Section I: Contracting authority
I.1)Name and addresses
I.4)Type of the contracting authority
Section II: Object
II.1)Scope of the procurement
Manor Multi Academy Trust — Tender for Catering Services.
II.1.2)Main CPV code
II.1.3)Type of contract
The successful tenderer will be required to provide catering services at Manor Primary School (MP), East Park Primary School (EP) and Hill Avenue Primary School (HA).
The catering service provision at the schools has been operated by Wolverhampton DSO and has not been market tested for many years. To ensure Best Value principles are applied the Executive Headteacher and School Governors have made a decision to tender the catering service.
The Vision: Every pupil is equally valued, and through a powerful combination of outstanding learning and exceptional leadership, our pupils are nurtured and inspired to be the best they can be both now and in their future lives. The key to this success is treating every child as an individual, to motivate and develop them by focusing on how they have improved on their school journey, not how they started.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Manor Primary School, East Park Primary School and Hill Avenue Primary School, Wolverhampton, United Kingdom.
II.2.4)Description of the procurement:
Manor Primary School has 477 (2016/7 roll), there are 216 entitled to UFSM and 51 FSM (the roll will increase by 30 pupils per year to a capacity of 630 pupils). Hill Avenue has 295 (2016/7 roll), there are 127 entitled to UFSM and 53 FSM. East Park has 638 (2016/7 roll); there are 196 entitled to UFSM and 184 FSM.
The Academy Trust wishes to offer healthy eating options within the menu with minimal use of disposables. The menu should be based on the use of fresh ingredients and bakery products.
Working with the local community is something that the Trust strives to do at all times and to this end we would like to ensure that all of the Supplier's fresh produce is sourced from local suppliers (within a 20 mile radius of the schools): details should be included within your submission.
There are also several other objectives which the Trust wishes to achieve as a result of this tender process:
1. The provision of a healthy balanced menu that meets nutritional guidelines and is enjoyed by our students;
2. Better value for money to be provided to the schools ensuring that the students are provided with a variety of quality food with reasonable portion sizes;
3. Innovation and flexibility with the ability to ‘move with the times’ and recommend new service initiatives;
4. An effective marketing campaign should be implemented including the organisation of a series of theme days throughout the year — a minimum of 2 each term;
5. There needs to be total transparency with accounts that are clear and easy to understand;
6. To ensure that all hospitality is provided strictly at net cost of ingredients;
7. The Trust is committed to ensuring that the Wolverhampton living wage is paid to all staff, with a salary for the catering manager that is competitive within the industry.
All schools operate a restrictive lunch service and the children can only opt out of having a school meal every day, at the beginning of each term. The schools wish to explore other systems in which the uptake will be increased.
There are 2 different school meal choices each day or jacket potato or sandwiches. The schools are looking to increase the choice and variety to attract more users of the catering service.
The schools wish the successful Supplier to introduce a system of online payment for meals, similar to ParentPay and operated by the Supplier.
The chosen Supplier will have as a minimum The Soil Association Food for Life Silver Catering Award and aspire to reach Gold standard within 12 months.
All schools have well-equipped production kitchens. The schools do not anticipate the need for any financial investment in the kitchens but would be looking for advice and discussion regarding any requirements and decide how and who pays for it.
The new contract will commence on 1.9.2017, for an initial 3 year term with the option of an additional 2 x 1 year extension.
The staff are currently employed by the Wolverhampton DSO to manage and oversee the catering service and therefore TUPE Regulations including pension rights will apply to this contract.
The current value of the contract is approximately 350 000 GBP per annum, which includes children and adult meals, direct staff costs and sundries.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.9)Information about the limits on the number of candidates to be invited
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10)Information about variants
II.2.11)Information about options
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
Interest in the selection process should be expressed via email only to firstname.lastname@example.org clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/manor_multi_academy_trust
The closing date for receipt of the Selection Questionnaire is 16.6.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to email@example.com by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to firstname.lastname@example.org by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4)Procedures for review
VI.4.2)Body responsible for mediation procedures
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: