United Kingdom - Ashbourne: Building-cleaning services

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Summary

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Threshold: 
OJEU
Main activities: 
Education
Type: 
Contract notice
Type of contract: 
SERVICES
Award criteria: 
The most economic tender
Published: 
Thursday, April 20, 2017
Tender ID: 
2017/S 077-149856

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Queen Elizabeth's Grammar School Ashbourne Academy
Green Road, Derbyshire
Contact point(s): Competitive Contract Services
For the attention of: Ruth Hutt
DE6 1EP Ashbourne
United Kingdom
E-mail: contracts@competitive.co.uk

Internet address(es):

General address of the contracting authority: www.queenelizabeths.derbyshire.sch.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)

Type of the contracting authority
Body governed by public law

I.3)

Main activity
Education

I.4)

Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:
Building Cleaning — Queen Elizabeth's Grammar School Ashbourne Academy.

II.1.2)

Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Queen Elizabeth's Grammar School Ashbourne Academy, Green Road, Ashbourne, Derbyshire.

NUTS code UKF13

II.1.3)

Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract

II.1.4)

Information on framework agreement

II.1.5)

Short description of the contract or purchase(s)
Routine and periodic cleaning of interior of school buildings.

II.1.6)

Common procurement vocabulary (CPV)

90911200, 90919000, 90919200, 90919300, 98341130

II.1.7)

Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)

Lots
This contract is divided into lots: no

II.1.9)

Information about variants
Variants will be accepted: no

II.2)

Quantity or scope of the contract

II.2.1)

Total quantity or scope:
Routine and periodic cleaning of school buildings.

Estimated value excluding VAT: 150 000 GBP

II.2.2)

Information about options
Options: no

II.2.3)

Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)

Duration of the contract or time limit for completion
Starting 1.1.2018. Completion 31.12.2020

Section III: Legal, economic, financial and technical information

III.1)

Conditions relating to the contract

III.1.1)

Deposits and guarantees required:

III.1.2)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)

Other particular conditions
The performance of the contract is subject to particular conditions: no

III.2)

Conditions for participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers are required to complete a pre-qualification questionnaire which may be obtained from contracts@competitive.co.uk

III.2.2)

Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Financial Statement.
Minimum level(s) of standards possibly required: Current Min Turnover 300 000 GBP p.a.
Minimum Ratio of Current Assets to Liabilities 0.8 as initially self-certified and confirmed by the published company accounts.
Group or Parent Company Guarantee for organisations that are part of a group.

III.2.3)

Technical capacity
Information and formalities necessary for evaluating if the requirements are met:

Self-declaration as part of the pre-qualification process.

Electronic copies of certificates Public Liability: Minimum 5 000 000 GBP.

Employee Liability: Statutory Minimum.

Professional Liability: Minimum 1 000 000 GBP.

Minimum level(s) of standards possibly required:

The ratio of the value of services to be provided directly by the organisation applying to the services to be sub-contracted must be a minimum of 3:1.

Membership of relevant trade bodies.

Experience demonstrated by track record of successful operation of relevant contracts.

III.2.4)

Information about reserved contracts

III.3)

Conditions specific to services contracts

III.3.1)

Information about a particular profession
Execution of the service is reserved to a particular profession: no

III.3.2)

Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure
Restricted

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: Sufficient to allow competitive bids.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

IV.2)

Award criteria

IV.2.1)

Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)

Information about electronic auction
An electronic auction will be used: no

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority:
QEGS Building Cleaning 2018

IV.3.2)

Previous publication(s) concerning the same contract
no

IV.3.3)

Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 17.5.2017
Payable documents: no

IV.3.4)

Time limit for receipt of tenders or requests to participate
17.5.2017 - 00:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates
28.7.2017

IV.3.6)

Language(s) in which tenders or requests to participate may be drawn up
English.

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

IV.3.8)

Conditions for opening of tenders

Section VI: Complementary information

VI.1)

Information about recurrence
This is a recurrent procurement: no

VI.2)

Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no

VI.3)

Additional information

In order to register interest please contact Ruth Hutt contracts@competitive.co.uk

Confirming using the reference ‘QEGS Cleaning 2018’

Prospective tenderers are required to complete a pre-qualification questionnaire.

The deadline for expressions of interest is Wednesday 17.5.2017

Please address queries to Ruth Hutt, Competitive Contract Services. contracts@competitive.co.uk

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Queen Elizabeth's Grammar School Ashbourne Academy
Green Road, Derbyshire
DE6 1EP Ashbourne
United Kingdom

VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Date of dispatch of this notice:
19.4.2017