training (including the provision of apprenticeships) and supply chain initiatives. Accordingly, contract performance may relate in particular to social and environmental conditions.
III.2)CONDITIONS FOR PARTICIPATION
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: In accordance with Articles 45 to 50 of Directive 2005/18/EC and Regulations 23 to 25 of the Public contracts regulations 2006 and as set out in the pre qualification questionnaire available from the address in Annex A.1.
III.2.2)Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public contracts regulations 2006 and as set out in the pre qualification questionnaire available from the address in Annex A.1.

Minimum level(s) of standards possibly required: As set out in the pre qualification questionnaire.
III.2.3)Technical capacity:
Information and formalities necessary for evaluating if requirements are met:

In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulations 25 of the Public contracts regulations 2006 and as set out in the pre qualification questionnaire available from the address in Annex A.1.

Minimum level(s) of standards possibly required:

As set out in the pre qualification questionnaire.
III.2.4)Reserved contracts:
No.
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reserved to a particular profession:
No.
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
Yes.

SECTION IV: PROCEDURE

IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedure:
Competitive dialogue.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
Envisaged number of operators 3

Objective criteria for choosing the limited number of candidates: As set out in the pre qualification questionnaire which is available from the address in Annex A.1.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes.
IV.2)AWARD CRITERIA
IV.2.1)Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)An electronic auction will be used:
No.
IV.3)ADMINISTRATIVE INFORMATION
IV.3.1)File reference number attributed by the contracting authority:
NA.
IV.3.2)Previous publication(s) concerning the same contract:
No.
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Payable documents: no.
IV.3.4)Time-limit for receipt of tenders or requests to participate:
15.4.2010 - 12:00.

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates:

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:
English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender:

IV.3.8)Conditions for opening tenders:

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)THIS IS A RECURRENT PROCUREMENT:
No.
VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
No.
VI.3)ADDITIONAL INFORMATION:
North East Lincolnshire Borough Council is acting as lead contracting authority on behalf of the following contracting authorities (and their statutory successors and organisations created as a result of re-organisation or organisational changes): Partnerships for Schools of 33 Greycoat Street, London SW1P 2QF and the following School Governing Bodies and Diocesan Authorities: the Governing Body of Matthew Humberstone Church of England School, The Diocese of Lincoln, the Governing Body of St Mary's Catholic School, the Catholic Diocese of Nottingham, the Governing Body of Lisle Marsden CE Aided Primary School, the Governing Body of St Joseph's Catholic Primary School, the Governing Body of East Ravendale Church of England Primary School, the Governing Body of Canon Peter Hall Church of England Primary School, the Governing Body of Humberston Church of England Primary School, the Governing Body of St Peter's Church of England Primary School, the Governing Body of Stallingborough Church of England Primary School, the Trustees and the Governing Body of the joint church trust school St Andrews College to be established in the area of North East Lincolnshire and any academies foundation schools or trust schools which may be or are established in North East Lincolnshire; Learning and Skills Councils, Franklin College, Grimsby Institute of Further and Higher Education, Local Health Organisations and other publicly funded bodies partnering with the authority in the delivery of the ICT Services. Partnerships for Schools is the non departmental public body established by the Department of Education and Skills (now Department of Children Schools and Families) to implement the BSF initative. More information is available from www.partnershipsforschools.org.uk [5].

Section IV.3.3 - The PQQ and Descriptive document and the Ebox details are available upon request from the address specified in Annexe A.I from the date of despatch of this notice. Section IV.3.4 -Expressions of interest must be by way of completion and return of the PQQ by the date and time specified in Section IV.3.4.

Section IV.3.4 - Economic Operators wishing to participate should obtain a pre qualification questionnaire from the address specified in Annexe A.I, complete it and return it to the address in Annexe A.III by the date and time specified in Section IV.3.4.

Parties expressing an interest in and/or tendering to the contracting authority in respect of the ICT Managed Service shall do so at their own costs. The contracting authority shall in no circumstances be responsible for the costs of parties expressing an interest in and/or tendering including but not limited to circumstances where the procurement process is cancelled for whatever reason whatsoever.

Bidders should note that the Transfer of undertakings (protection of employment) regulations 2006 may apply to this opportunity.
VI.4)PROCEDURES FOR APPEAL
VI.4.1)Body responsible for appeal procedures:
North East Lincolnshire Borough Council, Municipal Offices, Town Hall Square, Grimsby DN31 1HU, UNITED KINGDOM.
VI.4.2)Lodging of appeals:
Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (Information about contract award procedures and the application of standstill period prior to contract award), Regulation 32A (Standstill period) and part 9 of the public contracts regulations and in accordance with any applicable provisions of any other EU directives and/or regulations.

VI.4.3)Service from which information about the lodging of appeals may be obtained:

VI.5)DATE OF DISPATCH OF THIS NOTICE:
8.3.2010.