Tender: UK-Newcastle upon Tyne: graphic design services

UK-Newcastle upon Tyne: graphic design services

2010/S 48-071124

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

I.1)NAME, ADDRESSES AND CONTACT POINT(S):
Newcastle University, Purchasing Services, 1 Park Terrace, Contact: https://www.ncl-tenders.co.uk/suppliers [1], Attn: Dave Anderson, Newcastle upon Tyne NE1 7RU, UNITED KINGDOM. Tel. +44 1912225360. E-mail: Dave.Anderson@ncl.ac.uk [2]. Fax +44 1912228845.

Internet address(es):

General address of the contracting authority: www.ncl.ac.uk [3].

Address of the buyer profile: https://www.ncl-tenders.co.uk/suppliers [4].

Further information can be obtained at: As in above-mentioned contact point(s).

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).

Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).
I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Other: Education.

Education.

The contracting authority is purchasing on behalf of other contracting authorities: no.

SECTION II: OBJECT OF THE CONTRACT

II.1)DESCRIPTION
II.1.1)Title attributed to the contract by the contracting authority:
Provision of graphic design services for Newcastle University core printed recruitment and corporate publications.
II.1.2)Type of contract and location of works, place of delivery or of performance:
Services.

Service category: No 15.

Main place of performance: Newcastle University, Newcastle upon Tyne.

NUTS code: UKC22.
II.1.3)The notice involves:
The establishment of a framework agreement.
II.1.4)Information on framework agreement:
Framework agreement with several operators.

Number of participants to the framework agreement envisaged: 6.

Duration of the framework agreement: Duration in months: 22.

Estimated total value of purchases for the entire duration of the framework agreement:

Estimated value excluding VAT: 300 000 GBP.
II.1.5)Short description of the contract or purchase(s):
Expressions of interest are invited from suppliers wishing to be considered to provide graphic design services for Newcastle Universitys core printed recruitment and corporate publications.
II.1.6)Common procurement vocabulary (CPV):
79822500, 22100000.
II.1.7)Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8)Division into lots:
No.
II.1.9)Variants will be accepted:
No.
II.2)QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)Total quantity or scope:
Expressions of interest are invited from suppliers wishing to be considered to provide graphic design services for Newcastle Universitys core printed recruitment and corporate publications. The following categories of graphic design services are excluded from this tender: graphic design for the web; PR campaign and advertising work; graphic design consultancy and brand architecture, graphic design for specialist scientific, engineering, humanities and medical publicity.
II.2.2)Options:
Yes.

Description of these options: Two 12 month extension options are reserved upon completion of the initial 24 month contract.

Provisional timetable for recourse to these options: in months: 22 (from the award of the contract).

Number of possible renewals: 2.
II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Starting: 2.8.2010. Completion: 31.5.2012.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1)CONDITIONS RELATING TO THE CONTRACT
III.1.1)Deposits and guarantees required:
A parent company guarantee may be required depending on the status of the supplier.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
As detailed in the tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several Liability.
III.1.4)Other particular conditions to which the performance of the contract is subject:
No.
III.2)CONDITIONS FOR PARTICIPATION
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: As detailed in the prequalification questionnaire.
III.2.2)Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: As detailed in the prequalification questionnaire.
III.2.3)Technical capacity:
Information and formalities necessary for evaluating if requirements are met:

As detailed in the prequalification questionnaire.
III.2.4)Reserved contracts:
No.
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reserved to a particular profession:
No.
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
No.

SECTION IV: PROCEDURE

IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedure:
Restricted.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 8. Maximum number: 10

Objective criteria for choosing the limited number of candidates: Criteria as detailed with the prequalification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no.
IV.2)AWARD CRITERIA
IV.2.1)Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)An electronic auction will be used:
No.
IV.3)ADMINISTRATIVE INFORMATION
IV.3.1)File reference number attributed by the contracting authority:
NU/0387.
IV.3.2)Previous publication(s) concerning the same contract:
No.
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents: 5.4.2010 - 12:00.

Payable documents: no.
IV.3.4)Time-limit for receipt of tenders or requests to participate:
9.4.2010 - 12:00.
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates:
8.5.2010.
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:
English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender:

IV.3.8)Conditions for opening tenders:
Date: 18.6.2010 - 12:00.

Place: Procurement Services, Newcastle University.

Persons authorised to be present at the opening of tenders: no.

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)THIS IS A RECURRENT PROCUREMENT:
No.
VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
No.
VI.3)ADDITIONAL INFORMATION:
In order to participate you will need to register on our e-tendering system Due North at: https://www.ncl-tenders.co.uk/suppliers [5].

You then have to register interest against the tender, download the documents, then complete and return the documents along with any supporting documents/information.

Supplier user guides are available on the screen that this link takes you to or by clicking on the help icon in the top right hand section of the screen. The two most appropriate are probably 'How to do Business' to guide you through the registration process, and 'Tender Response Process' to access the documents and submit your response.

For information, this contract is registered against category 10020000 - Printing - External Design and Artwork.
VI.4)PROCEDURES FOR APPEAL

VI.4.1)Body responsible for appeal procedures:

VI.4.2)Lodging of appeals:
Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address in section I.1.

VI.4.3)Service from which information about the lodging of appeals may be obtained:

VI.5)DATE OF DISPATCH OF THIS NOTICE:
5.3.2010.