United Kingdom - Dumfries: Medical equipments

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Summary

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Threshold: 
OJEU
Main activities: 
Health
Type: 
Contract notice
Type of contract: 
SUPPLIES
Award criteria: 
The most economic tender
Published: 
Thursday, April 20, 2017
Tender ID: 
2017/S 077-148461

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses
Dumfries and Galloway Health Board
Crichton Hall, Bankend Road
Dumfries
DG1 4TG
United Kingdom
Telephone: +44 1312756208
E-mail: laurenfleming1@nhs.net
NUTS code: UKM32

Internet address(es):

Main address: www.nhsdg.scot.nhs.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00065

I.2)

Joint procurement

I.3)

Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)

Type of the contracting authority
Body governed by public law

I.5)

Main activity
Health

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title:

NHS Dumfries and Galloway — Histology Equipment.

II.1.2)

Main CPV code
33100000

II.1.3)

Type of contract
Supplies

II.1.4)

Short description:

The new acute hospital for NHS Dumfries and Galloway will open in late 2017. The site for the new Dumfries and Galloway Hospital is on the outskirts of Dumfries, close to the Garroch roundabout by the A75.

NHS Dumfries and Galloway services a population of approximately 148 000 with 8 hospital sites across the region.

The histology department within the DGRI currently has 12 members of staff which are involved in the receipt, fixation and processing of patient tissue samples for routine microscopic investigation and diagnosis. They plan to purchase new equipment to continue the service at the new hospital site.

The Products are to be installed from September 2017.

This tender is for the supply, delivery and installation of Histology equipment for the new NHS Dumfries and Galloway site.

II.1.5)

Estimated total value
Value excluding VAT: 268 000.00 GBP

II.1.6)

Information about lots
This contract is divided into lots: no

II.2)

Description

II.2.1)

Title:

II.2.2)

Additional CPV code(s)

II.2.3)

Place of performance
NUTS code: UKM32

II.2.4)

Description of the procurement:

NHS Dumfries and Galloway is tendering for a Histology Equipment to be installed in the new Dumfries and Galloway Hospital. The requirement is for:

Qty 1 LAB013 — Tissue Embedding Centre.

Qty 2 LAB013A — Machine; Tissue Processor.

Qty 1 LAB085 — Cover-slipping Machine; mechanical; 610H 360W 420D.

Qty 1 LAB106 — Staining Machine for slides; 24 station; with heater and monitor; 600H 760 dia.

Qty 2 LAB107 — Staining Machine for slides; 24 station; with heater and monitor; 600H 760 dia.

Qty 1 LAB121 — Microtome Rotary; 300H 470W 400D.

It is intended that an award will be made to 1 successful Contractor who will act in the role of Prime Contractor for the supply of all Products and associated services to the Authority. The successful Contractor will be required to enter into a formal contract with the Authority on the terms of the Contract included in the Invitation to Tender.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Clinical and technical / Weighting: 43
Quality criterion - Name: Service and support / Weighting: 13
Cost criterion - Name: Cost / Weighting: 44

II.2.6)

Estimated value
Value excluding VAT: 268 000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: no

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: no

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)

Economic and financial standing
Minimum level(s) of standards possibly required:

The following list provides details of the sections within the European Single Procurement Document (ESPD) that must be completed. The ESPD is located within NHS Dumfries and Galloway — Histology Equipment, itt_17526.

4B.1.1 Bidders will be required to have a minimum ‘general’ yearly turnover of 500 000 GBP for the last 3 years.

4B.5.2 It is a requirement of the contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer's (Compulsory) Liability insurance = 5 000 000 GBP.

Public Liability insurance = 5 000 000 GBP.

Product Liability insurance = 5 000 000 GBP.

III.1.3)

Technical and professional ability
Minimum level(s) of standards possibly required:

Documents included within the tender:

The following provides details of the sections within the European Single Procurement Document (ESPD) that must be completed. The ESPD is located within NHS Dumfries and Galloway — Histology Equipment,itt_17526.

— 4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies described in part II.2.4) of the OJEU Contract Notice. A minimum of 2 sites for Histology equipment must be referenced, with full contact details, on a pass/fail basis.

— 4D.1 Quality Management procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

or

2. The bidder must have the following:

a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

b. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder's quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance.

c. A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. The bidder must be able to provide copies of their organisation's documentation procedures, that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder's organisation. They must set out how the bidder's organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce.

d. Documented arrangements for providing the bidder's workforce with quality related training and information appropriate to the type of work for which this organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records.

e. Documented arrangements that your organisation has a system for monitoring quality management procedures on an on-going basis. The bidder's organisation must be able to provide evidence of systematic, periodic review and improvement of quality in respect of output and general performance.

f. Documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged.

g. A documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent re-occurrence.

III.1.5)

Information about reserved contracts

III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions:

III.2.3)

Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure
Open procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)

Information about electronic auction

IV.1.8)

Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

IV.2.2)

Time limit for receipt of tenders or requests to participate
Date: 19/05/2017
Local time: 12:00

IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)

Languages in which tenders or requests to participate may be submitted:
English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)

Conditions for opening of tenders
Date: 19/05/2017
Local time: 12:00
Place:

NHS NSS, Gyle Square, 1 South Gyle Crescent, Edinburgh, EH12 9EB.

Section VI: Complementary information

VI.1)

Information about recurrence
This is a recurrent procurement: no

VI.2)

Information about electronic workflows
Electronic ordering will be used

VI.3)

Additional information:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

The European Single Procurement Document (ESPD), located within NHS Dumfries and Galloway — Histology Equipment, itt_17526 must be completed.

The requirement is as follows -

LAB013 — Tissue Embedding Centre.

Qty 1

LAB013A — Machine; Tissue Processor.

Qty 2

LAB085 — Coverslipping Machine; mechanical; 610H 360W 420D.

Qty 1

LAB106 — Staining Machine for slides; 24 station; with heater and monitor; 600H 760 dia.

Qty 1

LAB107 — Staining Machine for slides; 24 station; with heater and monitor; 600H 760 dia.

Qty 2

LAB121 -Microtome Rotary; 300H 470W 400D.

Qty 1

The Products are to be installed from September 2017.

PCS-Tender ITT tender references are:

itt_17526 NHS Dumfries and Galloway — Histology Equipment.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 17526. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause in this contract.

(SC Ref: 465509).

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 17526. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref: 489249).

VI.4)

Procedures for review

VI.4.1)

Review body
NHS National Services Scotland
Gyle Square, 1 South Gyle Crescent
Edinburgh
DG1 4TG
United Kingdom
Telephone: +44 1698794534
E-mail: peter.mcconnell@nhs.net

Internet address:www.nhsdg.scot.nhs.uk

VI.4.2)

Body responsible for mediation procedures

VI.4.3)

Review procedure
Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender or (where no de-selection notification has previously been made) applied to be selected to tender, of its decision to award the contract which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice and the date on which the Authority proposes to make an award pursuant to this procurement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of,or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts(Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority's response to its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2015, such economic operator is advised to promptly seek independent legal advice.

VI.4.4)

Service from which information about the review procedure may be obtained

VI.5)

Date of dispatch of this notice:
18/04/2017