United Kingdom - Bristol: Food, beverages, tobacco and related products

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Voluntary ex ante transparency notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)

Name and addresses
Ministry of Defence
MOD Abbey Wood
Bristol
BS34 8JH
United Kingdom
Contact person: Ian Webb
E-mail: ian.webb826@mod.gov.uk
NUTS code: UKK11

Internet address(es):

Main address: https://www.gov.uk/government/organisations/defence-equipment-and-support

I.4)

Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)

Main activity
Defence

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title:

Provision of Operational Ration Packs.

Reference number: DFST/4391

II.1.2)

Main CPV code
15000000

II.1.3)

Type of contract
Supplies

II.1.4)

Short description:

Team Leidos, under the scope of the Logistics Commodities Support (Transformation) — LCS(T) contract, has a requirement for the supply of a range of Operational Ration Packs (ORP) to support expeditionary military operations and exercises undertaken by the UK Armed Forces.

A flexible range of rations are required to meet the cognitive, nutritional and energy needs of the servicemen and women in the field. Due to the transient nature of military operations, routinely taking place all over the world, the ORP components will need to withstand a variety of climates and have an extended shelf life on delivery into the designated storage facility, which is currently planned to be the Defence Fulfilment Centre in Donnington, Shropshire.

II.1.6)

Information about lots
This contract is divided into lots: no

II.1.7)

Total value of the procurement (excluding VAT)
Value excluding VAT: 45 000 000.00 GBP

II.2)

Description

II.2.1)

Title:

II.2.2)

Additional CPV code(s)
15800000
15881000
15890000
15894000
15894200
15897000
15897100
18937000
18937100
22993400
39222100
60000000
63120000
71600000
79920000
90721300

II.2.3)

Place of performance
NUTS code: UK
Main site or place of performance:

Donnington or Bicester.

II.2.4)

Description of the procurement:

Extension of existing contract as detailed at Section IV.1.1.

II.2.5)

Award criteria

II.2.11)

Information about options
Options: no

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure
Negotiated procedure without prior publication
  • No tenders or no suitable tenders/requests to participate in response to open procedure
Explanation:

On behalf of the UK Ministry of Defence (‘MOD’), Leidos Supply Limited (‘LSL’) undertook a tender exercise under the Open Procedure in accordance with the Public Contract Regulations 2015 (‘PCR 2015’), with the intention of awarding a contract for the provision of Operational Ration Packs (‘ORP’), a critical requirement to ensure the ongoing effectiveness of the UK Armed Forces. This contract was intended to replace the existing MOD ORP contract, due to expire 30.9.2017. LSL received no suitable tenders in accordance with the published evaluation criteria. Furthermore, the prices quoted for the majority of items were in excess of budgets currently available. LSL have therefore declared this a failed competition. Due to the complexity of the requirement and the need to undertake user trials of the products tendered, LSL estimate that the time required to re-run the tender process will be between 18-24 months. These timescales are partially dictated by the need to undertake a trial in cold climate conditions, which may only be possible to perform at certain times of the year. Therefore in order to allow sufficient time to conduct a new tender and ensure continuity of supply, the MOD are proposing to extend the current contract by 18 months, with the option to extend for up to a further 6 months if required, through use of Regulation 32 (2) (c) PCR 2015. Volumes required during this period are not certain, but based on historic spend the value is estimated to be up to 45 000 000 GBP.

IV.1.3)

Information about framework agreement

IV.1.8)

Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure
Notice number in the OJ S: 2015/S 250-456953

Section V: Award of contract/concession

Contract No: DFST/4391
Title:

Provision of Operational Ration Packs

V.2)

Award of contract/concession

V.2.1)

Date of contract award decision:
21/07/2017

V.2.2)

Information about tenders
The contract has been awarded to a group of economic operators: no

V.2.3)

Name and address of the contractor/concessionaire
Purple Foodservice Solutions Ltd
Petersfield
GU32 3QD
United Kingdom
NUTS code: UKJ36
The contractor/concessionaire will be an SME: yes

V.2.4)

Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 45 000 000.00 GBP

V.2.5)

Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 100 %
Short description of the part of the contract to be subcontracted:

The contracted supplier, Purple Foodservice Solutions Ltd sub-contract the provision of this contract 100 % to Vestey Foods UK Ltd.

Section VI: Complementary information

VI.3)

Additional information:

VI.4)

Procedures for review

VI.4.1)

Review body
Ministry of Defence, LDOC, LCST CMO
Bristol
United Kingdom

VI.4.2)

Body responsible for mediation procedures

VI.4.3)

Review procedure

VI.4.4)

Service from which information about the review procedure may be obtained

VI.5)

Date of dispatch of this notice:
26/07/2017