United Kingdom - Edinburgh: Decontamination equipment

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Summary

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Threshold: 
OJEU
Main activities: 
Health
NUTS Code: 
Type: 
Contract notice
Type of contract: 
SUPPLIES
Award criteria: 
The most economic tender
Published: 
Saturday, July 15, 2017
Tender ID: 
2017/S 134-274137

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
United Kingdom
Contact person: Kris Lindsay, Commodity Manager
Telephone: +44 1312757454
E-mail: kris.lindsay@nhs.net
NUTS code: UKM

Internet address(es):

Main address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

I.2)

Joint procurement
The contract is awarded by a central purchasing body

I.3)

Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)

Type of the contracting authority
Body governed by public law

I.5)

Main activity
Health

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title:

NP143/17 Decontamination Equipment and Associated Maintenance, Accessories and Consumables.

II.1.2)

Main CPV code
42924720

II.1.3)

Type of contract
Supplies

II.1.4)

Short description:

The Supply, Installation and Commissioning of Decontamination Equipment for use in Central Decontamination Units (CDU), Endoscopy Decontamination Units (EDU), Local Decontamination Units (LDU) and Labs including; Sterilizers, Washer Disinfectors, Reverse Osmosis Water Treatment, Endoscope Storage and Drying Cabinets. Together with associated maintenance, Accessories and Consumables for each Lot. The Framework agreement will be awarded in 10 Lots as described in this notice.

II.1.5)

Estimated total value
Value excluding VAT: 6 800 000.00 GBP

II.1.6)

Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 10

II.2)

Description

II.2.1)

Title:

CDU Washers — e.g. Single chamber, multi chamber and Trolley washers

Lot No: 1

II.2.2)

Additional CPV code(s)
42924720

II.2.3)

Place of performance
NUTS code: UKM
Main site or place of performance:

Any, or all locations, of NHS Scotland including independent dental contractors to NHS Scotland.

II.2.4)

Description of the procurement:

To provide a compliant CDU Washer Dryer equipment and associated Installation and Commission to single or multiple CDU's across NHS Scotland together with associated Maintenance of the equipment, accessories and consumables. Our requirement may relate to ‘new build’ CDU's and/or replacement of existing equipment. Bidders must demonstrate the suitability of the equipment and their ability to provide technical support and training.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Quality and Performance / Weighting: 10
Quality criterion - Name: Product and Technical Support / Weighting: 40
Price - Weighting: 50

II.2.6)

Estimated value

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: no

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

It is envisaged that 6 economic operators will be appointed to this Lot.

II.2)

Description

II.2.1)

Title:

CDU Sterilizers — e.g. Steam (inc generation) and Vapour

Lot No: 2

II.2.2)

Additional CPV code(s)
42924720

II.2.3)

Place of performance
NUTS code: UKM
Main site or place of performance:

Any, or all locations, of NHS Scotland including independent dental contractors to NHS Scotland.

II.2.4)

Description of the procurement:

To provide a compliant CDU Sterilizer equipment and associated Installation and Commission to single or multiple CDU's across NHS Scotland together with associated Maintenance of the equipment, accessories and consumables. Our requirement may relate to ‘new build’ CDU's and/or replacement of existing equipment. Bidders must demonstrate the suitability of the equipment and their ability to provide technical support and training.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Quality and Performance / Weighting: 10
Quality criterion - Name: Product and Technical Support / Weighting: 40
Price - Weighting: 50

II.2.6)

Estimated value

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: no

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

It is envisaged that 6 economic operators will be appointed to this Lot.

II.2)

Description

II.2.1)

Title:

CDU Low Temperature Sterilizers

Lot No: 3

II.2.2)

Additional CPV code(s)
42924720

II.2.3)

Place of performance
NUTS code: UKM
Main site or place of performance:

Any, or all locations, of NHS Scotland including independent dental contractors to NHS Scotland.

II.2.4)

Description of the procurement:

To provide a compliant CDU Low Temperature Sterilizer equipment and associated Installation and Commission to single or multiple CDU's across NHS Scotland together with associated Maintenance of the equipment, accessories and consumables. Our requirement may relate to ‘new build’ CDU's and/or replacement of existing equipment. Bidders must demonstrate the suitability of the equipment and their ability to provide technical support and training.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Quality and Performance / Weighting: 10
Quality criterion - Name: Product and Technical Support / Weighting: 40
Price - Weighting: 50

II.2.6)

Estimated value

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: no

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

It is envisaged that 6 economic operators will be appointed to this Lot.

II.2)

Description

II.2.1)

Title:

EDU Endoscopy Washer Disinfector Equipment

Lot No: 4

II.2.2)

Additional CPV code(s)
42924720

II.2.3)

Place of performance
NUTS code: UKM
Main site or place of performance:

Any, or all locations, of NHS Scotland including independent dental contractors to NHS Scotland.

II.2.4)

Description of the procurement:

To provide a compliant EDU Endoscope Washer Dryer and associated Installation and Commission to single or multiple EDU's across NHS Scotland together with associated Maintenance of the equipment and accessories. Our requirement may relate to ‘new build’ EDU's and/or replacement of existing equipment. Bidders must demonstrate the suitability of the equipment and their ability to provide technical support and training.

Should there be a requirement for EDU Reverse Osmosis Water Treatment equipment as part of any order for EDU WD the Endoscope Washer supplier would be expected to take the role of prime contractor and ensure any RO installation meets the requirements described in EN ISO 15883.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Quality and Performance / Weighting: 10
Quality criterion - Name: Product and Technical Support / Weighting: 40
Price - Weighting: 50

II.2.6)

Estimated value

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: no

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

It is envisaged that 6 economic operators will be appointed to this Lot.

II.2)

Description

II.2.1)

Title:

EDU Endoscopy Storage and Drying Cabinets and Endoscopy Storage Systems

Lot No: 5

II.2.2)

Additional CPV code(s)
42924720

II.2.3)

Place of performance
NUTS code: UKM
Main site or place of performance:

Any, or all locations, of NHS Scotland including independent dental contractors to NHS Scotland.

II.2.4)

Description of the procurement:

To provide a compliant EDU Storage and Drying Cabinets and Endoscopy Storage System including associated Installation and Commission to single or multiple EDU's across NHS Scotland together with associated Maintenance of the equipment, accessories and consumables. Our requirement may relate to ‘new build’ EDU's and/or replacement of existing equipment. Bidders must demonstrate the suitability of the equipment and their ability to provide technical support and training.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Quality and Performance / Weighting: 10
Quality criterion - Name: Product and Technical Support / Weighting: 40
Price - Weighting: 50

II.2.6)

Estimated value

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: no

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

It is envisaged that 6 economic operators will be appointed to this Lot.

II.2)

Description

II.2.1)

Title:

Reverse Osmosis

Lot No: 6

II.2.2)

Additional CPV code(s)
42924720

II.2.3)

Place of performance
NUTS code: UKM
Main site or place of performance:

Any, or all locations, of NHS Scotland including independent dental contractors to NHS Scotland.

II.2.4)

Description of the procurement:

To provide a compliant Reverse Osmosis Water Treatment equipment and associated Installation and Commission to CDUs and EDUs across NHS Scotland together with associated Maintenance of the equipment and accessories. Our requirement may relate to ‘new build’ and/or replacement of existing equipment. Bidders must demonstrate the suitability of the equipment and their ability to provide technical support and training.

Supply of EDU Reverse Osmosis Water Treatment equipment is expected only to be as p\rrt of a wider EDU WD design and installation where the Endoscope Washer supplier would be expected to take the role of prime contractor.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Quality and Performance / Weighting: 10
Quality criterion - Name: Product and Technical Support / Weighting: 40
Price - Weighting: 50

II.2.6)

Estimated value

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: no

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

It is envisaged that 6 economic operators will be appointed to this Lot.

II.2)

Description

II.2.1)

Title:

Non-invasive Ultrasound Probe Disinfectors

Lot No: 10

II.2.2)

Additional CPV code(s)
42924720

II.2.3)

Place of performance
NUTS code: UKM
Main site or place of performance:

Any, or all locations, of NHS Scotland including independent dental contractors to NHS Scotland.

II.2.4)

Description of the procurement:

To provide a compliant equipment capable of Disinfecting Endocavity (Transvaginal and Transrectal Ultrasound) Probes. The requirement also includes associated Installation and Commission to single or multiple sites across NHS Scotland together with associated Maintenance of the equipment and accessories. Our requirement may relate to ‘new build’ and/or replacement of existing equipment. Bidders must demonstrate the suitability of the equipment and their ability to provide technical support and training.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Product Quality and Performance / Weighting: 10
Quality criterion - Name: Product and Technical Support / Weighting: 40
Price - Weighting: 50

II.2.6)

Estimated value

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: no

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

It is envisaged that 6 economic operators will be appointed to this Lot.

II.2)

Description

II.2.1)

Title:

Lab Sterilizers

Lot No: 9

II.2.2)

Additional CPV code(s)
42924720

II.2.3)

Place of performance
NUTS code: UKM
Main site or place of performance:

Any, or all locations, of NHS Scotland including independent dental contractors to NHS Scotland.

II.2.4)

Description of the procurement:

To provide a compliant Lab Sterilizers and associated Installation and Commission to single or multiple sites across NHS Scotland together with associated Maintenance of the equipment and accessories. Our requirement may relate to ‘new build’ and/or replacement of existing equipment. Bidders must demonstrate the suitability of the equipment and their ability to provide technical support and training.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Quality and Performance / Weighting: 10
Quality criterion - Name: Product and Technical Support / Weighting: 40
Price - Weighting: 50

II.2.6)

Estimated value

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: no

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

It is envisaged that 6 economic operators will be appointed to this Lot.

II.2)

Description

II.2.1)

Title:

LDU Sterilizers — Type N and Type B

Lot No: 8

II.2.2)

Additional CPV code(s)
42924720

II.2.3)

Place of performance
NUTS code: UKM
Main site or place of performance:

Any, or all locations, of NHS Scotland including independent dental contractors to NHS Scotland.

II.2.4)

Description of the procurement:

To provide a compliant LDU Sterilizers (Type N, B and S) equipment and associated Installation and Commission to single or multiple LDU's across NHS Scotland and General Dental Practices together with associated Maintenance of the equipment and accessories. Our requirement may relate to ‘new build’ LDU's and/or replacement of existing equipment.Bidders must demonstrate the suitability of the equipment and their ability to provide technical support and training.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Quality and Performance / Weighting: 10
Quality criterion - Name: Product and Technical Support / Weighting: 40
Price - Weighting: 50

II.2.6)

Estimated value

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: no

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

It is envisaged that 6 economic operators will be appointed to this Lot.

II.2)

Description

II.2.1)

Title:

LDU Washer — e.g. benchtop, underbench, free standing and pass through

Lot No: 7

II.2.2)

Additional CPV code(s)
42924720

II.2.3)

Place of performance
NUTS code: UKM
Main site or place of performance:

Any, or all locations, of NHS Scotland including independent dental contractors to NHS Scotland.

II.2.4)

Description of the procurement:

To provide a compliant LDU Washer Dryer equipment and associated Installation and Commission to single or multiple LDU's across NHS Scotland and to General Dental Practice together with associated Maintenance of the equipment and accessories. Our requirement may relate to ‘new build’ LDU's and/or replacement of existing equipment.Bidders must demonstrate the suitability of the equipment and their ability to provide technical support and training.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Quality and Performance / Weighting: 10
Quality criterion - Name: Product and Technical Support / Weighting: 40
Price - Weighting: 50

II.2.6)

Estimated value

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: no

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

It is envisaged that 6 economic operators will be appointed to this Lot.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Economic operators may be excluded from this competition if they are in breach of any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

III.1.2)

Economic and financial standing
Minimum level(s) of standards possibly required:

In order to confirm Potential Framework Participants economic and financial capacity the Authority may request some, or all of the following:

(1) Appropriate statements from the Potential Framework Participant's bankers or where appropriate, evidence of relevant professional risk indemnity insurance;

(2) Statements of accounts or extracts from those accounts relating to the business of the Potential Framework Participant where publication of the statement is required under the law of the relevant State in which the Potential Framework Participant is established; or

(3) Where appropriate, a statement, covering the three previous financial years of the Potential Framework Participant, of –

(a) the overall turnover of the business of the Potential Framework Participant; and

(b) where appropriate, the turnover in respect of the goods or services which are of similar type to the subject matter of this Framework Agreement.

(4) Where the Potential Framework Participant is unable for a valid reason to provide the information required, the Authority may accept such other information provided by the Potential Framework Participant as the Authority considers appropriate.

III.1.3)

Technical and professional ability
Minimum level(s) of standards possibly required:

— All tendered products must evidence compliance with relevant Scottish Health Technical Memorandums and any relevant ISO, or standards, listed with tender documents.

— All devices must have relevant CE marking.

— Bidders must guarantee response (on site) within 24 hours (48 hours for remote and Island areas) to warranty call out.

— Bidders must guarantee your tendered cycle times and conditions associated with the guarantee.

— Bidders must provide COSHH data sheets for all validated chemicals associated with tendered equipment.

Additionally, a number of product specific mandatory requirements are detailed within tender documents.

III.1.5)

Information about reserved contracts

III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions:

III.2.3)

Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure
Open procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 60

IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)

Information about electronic auction

IV.1.8)

Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

IV.2.2)

Time limit for receipt of tenders or requests to participate
Date: 21/08/2017
Local time: 10:00

IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)

Languages in which tenders or requests to participate may be submitted:
English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

IV.2.7)

Conditions for opening of tenders
Date: 21/08/2017
Local time: 10:00

Section VI: Complementary information

VI.1)

Information about recurrence
This is a recurrent procurement: no

VI.2)

Information about electronic workflows
Electronic ordering will be used

VI.3)

Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8539. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Potential Framework Participants will be requested to provide details of any community benefits that will result from their organisation being awarded to the Framework

(SC Ref:499913).

VI.4)

Procedures for review

VI.4.1)

Review body
The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
United Kingdom
Telephone: +44 1312757454

Internet address:http://www.nhsscotlandprocurement.scot.nhs.uk/

VI.4.2)

Body responsible for mediation procedures

VI.4.3)

Review procedure
Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement.

The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period.

Where an economic operator is dissatisfied with the Authority's response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.

VI.4.4)

Service from which information about the review procedure may be obtained

VI.5)

Date of dispatch of this notice:
13/07/2017