UK-Stafford: emergency lighting equipment

2010/S 48-071117

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

• I.1)NAME, ADDRESSES AND CONTACT POINT(S):

  Staffordshire County Council, Wedgwood Building, Tipping Street, Attn: Matthew Sutton, Stafford ST16 2DH, UNITED KINGDOM. E-mail: matthew.sutton@staffordshire.gov.uk [1]. Fax +44 1785854660.

  Internet address(es):

  General address of the contracting authority: http://www.staffordshire.gov.uk/business/procurement/scc/staffspurchasin... [2].

  Further information can be obtained at: AI.1.

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As I.1.

  Tenders or requests to participate must be sent to: As I.1.

• I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

  Regional or local authority.

  General public services.

  The contracting authority is purchasing on behalf of other contracting authorities: no.

SECTION II: OBJECT OF THE CONTRACT

• II.1)DESCRIPTION
• II.1.1)Title attributed to the contract by the contracting authority:

  PC293: servicing and maintenance of automatic and manual fire alarm systems and emergency lighting systems.

• II.1.2)Type of contract and location of works, place of delivery or of performance:

  Services.

  Service category: No 12.

  Main place of performance: Staffordshire.

  NUTS code: UKG24.

• II.1.3)The notice involves:

  A public contract.

II.1.4)Information on framework agreement:

• II.1.5)Short description of the contract or purchase(s):

  This contract is for the servicing and maintenance of Automatic and manual fire alarm systems and also emergency lighting systems within all establishments under the administration of Staffordshire County Council. These properties include education, social services, library, Police and Fire Authority properties.

  The contract shall be for the provision of all labour, material, transport etc for the servicing and maintenance of automatic and manual fire alarm systems and emergency lighting and associated battery systems within establishments under the administration of Staffordshire County Council. All works to be carried out in accordance with the current British Standards including BS 5839 and BS5266 and the requirements of Staffordshire County Councils tender specifications.

  Important note.

  The participation and process for this tender will be via the electronic tendering portal located at www.staffordshire.alito.co.uk [3]. Please ensure you also refer to section VI.3 of this notice.

  All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.

  How to register: -.

  1. Instructions at http//www.staffordshire.gov.uk/business/

  Procurement/etendering/.

  2. Follow the link to Proactis E-Tendering (http://www.staffordshire.alito.co.uk [4]). On the main page click SUPPLIERS then (new user) register links.

  3. Complete the self-registration questions and click the Register button.

  4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).

  5. Confirm the authentication and then login into Proactis suppliers-side.

  6. Search the bulletin board for the tender(s) using key words, search criteria etc.

  7. Once found, click on the (blue) contract title to register interest against an active tender.

  8. Click the register button and then continue.

  9. The tender will now be in the my tenders profile area on the main menu.

  10. Find the read me first document and continue with managing the tender.

  If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to sp@staffordshire.gov.uk [5].

• II.1.6)Common procurement vocabulary (CPV):

  31518200, 31625200, 31620000, 50000000.

• II.1.7)Contract covered by the Government Procurement Agreement (GPA):

  Yes.

• II.1.8)Division into lots:

  No.

• II.1.9)Variants will be accepted:

  No.

• II.2)QUANTITY OR SCOPE OF THE CONTRACT
• II.2.1)Total quantity or scope:

  This contract is for the servicing and maintenance of Automatic and Manual Fire Alarm systems and also Emergency Lighting systems within all establishments under the administration of Staffordshire County Council. These properties include Education, Social Services, Library, Police and Fire Authority properties.

  The contract shall be for the provision of all labour, material, transport etc for the servicing and maintenance of automatic and manual fire alarm systems and emergency lighting and associated battery systems within establishments under the administration of Staffordshire County Council. All works to be carried out in accordance with the current British Standards including BS 5839 and BS5266 or equivalent and the requirements of Staffordshire County Councils tender specifications.

  <b>Contract duration 1.12.2010 - 30.11.2012(plus 2x12 month options to extend)</b>.

  Estimated value excluding VAT:

  Range: between 1 500 000 and 1 600 000 GBP.

• II.2.2)Options:

  Yes.

  Description of these options: 1.12.2010 - 30.11.2012 (plus 2 x 12month options to extend at the sole discretion of Staffordshire County Council- therefore options maybe exercised for the period 1.12.2012 - 30.11.2013 and 1.12.2013 - 30.11.2014)

  Provisional timetable for recourse to these options: in months: 18 (from the award of the contract).

• II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

  Starting: 1.12.2010. Completion: 30.11.2012.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

• III.1)CONDITIONS RELATING TO THE CONTRACT

III.1.1)Deposits and guarantees required:

• III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

  Payments may be made the following acceptance by the banking agents of the County Council.

• III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

  No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.

• III.1.4)Other particular conditions to which the performance of the contract is subject:

  Yes.

  Information and formalities necessary for evaluating if requirements are met.

  Any tender may be rejected from a company/organisation who interalia:

  (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

  (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

  (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

  (d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;

  (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

  (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

  (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

  (h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

  (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1997 and Article 3(1) of Council Joint Action 98/742/JHA respectively;

  (j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

  (k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

  Please refer to Regulation no 23 of the Public Procurement Regulations 2006 (SI No 5) for additional rejection criteria (see link).

  http://www.opsi.gov.uk/si/si2006/20060005.htm [6]

  Staff performing the contract will be required to have in place by the start date of the contract enhanced CRB disclosures.

• III.2)CONDITIONS FOR PARTICIPATION

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

• III.2.2)Economic and financial capacity:

  Information and formalities necessary for evaluating if requirements are met: Financial checks will be undertaken for economic operators using the Councils current financial assessors n2check (www.n2check.com [7]). Economic operators will be assessed according to the level of risk stipulated by n2checkEconomic . Any Economic Operator being given an above average or worse risk rating may be disqualified.

  Minimum level(s) of standards possibly required: Information and formalities necessary for evaluating if requirements are met:

  The organisation should hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract.

  Public liability - 5 000 000 GBP.

  Employers liability - 10 000 000 GBP.

  Professional indemnity - 2 000 000 GBP.

  Failure to achieve or agree to this may lead to disqualification.

• III.2.3)Technical capacity:

  Information and formalities necessary for evaluating if requirements are met:

  The requirements for minimum economic, financial and technical capacity will be included in the tender documents.

  Minimum level(s) of standards possibly required:

  The County Council absolutely require the following:

  Accredited to either Loss Prevention Certification Board (LPCB), Fire Industry Association (FIA) or British Approvals for Fire Equipment (BAFE) or equivalent.

  Qualified to the minimum levels below:

  * City and Guilds electrical qualification or equivalent.

  Essential for working on electrical equipment including mains fed emergency lighting installations.

  — Recognised fire industry qualification (e.g. BFPSA, BS5839, etc) or equivalent.

  Essential for service and maintenance of fire alarm systems.

  Accredited NICEIC (National Inspection Council for Electrical Installation Contractors) or ECA (Electrical Contractors Association) contractor or equivalent.

  Compliance with Regulation 23 of the Public Contract Regulations 2006 (see section III.1.4).

  Evidence of experience of delivery of services which are the same or similar in size and nature as to those specified.

  Scored criteria and pass/fail requirements as detailed below:

  Eligibility of Organisation - Fail on unlawful actions.

  Economic and Financial Standing - Fail on above average risk rating on financial checks.

  Technical and Service Capacity - Fail if questions not answered in full.

  Health and Safety Policy - Fail if no policy in place or question 3 fail on >2, question 4 fail on>1 and question 5 fail on>1.

  Insurance Certification - Fail if unable to meet minimum insurance levels.

  CRB requirements - Fail if unable to meet CRB requirements.

  References - Fail if no references supplied.

  The above pass/fail criteria (see pqq documentation for further details) is also in addition to scored criteria presented in the PQQ questionnaire documents.

• III.2.4)Reserved contracts:

  No.

• III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
• III.3.1)Execution of the service is reserved to a particular profession:

  No.

• III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

  No.

SECTION IV: PROCEDURE

• IV.1)TYPE OF PROCEDURE
• IV.1.1)Type of procedure:

  Restricted.

• IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:

  Envisaged number of operators 5

  Objective criteria for choosing the limited number of candidates: Compliance review (pass / fail).

  Economic and financial standing (pass / fail).

  Health and safety (3 questions pass / fail).

  Technical & ability (3 questions pass/ fail).

  Technical capacity (100 %).

  Total: 100 %.

• IV.1.3)Reduction of the number of operators during the negotiation or dialogue:

  Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no.

• IV.2)AWARD CRITERIA
• IV.2.1)Award criteria:

  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

• IV.2.2)An electronic auction will be used:

  No.

• IV.3)ADMINISTRATIVE INFORMATION
• IV.3.1)File reference number attributed by the contracting authority:

  PC293.

• IV.3.2)Previous publication(s) concerning the same contract:

  No.

• IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

  Payable documents: no.

• IV.3.4)Time-limit for receipt of tenders or requests to participate:

  7.4.2010 - 12:00.

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates:

• IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:

  English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender:

• IV.3.8)Conditions for opening tenders:

  Place: Staffordshire procurment offices.

  Persons authorised to be present at the opening of tenders: yes.

  Attendance is limited to members of the authority's staff.

SECTION VI: COMPLEMENTARY INFORMATION

• VI.1)THIS IS A RECURRENT PROCUREMENT:

  Yes.

  Estimated timing for further notices to be published: 18 months (if option to extend is not exercised) or 40 months (if both options to extend are exercised).

• VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

  No.

• VI.3)ADDITIONAL INFORMATION:

  This is an electronic tender.

  All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.

  How to register: -.

  1. Instructions at http//www.staffordshire.gov.uk/business/

  Procurement/etendering/.

  2. Follow the link to Proactis E-Tendering (http://www.staffordshire.alito.co.uk [8]). On the main page click SUPPLIERS then (new user) REGISTER links.

  3. Complete the self-registration questions and click the Register button.

  4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).

  5. Confirm the authentication and then login into Proactis suppliers-side.

  6. Search the bulletin board for the tender(s) using key words, search criteria etc.

  7. Once found, click on the (blue) contract title to register interest against an active tender.

  8. Click the register button and then continue.

  9. The tender will now be in the my tenders profile area on the main menu.

  10. Find the read me first document and continue with managing the tender.

  If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to sp@staffordshire.gov.uk [9].

• VI.4)PROCEDURES FOR APPEAL
• VI.4.1)Body responsible for appeal procedures:

  As I.1 and VI.4.2.

  Body responsible for mediation procedures:

• VI.4.2)Lodging of appeals:

  Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

• VI.4.3)Service from which information about the lodging of appeals may be obtained:

  As I.1 and VI.4.2.

• VI.5)DATE OF DISPATCH OF THIS NOTICE:

  5.3.2010.