United Kingdom - Hertford: Tree-maintenance services

Main activities: 
General public services
Contract notice
Type of contract: 
Bid type: 
Submission for all lots
Awarding procedure: 
Open procedure
Award criteria: 
The most economic tender
Friday, May 19, 2017
Tender cycle: 
Tender ID: 
2017/S 096-189356

Contract notice


Directive 2014/24/EU

Section I: Contracting authority


Name and addresses
Hertfordshire County Council
Pegs Lane
SG13 8DE
United Kingdom
Contact person: Strategic Procurement Group
Telephone: +44 01707292464
E-mail: chris.notley@hertfordshire.gov.uk
NUTS code: UKH23

Internet address(es):

Main address: http://www.supplyhertfordshire.uk

Address of the buyer profile: www.supplyhertfordshire.uk


Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.supplyhertfordshire.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.supplyhertfordshire.uk
Tenders or requests to participate must be submitted to the abovementioned address


Type of the contracting authority
Regional or local authority


Main activity
General public services

Section II: Object


Scope of the procurement



HCC 05/17 The Provision of a Treework Service.

Reference number: HCC1709475


Main CPV code


Type of contract


Short description:

Hertfordshire County Council (the ‘Council’) is currently out to procurement for the provision of a Treework Service Organisations wishing to take part in this project are invited to ‘express interest’ which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information.

Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.


Estimated total value
Value excluding VAT: 800 000.00 GBP


Information about lots
This contract is divided into lots: no






Additional CPV code(s)


Place of performance
NUTS code: UKH23


Description of the procurement:

This Framework Agreement is for the provision of a treework service for Hertfordshire County Council. The Framework Agreement provides HCC and other bodies e.g. Housing Associations with a professional aboriculture service covering all aspects of tree works in schools, libraries, highways and other properties. Comprehensive surveys may also be occasionally required followed by detailed reports with prioritised recommendations. The delivery of the service is dependent on meeting the Council's and may involve emergency works and the need for out of hours work.

The estimated total value of the Framework Agreement] is stated in II.1.5) of this notice and is for the initial term inclusive of the approximate value for extension.

For the avoidance of doubt, the estimated annual value of the Contract will be approximately 200 000 GBP.

The Framework Agreement] will be awarded for an initial term of three (3) years, with the option to extend the Framework Agreement]up to one (1) further year.

Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.

There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement.

Organisations should be aware that due to the nature of the Services provided, any Framework Agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.


Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents


Estimated value
Value excluding VAT: 800 000.00 GBP


Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Council reserves the right to extend the Framework Agreement for a further one (1) year.


Information about variants
Variants will be accepted: no


Information about options
Options: no


Information about electronic catalogues


Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no


Additional information

Section III: Legal, economic, financial and technical information


Conditions for participation


Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated within the Procurement Documentation.


Economic and financial standing
Selection criteria as stated in the procurement documents


Technical and professional ability
Selection criteria as stated in the procurement documents


Information about reserved contracts


Conditions related to the contract


Information about a particular profession


Contract performance conditions:


Information about staff responsible for the performance of the contract

Section IV: Procedure




Type of procedure
Open procedure


Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
In the case of framework agreements, provide justification for any duration exceeding 4 years: N/A.


Information about reduction of the number of solutions or tenders during negotiation or dialogue


Information about electronic auction


Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes


Administrative information


Previous publication concerning this procedure


Time limit for receipt of tenders or requests to participate
Date: 16/06/2017
Local time: 12:00


Estimated date of dispatch of invitations to tender or to participate to selected candidates


Languages in which tenders or requests to participate may be submitted:


Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)


Conditions for opening of tenders
Date: 16/06/2017
Local time: 12:00

Section VI: Complementary information


Information about recurrence
This is a recurrent procurement: yes


Information about electronic workflows


Additional information:

Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.

To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system.

Open/One Stage Procedure.

This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.

If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.com or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:30.

The Council reserves the right at any time to cease the procurement process and not award a Framework Agreement] or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.

The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.

The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Framework Agreement.


Procedures for review


Review body
United Kingdom


Body responsible for mediation procedures


Review procedure
Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the [Contract/Framework Agreement ineffective.


Service from which information about the review procedure may be obtained
High Court
Royal Courts of Justice, The Strand
United Kingdom


Date of dispatch of this notice:
Low Value Tender: