UK-London: transport tickets

2009/S 17-024426

CONTRACT NOTICE – UTILITIES

Services

SECTION I: CONTRACTING ENTITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S):

Address: Organisation: London Bus Services Limited,

Palestra, 7th Floor, 197 Blackfriars Road

, Attn: Mark Glynn, Country code: UK-London Postal code: SW1H 0TL. E-mail: MarkGlynn@tfl.gov.uk.

Internet address(es):

General address of the contracting entity: www.tfl.gov.uk.

Address of the buyer profile: www.tfl.bravosolution.com.

Further information can be obtained at: As in above-mentioned contact point(s).

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).

Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).

I.2) MAIN ACTIVITY OR ACTIVITIES OF THE CONTRACTING ENTITY:

Urban railway, tramway, trolleybus or bus services.

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting entity:

Roadside Ticket Machine Services, Support, Maintenance & supply of additional Machines.

II.1.2) Type of contract and location of works, place of delivery or of performance:

Services.

Service category: No 27.

Main place of performance: London, England.

NUTS code: Location: "UNITED KINGDOM">UK.

II.1.3) The notice involves:

A public contract.

II.1.4) Information on framework agreement:
II.1.5) Short description of the contract or purchase(s):

London Bus Services Limited [LBSL] is a subsidiary of Transport for London [TfL], and currently operates some 1143 Roadside Ticket Machines [RTMs] in London, which are provided, installed, maintained and operated for LBSL under a contract that expires in October 2009; LBSL is seeking a service provider for a replacement contract for this work for a three year period, with two options, exercised at the sole discretion of TfL, to extend the contract for up to another two years per extension.

TfL wishes to continue to use the current machines, which are Almex 'Accent' ticket machines, supplied between 1999 and 2006. The scope of the RTM contract will include a comprehensive service covering supply, installation, relocation, removal, storage and disposal of RTMs and enclosures (including relevent permissions, site works etc.); supply of consumables; maintenance and support of machines; revenue collection and management; supply of management information; development of enhanced machine capability and modification of existing and new machines, and identification and implementation of initiatives to improve the service and value for money to LBSL, customers and stakeholders.

II.1.6) Common procurement vocabulary (CPV):

CPV code: "Transport tickets">34980000 , CPV code: "Public road transport services">60112000 .

II.1.7) Contract covered by the Government Procurement Agreement (GPA):

No.

II.1.8) Division into lots:

No.

II.1.9) Variants will be accepted:

Yes.

II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:

Estimated value excluding VAT:

Range: between 13 000 000 and 15 000 000 GBP.

II.2.2) Options:

Yes.

Description of these options: The option to extend the duration of the contract at the authorities discretion up to a maximum of a further 4 years.

II.3) DURATION OF THE CONTRACT OR TIME LIMIT FOR COMPLETION:

Duration in months: 36 (from the award of the contract).

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:

The awarding authority's requirments will be set out in the Invitation to Negotiate Document.

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

To be determined. These will be set out in the Invitation to Negotiate documentation.

III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded:

Any contract(s) entered into must be by a single legal entity on behalf of the sucessful bidder.

III.1.4) Other particular conditions to which the performance of the contract is subject:

Yes.

Ensuring the health and safety of employees;

Compliance with data protection and freedom of information.

— Supporting relevant parts of the TfL Responsible Procurement Policy http://www.tfl.gov.uk/assets/downloads/businessandpartners/GLA_Responsible_Procurement_Policy.pdf.

III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Information and formalities necessary for evaluating if requirements are met: Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once) Browse to the eSourcing Portal - Click the 'Click here to register' link Accept the terms and conditions and click 'continue' Enter your correct business and user details - Note the username you chose and click 'Save' when complete You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender Login to the portal with the username/password Click the 'Open Access PQQs' link. (These are Pre-Qualification Questionnaires open to any registered supplier) Click on the relevant PQQ to access the content. Click the 'Express Interest' button in the 'Actions' box on the left-hand side of the page. This will move the PQQ into your 'My PQQs' page. (This is a secure area reserved for your projects only) Click on the PQQ code, you can now access any attachments by clicking the 'Settings and Buyer Attachments' in the 'Actions' box

3. Responding to the tender You can now choose to 'Reply' or 'Reject' (please give a reason if rejecting) You can now use the ‘Messages' function to communicate with the buyer and seek any clarification Note the deadline for completion, then follow the onscreen instructions to complete the PQQ There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2) Economic and financial capacity:

Interested parties will be required to undergo assessment via pre-qualification questionnaire which will include a variety of criteria, including technical and economic.

III.2.3) Technical capacity:

Information and formalities necessary for evaluating if requirements are met: Interested parties will be required to undergo assessment via pre-qualification questionnaire which will include a variety of criteria, including technical and economic.

III.2.4) Reserved contracts:

No.

III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reservedto a particular profession:
III.3.2) Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service:

Yes.

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:

Negotiated

Candidates have already been selected: no.

IV.2) AWARD CRITERIA
IV.2.1) Award criteria:

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate.

IV.2.2) An electronic auction will be used:

No.

IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting entity:

PRO 1626.

IV.3.2) Previous publication concerning the same contract:

No.

IV.3.3) Conditions for obtaining specifications and additional documents:

Payable documents: no.

IV.3.4) Time limit for receipt of tenders or requests to participate:

23.2.2009 - 12:00.

IV.3.5) Language(s) in which tenders or requests to participate may be drawn up:

English.

IV.3.6) Minimum time frame during which the tenderer must maintain the tender:
IV.3.7) Conditions for opening tenders:

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT:

No.

VI.2) CONTRACT(S) RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY COMMUNITY FUNDS:

No.

VI.3) ADDITIONAL INFORMATION:

The procurement process is being conducted on behalf of Transport for London (TfL). TfL is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services supplies or works may be provided to TfL and/or its subsidiaries and/or the GLA or any other authority that is subject to the requirements of either EU directive 2004/17/EC or 2004/18/EC. Any part of TfL and/or any of its subsidiaries may award Contract(s). The Awarding Authority reserves the right to withdraw from the procurement process and may award a contract(s) in whole, in part, or not at all as a result of the competition called for by this notice and the Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in sterling and all payments made under the contract will be in sterling. LBSL and/or tfL and/or any subsidiary of TfL or the GLA may interview any or all companies who express an interest for tendering for this work. If and when this requirement is offered to tender, it may be done in whole or in part via electronic means using the Internet, and may also be through the medium of an electronic reverse auction. TfL is acting as a central purchasing body on behalf of itself, all members of the TfL group of companies and the Greater London Authority and its other functional bodies (currently London Development Agency, the Metropolitan Police, the London Fire and Emergency Planning Authority). Any of these bodies that identify a need for similar services may award a contract to the successful bidder substantially on the terms of the contract awarded by TfL (if any). TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the policy can be found on the publications page of the Transport for London website, accessible via the following link: GLA Responsible Procurement Policy (PDF 87KB). Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:
VI.4.2) Lodging of appeals:

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1. If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 n° 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the Sheriffs Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.

VI.4.3) Service from which information about the lodging of appeals may be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE:

23.1.2009.