United Kingdom - Wolverhampton: School catering services

Main activities: 
Contract notice
Type of contract: 
Bid type: 
Submission for all lots
Awarding procedure: 
Restricted procedure
Award criteria: 
The most economic tender
Wednesday, May 17, 2017
Tender cycle: 
Tender ID: 
2017/S 094-184255

Contract notice


Directive 2014/24/EU

Section I: Contracting authority


Name and addresses
Manor Multi Academy Trust
Ettingshall Road, Coseley
WV14 9UQ
United Kingdom
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKG35

Internet address(es):

Main address: http://www.manormultiacademytrust.co.uk/


Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.litmuspartnership.co.uk/project/manor_multi_academy_trust
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address


Type of the contracting authority
Body governed by public law


Main activity

Section II: Object


Scope of the procurement



Manor Multi Academy Trust — Tender for Catering Services.


Main CPV code


Type of contract


Short description:

The successful tenderer will be required to provide catering services at Manor Primary School (MP), East Park Primary School (EP) and Hill Avenue Primary School (HA).

The catering service provision at the schools has been operated by Wolverhampton DSO and has not been market tested for many years. To ensure Best Value principles are applied the Executive Headteacher and School Governors have made a decision to tender the catering service.

The Vision: Every pupil is equally valued, and through a powerful combination of outstanding learning and exceptional leadership, our pupils are nurtured and inspired to be the best they can be both now and in their future lives. The key to this success is treating every child as an individual, to motivate and develop them by focusing on how they have improved on their school journey, not how they started.


Estimated total value
Value excluding VAT: 1 750 000.00 GBP


Information about lots
This contract is divided into lots: no






Additional CPV code(s)


Place of performance
NUTS code: UKG35
Main site or place of performance:

Manor Primary School, East Park Primary School and Hill Avenue Primary School, Wolverhampton, United Kingdom.


Description of the procurement:

Manor Primary School has 477 (2016/7 roll), there are 216 entitled to UFSM and 51 FSM (the roll will increase by 30 pupils per year to a capacity of 630 pupils). Hill Avenue has 295 (2016/7 roll), there are 127 entitled to UFSM and 53 FSM. East Park has 638 (2016/7 roll); there are 196 entitled to UFSM and 184 FSM.

The Academy Trust wishes to offer healthy eating options within the menu with minimal use of disposables. The menu should be based on the use of fresh ingredients and bakery products.

Working with the local community is something that the Trust strives to do at all times and to this end we would like to ensure that all of the Supplier's fresh produce is sourced from local suppliers (within a 20 mile radius of the schools): details should be included within your submission.

There are also several other objectives which the Trust wishes to achieve as a result of this tender process:

1. The provision of a healthy balanced menu that meets nutritional guidelines and is enjoyed by our students;

2. Better value for money to be provided to the schools ensuring that the students are provided with a variety of quality food with reasonable portion sizes;

3. Innovation and flexibility with the ability to ‘move with the times’ and recommend new service initiatives;

4. An effective marketing campaign should be implemented including the organisation of a series of theme days throughout the year — a minimum of 2 each term;

5. There needs to be total transparency with accounts that are clear and easy to understand;

6. To ensure that all hospitality is provided strictly at net cost of ingredients;

7. The Trust is committed to ensuring that the Wolverhampton living wage is paid to all staff, with a salary for the catering manager that is competitive within the industry.

All schools operate a restrictive lunch service and the children can only opt out of having a school meal every day, at the beginning of each term. The schools wish to explore other systems in which the uptake will be increased.

There are 2 different school meal choices each day or jacket potato or sandwiches. The schools are looking to increase the choice and variety to attract more users of the catering service.

The schools wish the successful Supplier to introduce a system of online payment for meals, similar to ParentPay and operated by the Supplier.

The chosen Supplier will have as a minimum The Soil Association Food for Life Silver Catering Award and aspire to reach Gold standard within 12 months.

All schools have well-equipped production kitchens. The schools do not anticipate the need for any financial investment in the kitchens but would be looking for advice and discussion regarding any requirements and decide how and who pays for it.

The new contract will commence on 1.9.2017, for an initial 3 year term with the option of an additional 2 x 1 year extension.

The staff are currently employed by the Wolverhampton DSO to manage and oversee the catering service and therefore TUPE Regulations including pension rights will apply to this contract.

The current value of the contract is approximately 350 000 GBP per annum, which includes children and adult meals, direct staff costs and sundries.


Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents


Estimated value
Value excluding VAT: 1 750 000.00 GBP


Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/09/2017
End: 31/08/2022
This contract is subject to renewal: no


Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.


Information about variants
Variants will be accepted: yes


Information about options
Options: no


Information about electronic catalogues


Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no


Additional information

Section III: Legal, economic, financial and technical information


Conditions for participation


Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers


Economic and financial standing
Selection criteria as stated in the procurement documents


Technical and professional ability
Selection criteria as stated in the procurement documents


Information about reserved contracts


Conditions related to the contract


Information about a particular profession


Contract performance conditions:


Information about staff responsible for the performance of the contract

Section IV: Procedure




Type of procedure
Restricted procedure


Information about a framework agreement or a dynamic purchasing system


Information about reduction of the number of solutions or tenders during negotiation or dialogue


Information about electronic auction


Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes


Administrative information


Previous publication concerning this procedure


Time limit for receipt of tenders or requests to participate
Date: 16/06/2017
Local time: 12:00


Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 29/06/2017


Languages in which tenders or requests to participate may be submitted:


Minimum time frame during which the tenderer must maintain the tender


Conditions for opening of tenders

Section VI: Complementary information


Information about recurrence
This is a recurrent procurement: no


Information about electronic workflows


Additional information:

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/manor_multi_academy_trust

The closing date for receipt of the Selection Questionnaire is 16.6.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.


Procedures for review


Review body
Manor Multi Academy Trust
United Kingdom


Body responsible for mediation procedures
Manor Multi Academy Trust
United Kingdom


Review procedure


Service from which information about the review procedure may be obtained
Manor Multi Academy Trust
United Kingdom


Date of dispatch of this notice:
Low Value Tender: