United Kingdom - Elstead, Godalming: Food, beverages, tobacco and related products

Main activities: 
Education
Type: 
NOTICE_UUID
Type of contract: 
SUPPLIES
Market: 
SUPPLIES
Bid type: 
Submission for all lots
Awarding procedure: 
Open procedure
Award criteria: 
The most economic tender
Published: 
Thursday, January 4, 2018
Tender cycle: 
Tender ID: 
2018/S 002-001326

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses
University of Birmingham C/O Pelican Procurement Services
Ash House, Tanshire Park, Shackleford Road
Elstead, Godalming
GU8 6LB
United Kingdom
Contact person: Kim Nailor
Telephone: +44 1252705234
E-mail: kim.nailor@pelicanprocurement.co.uk
Fax: +44 1252705249
NUTS code: UK

Internet address(es):

Main address: www.pelicanprocurementservices.co.uk

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA5885

I.2)

Joint procurement
The contract is awarded by a central purchasing body

I.3)

Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.mytenders.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)

Type of the contracting authority
Regional or local authority

I.5)

Main activity
Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title:

Supply of groc, meat, F and V, dairy, sand.s, wines and spirits, soft drinks, disposables and snacks

II.1.2)

Main CPV code
15000000

II.1.3)

Type of contract
Supplies

II.1.4)

Short description:

Supply and distribution of food, drinks and non-food products.

II.1.5)

Estimated total value
Value excluding VAT: 2 718 917.00 GBP

II.1.6)

Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lots 1, 2 and 3.

II.2)

Description

II.2.1)

Title:

Grocery - ambient

Lot No: 1

II.2.2)

Additional CPV code(s)
15890000
15800000
15893100
15894000

II.2.3)

Place of performance
NUTS code: UKG31
Main site or place of performance:

The University of Birmingham.

Edgbaston.

Birmingham B15 2TT.

II.2.4)

Description of the procurement:

Supply of grocery - ambient products.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Delivery & Service / Weighting: 20
Quality criterion - Name: Product Range / Weighting: 20
Price - Weighting: 60

II.2.6)

Estimated value
Value excluding VAT: 363 581.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Additional 12 months extension.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Products can be added or removed throughout the term of the contract.

II.2.12)

Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

II.2)

Description

II.2.1)

Title:

Grocery - chilled

Lot No: 2

II.2.2)

Additional CPV code(s)
15800000
15000000
15550000

II.2.3)

Place of performance
NUTS code: UKG31
Main site or place of performance:

The University of Birmingham.

Edgbaston.

Birmingham B15 2TT.

II.2.4)

Description of the procurement:

Supply of grocery - chilled products.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Delivery & Service / Weighting: 20
Quality criterion - Name: Product Range / Weighting: 20
Price - Weighting: 60

II.2.6)

Estimated value
Value excluding VAT: 84 437.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend contract for 12 months.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Products can be added or removed throughout the duration of the contract.

II.2.12)

Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

II.2)

Description

II.2.1)

Title:

Grocery - frozen

Lot No: 3

II.2.2)

Additional CPV code(s)
15311000
15331170
15896000

II.2.3)

Place of performance
NUTS code: UKG31
Main site or place of performance:

The University of Birmingham.

Edgbaston.

Birmingham B15 2TT.

II.2.4)

Description of the procurement:

Supply of grocery - frozen products.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Delivery & Service / Weighting: 20
Quality criterion - Name: Product Range / Weighting: 20
Price - Weighting: 60

II.2.6)

Estimated value
Value excluding VAT: 334 513.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend contract for 12 months.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Products can be added or removed throughout the term of the contract.

II.2.12)

Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

II.2)

Description

II.2.1)

Title:

Dairy

Lot No: 6

II.2.2)

Additional CPV code(s)
15500000
15550000

II.2.3)

Place of performance
NUTS code: UKG31
Main site or place of performance:

University of Birmingham Edgbaston Birmingham B15 2TT.

II.2.4)

Description of the procurement:

Supply of dairy products.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Delivery & Service / Weighting: 20
Quality criterion - Name: Product Range / Weighting: 15
Quality criterion - Name: Product Sampling / Weighting: 5
Price - Weighting: 60

II.2.6)

Estimated value
Value excluding VAT: 114 911.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract for 12 months.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Products can be added or removed throughout the term of the contract.

II.2.12)

Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

II.2)

Description

II.2.1)

Title:

Sandwiches

Lot No: 7

II.2.2)

Additional CPV code(s)
15811510
15811511

II.2.3)

Place of performance
NUTS code: UKG31
Main site or place of performance:

University of Birmingham Edgbaston Birmingham B15 2TT.

II.2.4)

Description of the procurement:

Supply of sandwiches.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Delivery & Service / Weighting: 15
Quality criterion - Name: Product Range / Weighting: 15
Quality criterion - Name: Product Sampling / Weighting: 15
Price - Weighting: 55

II.2.6)

Estimated value
Value excluding VAT: 472 084.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract for 12 months.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Products can be added or removed throughout the term of the contract.

II.2.12)

Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

II.2)

Description

II.2.1)

Title:

Wines and spirits

Lot No: 8

II.2.2)

Additional CPV code(s)
15910000
24322500

II.2.3)

Place of performance
NUTS code: UKG31
Main site or place of performance:

University of Birmingham Edgbaston Birmingham B15 2TT.

II.2.4)

Description of the procurement:

Supply of wines and spirits.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Delivery & Service / Weighting: 15
Quality criterion - Name: Product Range / Weighting: 10
Quality criterion - Name: Product Sampling / Weighting: 5
Price - Weighting: 70

II.2.6)

Estimated value
Value excluding VAT: 240 551.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract for 12 months.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Products can be added or removed throughout the term of the contract.

II.2.12)

Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

II.2)

Description

II.2.1)

Title:

Soft drinks

Lot No: 9

II.2.2)

Additional CPV code(s)
15982000

II.2.3)

Place of performance
NUTS code: UKG31
Main site or place of performance:

University of Birmingham Edgbaston Birmingham B15 2TT.

II.2.4)

Description of the procurement:

Supply of soft drinks.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Delivery & Service / Weighting: 15
Quality criterion - Name: Product Range / Weighting: 10
Quality criterion - Name: Product Sampling / Weighting: 5
Price - Weighting: 70

II.2.6)

Estimated value
Value excluding VAT: 202 524.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract for 12 months.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Products can be added or removed throughout the term of the contract.

II.2.12)

Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

II.2)

Description

II.2.1)

Title:

Non-food and disposables

Lot No: 10

II.2.2)

Additional CPV code(s)
33772000
39222100
39222110
18424300

II.2.3)

Place of performance
NUTS code: UKG31
Main site or place of performance:

University of Birmingham Edgbaston Birmingham B15 2TT.

II.2.4)

Description of the procurement:

Supply of non-food and disposables.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Delivery & Service / Weighting: 15
Quality criterion - Name: Product Range / Weighting: 10
Quality criterion - Name: Product Sampling / Weighting: 5
Price - Weighting: 70

II.2.6)

Estimated value
Value excluding VAT: 208 445.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract for 12 months.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Products can be added or removed throughout the term of the contract.

II.2.12)

Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

II.2)

Description

II.2.1)

Title:

Fresh meat

Lot No: 4

II.2.2)

Additional CPV code(s)
15110000
15119000

II.2.3)

Place of performance
NUTS code: UKG31
Main site or place of performance:

University of Birmingham Edgbaston Birmingham B15 2TT.

II.2.4)

Description of the procurement:

Supply of fresh meat products.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Delivery & Service / Weighting: 20
Quality criterion - Name: Product Range / Weighting: 15
Quality criterion - Name: Product Sampling / Weighting: 5
Price - Weighting: 60

II.2.6)

Estimated value
Value excluding VAT: 266 054.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract for 12 months.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Products can be added or removed throughout the term of the contract.

II.2.12)

Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

This lot requires a second delivery - see the tender doc for further info.

II.2)

Description

II.2.1)

Title:

Fruit and vegetables

Lot No: 5

II.2.2)

Additional CPV code(s)
03220000

II.2.3)

Place of performance
NUTS code: UKG31
Main site or place of performance:

University of Birmingham Edgbaston Birmingham B15 2TT.

II.2.4)

Description of the procurement:

Supply of fruit and veg.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Delivery & Service / Weighting: 20
Quality criterion - Name: Product Range / Weighting: 15
Quality criterion - Name: Product Sampling / Weighting: 5
Price - Weighting: 60

II.2.6)

Estimated value
Value excluding VAT: 313 973.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract for 12 months.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Products can be added or removed throughout the term of the contract.

II.2.12)

Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

This lot requires a second delivery - see the tender doc for further info.

II.2)

Description

II.2.1)

Title:

Confectionery and snacks

Lot No: 11

II.2.2)

Additional CPV code(s)
15842000
15312400
15894400

II.2.3)

Place of performance
NUTS code: UKG31
Main site or place of performance:

University of Birmingham.

Edgbaston.

Birmingham B15 2TT.

II.2.4)

Description of the procurement:

Supply of confectionery and snacks.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Delivery & Service / Weighting: 20
Quality criterion - Name: Product Range / Weighting: 20
Price - Weighting: 60

II.2.6)

Estimated value
Value excluding VAT: 117 844.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract for 12 months.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Products can be added or removed throughout the term of the contract.

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)

Economic and financial standing
Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability
Selection criteria as stated in the procurement documents

III.1.5)

Information about reserved contracts

III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions:

III.2.3)

Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure
Open procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)

Information about electronic auction

IV.1.8)

Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

IV.2.2)

Time limit for receipt of tenders or requests to participate
Date: 01/02/2018
Local time: 10:00

IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)

Languages in which tenders or requests to participate may be submitted:
English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender
Duration in months: 24 (from the date stated for receipt of tender)

IV.2.7)

Conditions for opening of tenders
Date: 01/02/2018
Local time: 10:00
Place:

Pelican Procurement HO, Elstead, Surrey.

Information about authorised persons and opening procedure:

Kim Nailor MCIPS at given time above.

Section VI: Complementary information

VI.1)

Information about recurrence
This is a recurrent procurement: no

VI.2)

Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)

Additional information:

NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=206089.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:206089).

VI.4)

Procedures for review

VI.4.1)

Review body
Pelican Procurement Services
Ash House, Tanshire Park, Shackleford Road
Elstead, Godalming
GU8 6LB
United Kingdom
Telephone: +44 1252705234
Fax: +44 1252705249

Internet address:www.pelicanprocurementservices.co.uk

VI.4.2)

Body responsible for mediation procedures

VI.4.3)

Review procedure

VI.4.4)

Service from which information about the review procedure may be obtained

VI.5)

Date of dispatch of this notice:
02/01/2018
Low Value Tender: