United Kingdom - Bristol: Repair and maintenance services of helicopters

Main activities: 
Type of contract: 
Bid type: 
Submission for all lots
Awarding procedure: 
Restricted procedure
Award criteria: 
The most economic tender
Wednesday, August 30, 2017
Tender cycle: 
Tender ID: 
2017/S 165-340930

Contract notice


Directive 2009/81/EC

Section I: Contracting authority/entity


Name, addresses and contact point(s)

Ministry of Defence, Helicopters, Other
DE&S MoD Abbey Wood, Yew 0a, #1037
For the attention of: Andrea Cowan
BS34 8JH Bristol
United Kingdom
E-mail: andrea.cowan588@mod.uk

Internet address(es):

General address of the contracting authority/entity: www.haventgotone.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)


Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions


Main activity


Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract




Title attributed to the contract by the contracting authority:
P2 Maintenance for Puma Mk2 Helicopter.


Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Oxfordshire.

NUTS code UKJ14


Information on framework agreement


Information on framework agreement


Short description of the contract or purchase(s):
Repair and maintenance services of helicopters. P2 Maintenance to Puma Mk2 Helicopter in accordance with DAP 101C-0802-5A1 Master Maintenance Schedule.


Common procurement vocabulary (CPV)



Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract


This contract is divided into lots: no


Information about variants
Variants will be accepted: yes


Quantity or scope of the contract


Total quantity or scope:
Undertake up to 8 P2 maintenance activities as detailed in the DAP 101C-0802-5A1 Master Maintenance Schedule (the Authority will provide reasonable access to the Aircraft Documentation Set to the Contractor). A maximum of 2 P2 maintenance activities can only be conducted at any one time. All P2 maintenance activities are to be completed by 31.8.2018. Any let contract for this activity will have an option for further 8 P2 maintenance activities in the following 12-month period.

Undertake the inspections and/or remedial work identified in the concessions for the relevant aircraft (enclosures to be included). If, upon inspection, the condition of the individual aircraft differs to that recorded in the concession then the Authority are to be notified, noting that the decision to proceed with any required rectification work will be made by the Authority post dialogue with the Contractor.

Undertake any scheduled and/or unscheduled maintenance, and component replacements that occurs during the period that the aircraft are allotted to the Contractor.

Undertake any SI(T)s on the aircraft that are either issued by the Authority whilst the aircraft are undergoing the Depth maintenance or repeat SI(T)s that are due during the maintenance.

Completion of all relevant MOD F700 documentation for the maintenance activities undertaken and provide a final works report for each aircraft to the Authority upon completion of the Depth maintenance.

Update the aircraft's documentation on GOLDesp. (Suitable IT will be made available to the Contractor to allow updating of the aircraft's GOLDesp record; in addition the Authority can provide GOLDesp refresher training to maintain Contractor currency).

Update the MOD Form 700 as required, with relevant maintenance data performed under this amendment; including updating of F703 and F704 entries.

Removal of the engines. Scheduled maintenance of the engines would be undertaken by the Authority.

Undertake all maintenance for ground and air test activity IAW AP101C-0802-5B1 Flight Servicing Schedule. RAF Aircrew will conduct the ground and flight testing IAW AP101C-0802-5B1 Flight Test Schedule.

In addition, to the P2 maintenance activities and associated work, there may also be the option of embodying modifications onto the aircraft in conjunction with the Depth maintenance work. If the option for embodying modifications in parallel is taken, then the modifications will be defined and agreed with the Contractor on an aircraft by aircraft basis.

The Authority is prepared to provide Government Owned Facilities within the Puma Depth Support Hub (PDSH) at RAF Benson where the work can be undertaken. However the Contractor is to note that although his personnel working within PDSH are required to adhere to PDSH local procedures and within the boundaries between MAOS and MilCAM responsibilities they will not be under the day to day supervision of OC PDSH and will not be available to undertake work on or provide support to other activities within PDSH.

The Contractors response is to include a clear statement with regard to his intent as to where work will be undertaken — i.e. within PDSH (within the requirements detailed above) or at another location. Should the Contractor choose to take up the Authority's offer for GFF he is to confirm that he will comply with the above arrangements.

The Contractor is required to have the ability to transport Dangerous Goods by land, sea and air for the forward and reverse supply chains should they elect not to undertake work within PDSH. In addition, the aircraft will be available for collection/delivery from RAF Benson only. All spares will be available from RAF Benson. The Contractor will be responsible for transportation of all spares.

The Contractor will need to provide reasonable access for the Design Organisation (DO) to be able to undertake work on the Primary Structure of the aircraft and/or embodiment of DO specific modifications as required.

All contracted activities are to be in accordance with the Military Airworthiness Authority (MAA) Regulatory Articles (RAs). The contractor will have to provide Mil CAM access to their facilities and the aircraft with reasonable notice.

The contractor must comply with the Defence Logistic Framework policy for Material Accounting, Storage, Government Furnished Eqpt (DEFCON 694), etc.

Estimated value excluding VAT: 4 800 000 GBP


Information about options
Options: yes
Description of these options: Up to an additional 8 P2 maintenance activities.
Additional embodiment of modifications.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)


Information about renewals


Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information


Conditions relating to the contract


Deposits and guarantees required:


Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:


Legal form to be taken by the group of economic operators to whom the contract is to be awarded:


Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:


Information about security clearance:


Conditions for participation


Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC of the European Parliament and of the Council (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC of the European Parliament and of the Council (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.


Economic and financial ability


Technical and/or professional capacity


Information about reserved contracts


Conditions specific to services contracts


Information about a particular profession


Staff responsible for the execution of the service

Section IV: Procedure


Type of procedure


Type of procedure


Limitations on the number of operators who will be invited to tender or to participate


Reduction of the number of operators during the negotiation or dialogue


Award criteria


Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document


Information about electronic auction
An electronic auction has been used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.


Administrative information


File reference number attributed by the contracting authority:


Previous publication(s) concerning the same contract


Conditions for obtaining specifications and additional documents or descriptive document


Time limit for receipt of tenders or requests to participate
29.9.2017 - 12:00


Date of dispatch of invitations to tender or to participate to selected candidates


Language(s) in which tenders or requests to participate may be drawn up

Section VI: Complementary information


Information about recurrence
This is a recurrent procurement: no


Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no


Additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.


Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2017829-DCB-10918103.


Procedures for appeal


Body responsible for appeal procedures

Ministry of Defence, Helicopters, Other
#1037, MoD Abbey Wood
BS34 8JH Bristol
United Kingdom

Body responsible for mediation procedures

Ministry of Defence, Helicopters, Other
#1037, MoD Abbey Wood
BS34 8JH Bristol
United Kingdom


Lodging of appeals


Service from which information about the lodging of appeals may be obtained

Ministry of Defence, Helicopters, Other
BS34 8JH Bristol
United Kingdom


Date of dispatch of this notice:
Low Value Tender: