Denmark - Copenhagen: Foreign economic-aid-related services

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Summary

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Threshold: 
OJEU
Main activities: 
Other
NUTS Code: 
Type: 
Contract notice
Type of contract: 
SERVICES
Award criteria: 
The most economic tender
Published: 
Tuesday, March 14, 2017
Tender ID: 
2017/S 051-094119

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses
Ministry of Foreign Affairs of Denmark, Danida Business Finance
Asiatisk Plads 2
Copenhagen K
1448
Denmark
Contact person: Bente Schiller
E-mail: dbfinance@um.dk, bensch@um.dk
NUTS code: DKZ

Internet address(es):

Main address: www.um.dk

Address of the buyer profile: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/281402

I.2)

Joint procurement

I.3)

Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=182303&B=KA
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=182303&B=KA
Tenders or requests to participate must be submitted to the abovementioned address

I.4)

Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)

Main activity
Other activity: development assistance

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title:

Danida Framework Agreement — Technical Assistance in relation to Danida Business Finance Projects.

Reference number: F.2016-39370

II.1.2)

Main CPV code
75211200

II.1.3)

Type of contract
Services

II.1.4)

Short description:

Danida Business Finance (DBF) provides subsidized loans to infrastructure projects in developing countries — preferably above 100 000 000 DKK. The contract is a Framework Agreement according to which the winning company/consortium of companies will be invited to submit proposals for individual assignments and their particular terms of reference in relation to Technical Assistance to Danida Business Finance projects.

II.1.5)

Estimated total value
Value excluding VAT: 30 000 000.00 DKK

II.1.6)

Information about lots
This contract is divided into lots: no

II.2)

Description

II.2.1)

Title:

II.2.2)

Additional CPV code(s)
79410000
79419000

II.2.3)

Place of performance
NUTS code: DKZ
Main site or place of performance:

Denmark and countries eligible for Danida Business Finance loans.

II.2.4)

Description of the procurement:

The nature of services comprise

Group 1:

— Identification and/or formulation of Infrastructure projects;

— Project development in collaboration with local stakeholders;

— Feasibility studies of infrastructure projects;

— Concept note.

Group 2:

— Appraisal of Infrastructure projects;

— Assistance in relation to drafting of documents to be presented to competent approving authorities in Denmark.

Group 3:

— Technical Assistance to Buyer/End User for Design, Elaboration of Pre-Qualification and Tender Documents, Evaluation Report, contract negotiations with winning contractor and setting up of contract with Buyer.

— Close collaboration with DBF during the phase of establishment of the Loan Agreement between a Danish bank and the Borrower and other related documents.

Group 4:

— Monitoring of implementation and verification of the project during its whole implementation period, verification at Taking-Over and at End of Defects' Liability Period.

— Evaluation of Impact based on collected Outcome Indicators.

The above services are carried out in English-, French-, and Spanish-speaking countries.

Some of the assignments are short-term assignments; others cover several years, but are not full-time.

The services will primarily cover 1 or more of the below professional sectors:

— Agriculture and related processing;

— Electric power;

— Renewable energy;

— Solid waste;

— Telecommunication;

— Transport infrastructure;

— Water and wastewater.

For more information regarding the services, reference is made to ‘Appendix 1 — Scope of Services’ to the Framework Agreement.

II.2.5)

Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value
Value excluding VAT: 30 000 000.00 DKK

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no

II.2.9)

Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 7
Objective criteria for choosing the limited number of candidates:

The limited number of candidates will be selected on the basis of an assessment of which applicants have

1) presented the most relevant references in the European Single Procurement Document (ESPD), seen in relation to the services to be provided, cf. II.2.4 and the description of what is considered project relevant references in III.1.3),

2) delivered to organisations who are comparable to the Ministry of Foreign Affairs of Denmark, Danida Business Finance.

When making the assessment, 1) is valued higher than 2).

Re. the assessment under No 1) above, it is preferred that references cover all 4 service groups, 7 professional sectors and 3 languages specified in section II.2.4. References regarding the different services groups, cf. section II.2.4, will be given the following weight in the assessment:

— Group 1: 30 %,

— Group 2: 10 %,

— Group 3: 30 %,

— Group 4: 30 %.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: no

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Re I.3): No additional information will be available as the tendering material has been published at the website set out in I.3.

Re: II.1.5 and II.2.6 is the estimated total maximum value for the entire duration of the Framework Agreement.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Not applicable.

III.1.2)

Economic and financial standing
List and brief description of selection criteria:

The applicant must submit the European Single Procurement Document (ESPD) when applying for pre- qualification and provide the following information in the ESPD section IV, sub-section B, paragraph 1a:

1) The applicants total annual turnover for the last 3 available financial years.

Furthermore the applicant should preferably also submit the following documentation with the application for prequalification, unless the information is publicly and electronically accessible free of charge: 2) Copy of the applicants annual financial statements or extracts from the financial statements or a statement of the undertaking's overall turnover certified by a chartered accountant or certified public accountant for the last 3 available financial years.

If the applicant is a joint venture, consortium or other unincorporated grouping of 2 or more entities (hereinafter called a ‘joint venture’), this should be stated in the ESPD section II, sub-section A and each member shall submit a completed and signed ESPD. The total annual turnover will be calculated as the total annual turnover of all the participating entities. The joint venture shall, as a whole, meet the minimum conditions related to economic and financial standing.

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links, which it has with them. If the applicant is relying on the financial capacity of another entity, this should be stated in the ESPD section II, sub-section C. If the applicant relies on the capacity of others, the turnover is calculated as the sum of the turnover of the applicant and the other entity's (or entities') turnover. Where an economic operator wants to rely on the capacities of other entities, it should prove to the contracting authority that it will have at its disposal the resources necessary, for example, by producing a commitment by those entities to that effect. The letter of commitment or relevant documentation shall establish the legal commitment of the party concerned to support the applicant for the full contract period.

A template for a letter of commitment can be obtained using the link in section I.3. Supporting entities, including the parent company of the applicant, must respect the same rules of eligibility, and must comply with the conditions as stated in this contract notice (see section VI.3). Supporting entities must also submit a completed and signed ESPD preferably along with copies of their financial accounts.

Minimum level(s) of standards possibly required:

Minimum annual turnover of 10 000 000 DKK in each of the latest 3 financial years.

III.1.3)

Technical and professional ability
List and brief description of selection criteria:

The applicant must submit the European Single Procurement Document (ESPD) when applying for pre- qualification and provide the following information in the ESPD section IV, sub-section C:

a) A list of the most relevant project references, cf. section II.1.4 and II.2.4, performed (ongoing or finalized) during the last 3 years should be entered in the ESPD, section IV, sub-section C, paragraph 1b.

No more than 8 relevant project references (ongoing or finalized) during the last 3 years should be provided. If more than 8 references are provided, only the first 8 references will be considered. As a relevant project reference is considered similar services, cf. section II.1.4 and II.2.4, provided in developing countries. References should for each project contain a description of the services provided, the total value of the project (amount), the language in which the services were carried out, the contract date and name of the Client as well as the customer (recipient). No documentation will be required for the information provided in the ESPD regarding project references.

b) Description of the general technical facilities and measures used by the applicant for ensuring quality. Information should be entered in the ESPD, section IV, sub-section C, paragraph 3. Documentation in the form of a certificate or description of the quality assurance system should preferably be provided with the application for prequalification. Minimum an EN ISO 9001 certification or similar, or another operating quality assurance and management system.

If the applicant is a joint venture, the joint venture shall, as a whole, meet the minimum conditions related to technical and professional ability. In that case, each member shall submit a completed and signed ESPD. Note that no more than 8 project references must be presented for the joint venture as a whole.

If the applicant is relying on the technical capacity of another entity, this should be stated in the ESPD section II, sub-section C. With regard to criteria relating to the educational and professional qualifications or to the relevant professional experience, economic operators may only rely on the capacities of other entities where the latter will perform the services for which these capacities are required. Where an economic operator wants to rely on the capacities of other entities, it should prove to the contracting authority that it will have at its disposal the resources necessary, e.g. by producing a commitment by those entities to that effect. The letter of commitment or relevant documentation shall establish the legal commitment of the party concerned to support the applicant for the full contract period. A template for a letter of commitment can be obtained using the link in section I.3. Such entities, including the parent company of the applicant, must respect the same rules of eligibility, and must comply with the conditions as stated in this contract notice (see section VI.3). Such an entity must also submit a completed and signed ESPD.

Minimum level(s) of standards possibly required:

Re. b) Minimum an EN ISO 9001 certification or similar, or another operating quality assurance and management system.

III.1.5)

Information about reserved contracts

III.2)

Conditions related to the contract

III.2.1)

Information about a particular profession

III.2.2)

Contract performance conditions:

The successful tenderers will be required to perform the services in compliance with the Danida Anti-corruption Code of Conduct and the principles of the UN Global Compact.

The successful tenderers may be required to take out a Professional Liability Insurance to be specified in the relevant contract under the framework agreement.

In case of any joint ventures, it will be required that all members of the joint venture are jointly and severally liable.

III.2.3)

Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure
Restricted procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5

IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)

Information about electronic auction

IV.1.8)

Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

IV.2.2)

Time limit for receipt of tenders or requests to participate
Date: 19/04/2017
Local time: 12:00

IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)

Languages in which tenders or requests to participate may be submitted:
English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)

Conditions for opening of tenders

Section VI: Complementary information

VI.1)

Information about recurrence
This is a recurrent procurement: no

VI.2)

Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)

Additional information:

The Danish Ministry of Foreign Affairs, embassies and representations will be able to draw on the Agreement. The tender procedure is subject to Danish law. Any legal entity may only submit 1 application. Application for prequalification must be submitted electronically using the web-based tendering system ‘Digitale Udbud’ provided by Kammeradvokaten (The Legal Advisor to the Danish State). Applications cannot be submitted using any other means. All communication in connection with the tender procedure shall take place using the tendering system only. The tendering system is accessed using the link set out in section I.3. If not already a registered user of the system, an applicant must register to access the tender documents. This can be done by using the link ‘Online registration’. After registration the documents can be accessed under ‘Current tender opportunities’. Questions and answers will be published through the tendering system. Applications must be submitted by upload of the required documents. If an application contains more than one version of the same document the latest uploaded version, cf. the time-log in the system, will be regarded as the prevailing version. In the tendering system the applicant can sign up to receive notifications by e-mail upon upload of new information. The applicants are however always encouraged to keep themselves updated in the system on an ongoing basis. Should the applicant experience problems of a technical nature with the system the applicant should contact the technical support either per e-mail: dksupport@eu-supply.com or per telephone on (+45) 70 20 80 14.

Applications should be submitted using the ESPD XML file available via the link set out in section I.3. The ESPD is completed via: https://ec.europa.eu/growth/tools-databases/espd/filter?lang=da. Here the applicant is to upload the XML file, complete it and subsequently save it locally. The completed ESPD (XML file) preferably along with supporting documentation for the claims provided in the ESPD, unless it is publicly and electronically accessible free of charge, must be uploaded in the tendering system before the time limit stated in section IV.2.2). The Contracting Authority shall exclude an economic operator from participation in a procurement procedure where it has established that the applicant is covered by the exclusion grounds listed in the Danish Public Procurement Act, (Udbudsloven) §135 and §136 (EU Directive 2014/24/EU of the European Parliament and of the Council, article 57(1)-(3), and article 57(4) (e),(f) and (h).) An applicant will furthermore be excluded from the procurement procedure if the applicant is in a situation covered by the Danish Public Procurement Act §137(1)(2). (EU Directive 2014/24/EU of the European Parliament and of The Council, article 57 (4) (b).) Applicants should preferably include documentation with the ESPD for the claims given in the ESPD proving the absence of grounds for exclusion, as stipulated in the Danish Public Procurement Act § 135(1) and (3), and §137(1)(2). (EU Directive 2014/24/EU of the European Parliament and of the Council, article 57(1), article 57(2), and article 57(4)(b)). For Danish applicants documentation can be presented in the form of a ‘serviceattest’. Entities from other EU member states may identify the relevant certificate(s) using the online platform e-Certis. Where the country in question does not issue such documents or certificates, or where these do not cover all the cases specified, they may be replaced by a declaration on oath or, in countries where there is no provision for declarations on oath, by a solemn declaration made by the person concerned before a competent judicial or administrative authority, a notary or a competent professional or trade body, in the country of origin or in the country where the economic operator is established.

Re: II.1.6) This contract has not been split into lots as the size and character of the services to be provided makes it unsuitable for distributing over several lots.

VI.4)

Procedures for review

VI.4.1)

Review body
Klagenævnet for Udbud
Nævnenes Hus, Toldboden 2
Viborg
8800
Denmark
Telephone: +45 35291000
E-mail: klfu@naevneneshus.dk

Internet address:https://erhvervsstyrelsen.dk/klagevejledning-0

VI.4.2)

Body responsible for mediation procedures

VI.4.3)

Review procedure
Precise information on deadline(s) for review procedures:

The following deadlines apply to the lodging of appeals pursuant to the Danish Act on The Complaints Board for Public Procurement (Lov om Klagenævnet for Udbud) (the Act is available at www.retsinformation.dk): Appeals for not having been prequalified must be submitted to the Danish Complaints Board for Public Procurement (Klagenævnet for Udbud) within 20 calendar days calculated from the day after the day when the contracting authority has notified the applicants concerned which applicants have been prequalified provided that the notification has included a short explanation of the relevant grounds for the decision.

In other situations, appeals regarding tender procedures must be lodged with the Complaints Board for Public Procurement before the expiry of:

1) 45 calendar days after the contracting authority has published a notice in the Official Journal of the European Union that the contracting authority has concluded the contract. The deadline is calculated from the day after the day when the notice was published.

2) 30 calendar days calculated from the day after the day when the contracting authority has notified the candidates concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into where the notification has included an explanation of the relevant grounds for the decision.

3) 6 months after the contracting authority entered into a framework agreement calculated from the day after the day when the contracting authority notified the candidates and tenderers concerned, see section 2(2) of the Act and section 171(4) of the Danish Public Procurement Act.

4) 20 calendar days calculated from the day after the contracting authority has submitted notification of its decision, see section 185(2) of the Danish Public Procurement Act.

The complainant must no later than at the same time as lodging the appeal with the Complaints Board for Public Procurement notify the contracting authority that an appeal has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal has been lodged within the standstill period, see section 3(1) of the Act. In the event that the appeal has not been lodged within the standstill period, the complainant must furthermore indicate whether he has requested a suspensory effect of the appeal, see clause 12(1) of the Act. The e-mail address of the Complaints Board for Public Procurement is set out in section VI.4.1).

The Complaints Board's own complaints procedure is available at www.klfu.dk.

VI.4.4)

Service from which information about the review procedure may be obtained
Konkurrence- og Forbrugerstyrelsen
Carl Jacobsens Vej 35
Valby
2500
Denmark
Telephone: +45 41715000
E-mail: kfst@kfst.dk

Internet address:http://www.kfst.dk

VI.5)

Date of dispatch of this notice:
10/03/2017