United Kingdom - Bristol: Repair and maintenance services of ships

Main activities: 
Dynamic purchasing system
Type of contract: 
Bid type: 
Submission for all lots
Awarding procedure: 
Restricted procedure
Award criteria: 
The most economic tender
Tuesday, August 29, 2017
Tender cycle: 
Tender ID: 
2017/S 164-338199

Contract notice


Directive 2014/24/EU

Section I: Contracting authority


Name and addresses
Ministry of Defence, Ships, Commercially Supported Shipping (CSS) Team
Ash 2a #3203, MOD Abbey Wood (South)
BS34 8JH
United Kingdom
Contact person: Mark Raven
E-mail: Mark.Raven101@mod.gov.uk
NUTS code: UKK11

Internet address(es):

Main address: www.contracts.mod.uk


Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.contracts.mod.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address


Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions


Main activity

Section II: Object


Scope of the procurement



CSS/0136- Thermographic Surveys for CSS Vessels.

Reference number: CSS/0136


Main CPV code


Type of contract


Short description:

The Authority has a potential requirement for a 4-year Framework agreement for Thermographic surveys on 13 Royal Fleet Auxiliary vessels and 8 small Royal Navy vessels. Part of the survey is to be conducted at sea to allow plant equipment to be fully loaded. Most surveys are to be conducted in the UK but a portion of these will be conducted abroad. The purpose of these surveys is to negate intrusive maintenance on various electrical switchgear, machinery plant equipment and allow the ship to meet SOLAS requirements.


Estimated total value
Value excluding VAT: 418 000.00 GBP


Information about lots
This contract is divided into lots: no






Additional CPV code(s)


Place of performance
NUTS code: UKK11
Main site or place of performance:

Bristol, City of.


Description of the procurement:

Thermographic surveys for early detection of defects that are visible only to the infra red spectrum is required to be conducted on 13 Royal Fleet Auxiliary vessels: — Fort Austin, Fort Rosalie, Fort Victoria, Cardigan Bay, Lyme Bay, Mounts Bay, ARGUS, Wave Knight, Wave Ruler, Tidespring Tiderace, Tidesurge, Tideforce

and on 8 Royal Navy (RN) Vessels: — HMS ECHO, HMS Enterprise, HMS Clyde, HMS Scott, HMS Protector, HMS Mersey, HMS Severn and HMS Tyne.

Surveys will be required annually for RFA vessels with a possible requirement for ad hoc surveys on RN vessels or RFA visits as and when based on the ships individual operational programmes. It will be usual for the survey to be conducted out at sea as well as alongside in Port. However due to operational reasons there maybe a requirement to conduct a survey totally in Port.

It is essential the Potential Provider is a member and meet the standards of the UKTA or its equivalent and embrace its doctrine with respect to accreditation for Thermographic Engineers. The Potential Provider shall make available an Engineer as and when a survey is required throughout the duration of the framework agreement.

No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.


Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents


Estimated value
Value excluding VAT: 418 000.00 GBP


Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no


Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10


Information about variants
Variants will be accepted: no


Information about options
Options: no


Information about electronic catalogues


Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no


Additional information

Security — Cyber Essentials — The Cyber Risk Level relating to this Contract is very low. It has been assessed in accordance with the Cyber Security Model. Risk Assessment Reference: RAR-RMH264MC

Contractors on Deployed Operations (CONDO) is applicable to this requirement.

Section III: Legal, economic, financial and technical information


Conditions for participation


Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Tenderers must meet the standards of the UKTA or equivalent.


Economic and financial standing
List and brief description of selection criteria:

The estimated annual contract value is 104 000 GBP. If the estimated annual contract value is greater than 40 % of the supplier's turnover, the Authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the Authority, evidence showing it has sufficient economic and financial capability, e.g. such evidence may include:

(1) Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and

(2) State whether the supplier is willing to provide the Authority with an indemnity, guarantee or bank bond.

A financial assessment will be undertaken on the supplier's financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.


Technical and professional ability
List and brief description of selection criteria:

As detailed in the Pre Qualification Questionnaire.


Information about reserved contracts


Conditions related to the contract


Information about a particular profession


Contract performance conditions:


Information about staff responsible for the performance of the contract

Section IV: Procedure




Type of procedure
Restricted procedure


Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
The procurement involves the setting up of a dynamic purchasing system
In the case of framework agreements, provide justification for any duration exceeding 4 years: N/A


Information about reduction of the number of solutions or tenders during negotiation or dialogue


Information about electronic auction


Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no


Administrative information


Previous publication concerning this procedure


Time limit for receipt of tenders or requests to participate
Date: 26/09/2017
Local time: 10:00


Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 09/10/2017


Languages in which tenders or requests to participate may be submitted:


Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)


Conditions for opening of tenders

Section VI: Complementary information


Information about recurrence
This is a recurrent procurement: no


Information about electronic workflows
Electronic payment will be used


Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.


Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: QGAX357555.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-2017825-DCB-10899302.


Procedures for review


Review body
Ministry of Defence, Ships, Commercially Supported Shipping (CSS) Team
BS34 8JH
United Kingdom
E-mail: Mark.Raven101@mod.gov.uk


Body responsible for mediation procedures
Ministry of Defence, Ships, Commercially Supported Shipping (CSS) Team
United Kingdom


Review procedure


Service from which information about the review procedure may be obtained


Date of dispatch of this notice:
Low Value Tender: