United Kingdom - Bristol: Technical support services

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Summary

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Threshold: 
OJEU
Main activities: 
Defence
Type: 
CONTRACT_DEFENCE
Type of contract: 
SERVICES
Award criteria: 
The most economic tender
Published: 
Friday, August 11, 2017
Tender ID: 
2017/S 153-318332

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)

Name, addresses and contact point(s)

Ministry of Defence, Air Support, Strategic Transport and Air-To-Air Refuelling (STAAR) Project Team
MOD Abbey Wood
BS34 8JH Bristol
United Kingdom
Telephone: +44 01179182218
E-mail: emily.coffin100@mod.gov.uk
Fax: +44 01179134962

Internet address(es):

General address of the contracting authority/entity: https://www.gov.uk/government/organisations/minstry-of-defence

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)

Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)

Main activity
Defence

I.4)

Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:
Provision of Requirements Management Support Services for the Voyager Project Team.

II.1.2)

Type of contract and location of works, place of delivery or of performance
Services
Service category No 3: Defence services, military defence services and civil defence services
Main site or location of works, place of delivery or of performance: Bristol, City of.

NUTS code UKK11

II.1.3)

Information on framework agreement
The notice involves the establishment of a framework agreement

II.1.4)

Information on framework agreement

Duration of the framework agreement

Duration in years: 1
Justification for a framework agreement, the duration of which exceeds seven years: N/a.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 200 000 and 500 000 GBP

II.1.5)

Short description of the contract or purchase(s):
Technical support services. Requirements and Acceptance Management services. The requirement is for the provision of full time Requirements Managements support services on behalf of the end-user placed within the Voyager Project Team at MOD Abbey Wood, Bristol, BS34 8JH. The post ensures coherence between the requirements set by Air Command and the delivery of the project into service.

II.1.6)

Common procurement vocabulary (CPV)

71356300

II.1.7)

Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

II.1.8)

Lots
This contract is divided into lots: no

II.1.9)

Information about variants
Variants will be accepted: no

II.2)

Quantity or scope of the contract

II.2.1)

Total quantity or scope:
The supplier will work alongside the Voyager PT to:

— Plan and support delivery of Voyager Mode 5 and future upgrades, including validation and acceptance activity;

— Maintain and upkeep User Requirements Documents and System Requirements Documents and Defence Lines of Development (DLoD) assumptions made;

— Provide customer / end user advice, proposing and assuring any Performance / Cost / Time trades;

— Ensure systems interoperability and compatibility requirements align to costed user requirements;

— Manage verification criteria;

— Contribute to appropriate Project Boards and give acceptance lead through delivery;

— Co-ordinate change requests made by end user;

— Provide subject matter expertise of end user requirements;

— Support any operational analysis required by Capability Sponsor.

Estimated value excluding VAT:
Range: between 200 000 and 500 000 GBP

II.2.2)

Information about options
Options: yes
Description of these options: The duration of the contract will be 12 months (Nov 17 to Oct 18) with options to extend for one (1) further one (1) year extension, and one (1) further five (5) month extension.
Provisional timetable for recourse to these options:
in months: 29 (from the award of the contract)

II.2.3)

Information about renewals
This contract is subject to renewal: no

II.3)

Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)

Conditions relating to the contract

III.1.1)

Deposits and guarantees required:
To be determined at Tender Phase if applicable.

III.1.2)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be determined at Tender Phase.

III.1.3)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
To be determined at Tender Phase if applicable.

III.1.4)

Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
To be determined at Tender Phase.

III.1.5)

Information about security clearance:
Candidates which do not yet hold security clearance may obtain such clearance until: 31.10.2017

III.2)

Conditions for participation

III.2.1)

Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)

Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: ****important****
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta . You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: N96V9HXD53. Please ensure you follow any instruction provided to you here. The deadline for submitting your response(s) is 15.9.2017 17:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ's) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or call 0800 282 324.

III.2.3)

Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:

(a) In the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability.

(b) A list of works carried out over the past five years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the contracting authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i)the value of the consideration received; (ii)when and where the work or works were carried out; and (iii)specifying whether they were carried out according to the rules of the trade or profession and properly completed.

(m) In the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority.

Assessment Criteria.

Evaluation of the DPQQ will be against the following scoring criteria for each project/technical question:

Pass / Fail

or

0 - no answer;

1 - poor;

2 - satisfactory;

3 - good;

4 - very good;

5 - excellent

III.2.4)

Information about reserved contracts

III.3)

Conditions specific to services contracts

III.3.1)

Information about a particular profession
Execution of the service is reserved to a particular profession: no

III.3.2)

Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure
Restricted

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators 6
Objective criteria for choosing the limited number of candidates: Interested suppliers are required to complete the DPQQ to provide information that allows the Authority to evaluate the supplier's capacities and capabilities against the selection criteria. The Authority will use the DPQQ response to create a shortlist of potential providers who:
(1) are eligible to participate;
(2) fulfil any minimum standards;
(3) pass the Pass/Fail questions in the DPQQ; and
(4) achieve one of the top 6 scores in the DPQQ. Potential Providers will be given a score for the DPQQ where they wish to express an interest and those with the top 6 scores will be taken to the Invitation to Tender (ITT) stage of this procurement. There is no minimum score.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

IV.2)

Award criteria

IV.2.1)

Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)

Information about electronic auction
An electronic auction has been used: no

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority:
VOYAGER/00002

IV.3.2)

Previous publication(s) concerning the same contract
no

IV.3.3)

Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no

IV.3.4)

Time limit for receipt of tenders or requests to participate
20.9.2017 - 17:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates
25.9.2017

IV.3.6)

Language(s) in which tenders or requests to participate may be drawn up
English.

Section VI: Complementary information

VI.1)

Information about recurrence
This is a recurrent procurement: no

VI.2)

Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no

VI.3)

Additional information:
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: N96V9HXD53. Please ensure you follow any instruction provided to you here. The deadline for submitting your response(s) is 15.9.2017 17:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ's) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or call 0800 282 324. GO Reference: GO-201789-DCB-10804286.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Ministry of Defence, Air Support, Strategic Transport and Air-To-Air Refuelling (STAAR) Project Team
Bristol
United Kingdom
Telephone: +44 01179182218

Body responsible for mediation procedures

Ministry of Defence, Air Support, Strategic Transport and Air-To-Air Refuelling (STAAR) Project Team
Bristol
United Kingdom

VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Date of dispatch of this notice:
9.8.2017