United Kingdom - Treharris: Travel management services

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Summary

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Threshold: 
OJEU
Organisation: 
Main activities: 
Water
NUTS Code: 
Type: 
Contract notice - utilities
Type of contract: 
SERVICES
Award criteria: 
The most economic tender
Published: 
Tuesday, February 21, 2017
Tender ID: 
2017/S 036-066231

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)

Name, addresses and contact point(s)

Dwr Cymru Cyfyngedig
Pentwyn Road
For the attention of: Adam James-Price
CF46 6LY Treharris
United Kingdom
Telephone: +44 1443452421
E-mail: adam.james-price@dwrcymru.com

Internet address(es):

General address of the contracting entity: www.dwrcymru.com

Address of the buyer profile: https://dwrcymru-welshwater.bravosolution.co.uk

Electronic access to information: As above
Electronic submission of tenders and requests to participate: As above

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)

Main activity
Water

I.3)

Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting entity:
Business Travel, Accommodation and Event Management Services.

II.1.2)

Type of contract and location of works, place of delivery or of performance
Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: The DCC operating area covers Wales as well as adjoining parts of Herefordshire and Deeside. The service will likely include the provision of travel and accommodation to beyond the DCC operating area including both domestic and abroad.

NUTS code UKL

II.1.3)

Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement

II.1.4)

Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 2 025 000 and 2 250 000 GBP

II.1.5)

Short description of the contract or purchase(s):
DCC requires the provision of cost effective Business Travel Management Services, which would include, but not be limited to, the following;

— Hotel accommodation;

— Overseas car hire;

— Taxi hire/booking;

— Rail travel;

— Air travel;

— Airport parking;

— Event booking;

— An Online booking portal;

— Any other ad-hoc requirement which may arise in relation to Travel Management during the course of the Agreement.

II.1.6)

Common procurement vocabulary (CPV)

63516000, 79997000, 98341100, 79952000

II.1.7)

Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)

Information about lots
This contract is divided into lots: no

II.1.9)

Information about variants
Variants will be accepted: no

II.2)

Quantity or scope of the contract

II.2.1)

Total quantity or scope:
DCC requires the provision of cost effective Business Travel Management Services, which would include, but not be limited to, the following;

— Hotel accommodation;

— Overseas car hire;

— Taxi hire/booking;

— Rail travel;

— Air travel;

— Airport parking;

— Event booking;

— An Online booking portal;

— Any other ad-hoc requirement which may arise in relation to Travel Management during the course of the Agreement.

DCC intends to appoint a single Supplier to provide Business Travel Management Services to the business. The service must be all encapsulating and provide for all of DCCs travel and accommodation requirements.

Estimated value excluding VAT
Range: between 2 025 000 and 2 250 000 GBP

II.2.2)

Information about options
Options: yes
Description of these options: The initial Framework Agreement is for a period of 3 years, with the option to extend for a further 2 years (in 1 year instalments) at the sole discretion of DCC.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)

Information about renewals
This contract is subject to renewal: no

II.3)

Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)

Conditions relating to the contract

III.1.1)

Deposits and guarantees required:
To be defined in the Invitation to Tender.

III.1.2)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be defined in the Invitation to Tender.

III.1.3)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
To be defined in the Invitation to Tender.

III.1.4)

Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: To be defined in the Invitation to Tender.

III.2)

Conditions for participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: To be defined in the Pre-Qualification Questionnaire.

III.2.2)

Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: To be defined in the Pre-Qualification Questionnaire.

III.2.3)

Technical capacity
Information and formalities necessary for evaluating if the requirements are met: To be defined in the Pre-Qualification Questionnaire.

III.2.4)

Information about reserved contracts

III.3)

Conditions specific to services contracts

III.3.1)

Information about a particular profession
Execution of the service is reserved to a particular profession: no

III.3.2)

Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no

IV.2)

Award criteria

IV.2.1)

Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)

Information about electronic auction
An electronic auction will be used: no

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting entity:
DCWW/337/2016

IV.3.2)

Previous publication(s) concerning the same contract
no

IV.3.3)

Conditions for obtaining specifications and additional documents (except for a DPS)
Payable documents: no

IV.3.4)

Time limit for receipt of tenders or requests to participate
24.3.2017 - 12:00

IV.3.5)

Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)

Minimum time frame during which the tenderer must maintain the tender

IV.3.7)

Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)

Information about recurrence
This is a recurrent procurement: no

VI.2)

Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no

VI.3)

Additional information:
Suppliers Instructions — How to express interest in this opportunity:

1. Register your company on the DCC eSourcing portal (this is required only once):

— Browse to the DCC eSourcing Portal: https://dwrcymru-welshwater.bravosolution.co.uk and click the link to register.

— Accept the terms and conditions and click ‘continue’.

— Enter your correct business and user details.

— Note the username you chose and click ‘Save’ when complete.

— You will shortly recieve an email with your unique password (please keep this secure).

2. Express an Interest in the Opportunity:

— Login to the portal with the username/password.

— Click the ‘PQQs/ITTs Open to all Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitation to Tenders open to any registered supplier.)

— Click on the relevant PQQ/ITT to access the content.

— Click on the ‘Express Interest’ button at the top of the page.

— This will move the PQQ/ITT into your ‘My PQQ/MY ITTs’ page. (This is a secure area reserved for your projects only.)

— You can now access any attachments by clicking ‘Attachments’ in the ‘PQQ/ITT Details’ box.

3. Responding to the Opportunity:

— Click ‘My Response’ under ‘PQQ/ITT Details,’ you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining.)

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT.

— There may be a mixture of online and offline actions for you to perform (there is a detailed online help available.)

— You must then submit your reply using the ‘Submit Response’ button at the top of the page.

If you require any further assistance please consult the online help, or contact the Bravo eSourcing help desk on +44 8003684850 — details are provided on the DCC eSourcing Portal.

— You must download the documents yourself after you have expressed an interest, they will not be sent to you.

— Expressions of Interest will only be accepted through the eSourcing portal.

— All documentation must be returned electronically via the eSourcing portal.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals: Tenderers have the right to challenge as provided for within regulation 47 of the Utilities Contracts Regulations 2006 (as amended).
Any such proceedings must be brought in the High Court of England and Wales.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Date of dispatch of this notice:
17.2.2017