United Kingdom - Maidstone: Packaging services

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Summary

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Threshold: 
OJEU
Main activities: 
General public services
Type: 
Contract notice
Type of contract: 
SUPPLIES
Award criteria: 
The most economic tender
Published: 
Saturday, February 25, 2017
Tender ID: 
2017/S 040-073702

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Kent County Council via KCS
County Hall
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 1622236767
E-mail: psg@commercialservices.org.uk

Internet address(es):

General address of the contracting authority: www.kcs4education.co.uk

Electronic submission of tenders and requests to participate: www.kentbusinessportal.org.uk

Further information can be obtained from: Kent County Council via KCS
County Hall
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 1622236767
E-mail: psg@commercialservices.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Kent County Council via KCS
County Hall
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 1622236767
E-mail: psg@commercialservices.org.uk

Tenders or requests to participate must be sent to: Kent County Council via KCS
County Hall
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 1622236767
E-mail: psg@commercialservices.org.uk

I.2)

Type of the contracting authority
Regional or local authority

I.3)

Main activity
General public services

I.4)

Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:
KCS Packaging Materials.

II.1.2)

Type of contract and location of works, place of delivery or of performance
Supplies
Purchase

NUTS code UKJ

II.1.3)

Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement

II.1.4)

Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 0

Duration of the framework agreement

Duration in years: 4

II.1.5)

Short description of the contract or purchase(s)
Commercial Services is 1 of the largest trading organisations of its kind in Europe with a turnover in excess of 600 000 000 GBP and employing over 700 people from its base in Kent. Tracing its roots back to 1902, as an education stores department for Kent County Council, Commercial Services has subsequently grown organically to supply an ever-increasing range of best value goods and services to other publicly funded organisations. These include local government, education establishments, the care sector and the emergency services. KCS is a trading unit of Commercial Services and provides a purchasing, warehousing and distribution service to a wide ranging customer base within local government and associated public bodies in Kent, neighbouring counties and across the UK. Kent County Council (the Council) is the largest local authority in England covering an area of 3 500 square kilometres. It has an annual expenditure of circa. 1 000 000 000 GBP on goods and services with a population of 1 500 000 GBP. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 309 parish/town councils. In accordance with best procurement practice, EU and UK Procurement Directives and Regulations, KCS wishes to create an Agreement (the Agreement) with 1 or more providers for the supply of KCS Packaging Materials. The procurement process adopted by the Contracting Authority is based upon the ‘Open’ Procedure, as detailed in the ‘Public Contract Regulations 2015’.

II.1.6)

Common procurement vocabulary (CPV)

79921000, 34000000

II.1.7)

Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)

Lots

II.1.9)

Information about variants
Variants will be accepted: no

II.2)

Quantity or scope of the contract

II.2.1)

Total quantity or scope:
Commercial Services is 1 of the largest trading organisations of its kind in Europe with a turnover in excess of 600 000 000 GBP and employing over 700 people from its base in Kent. Tracing its roots back to 1902, as an education stores department for Kent County Council, Commercial Services has subsequently grown organically to supply an ever-increasing range of best value goods and services to other publicly funded organisations. These include local government, education establishments, the care sector and the emergency services. KCS is a trading unit of Commercial Services and provides a purchasing, warehousing and distribution service to a wide ranging customer base within local government and associated public bodies in Kent, neighbouring counties and across the UK. Kent County Council (the Council) is the largest local authority in England covering an area of 3 500 square kilometres. It has an annual expenditure of circa. 1 000 000 000 GBP on goods and services with a population of 1 500 000 GBP. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 309 parish/town councils. In accordance with best procurement practice, EU and UK Procurement Directives and Regulations, KCS wishes to create an Agreement (the Agreement) with 1 or more providers for the supply of KCS Packaging Materials. The procurement process adopted by the Contracting Authority is based upon the ‘Open’ Procedure, as detailed in the ‘Public Contract Regulations 2015’.

II.2.2)

Information about options
Options: no

II.2.3)

Information about renewals
This contract is subject to renewal: no

II.3)

Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)

Conditions relating to the contract

III.1.1)

Deposits and guarantees required:

III.1.2)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)

Other particular conditions
The performance of the contract is subject to particular conditions: no

III.2)

Conditions for participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial ability

III.2.3)

Technical capacity

III.2.4)

Information about reserved contracts

III.3)

Conditions specific to services contracts

III.3.1)

Information about a particular profession
Execution of the service is reserved to a particular profession: no

III.3.2)

Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure
Open

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)

Award criteria

IV.2.1)

Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)

Information about electronic auction
An electronic auction will be used: no

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority:
Y17036

IV.3.2)

Previous publication(s) concerning the same contract

IV.3.3)

Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no

IV.3.4)

Time limit for receipt of tenders or requests to participate
28.3.2017 - 14:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language(s) in which tenders or requests to participate may be drawn up
English.

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender
in days: 120 (from the date stated for receipt of tender)

IV.3.8)

Conditions for opening of tenders
Date: 28.3.2017 - 14:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)

Information about recurrence
This is a recurrent procurement: no

VI.2)

Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no

VI.3)

Additional information

This opportunity will be completed electronically via ProContract, a site run by Due North. Interested organisations should go to www.kentbusinessportal.org.uk to register and express interest. To express interest select ‘Current Opportunities', from the ‘Organisation’ drop down box select ‘Commercial Services’, click search and select the appropriate opportunity. Once you have successfully expressed interest via the portal you will be sent an email directing you to the ProContract site from which you will be able to access and download the invitation to tender documentation and any other relevant information. This email should be retained, as it will contain your direct link to the ProContract portal, for information purposes only the link is www.kentbusinessportal.org.uk/procontract/supplier.nsf 'Do not use this Link now'. Tenderers should also note that final submissions must be made via ProContract, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded. All Documents pertaining to this opportunity will be available for download via the Procontract portal from the outset. Please ensure you are able to download all files immediately after accessing the ProContract portal.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Date of dispatch of this notice:
23.2.2017